Project Information

Bid Title

EV Charging Station Design and Construction Management Support Services

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Feb 11, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-15

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
March 19, 2026 11:00AM	EV Charging Station Design and Construction Management Support Services	RFP 26-15	Stephen Janoyan	Open

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REQUEST FOR PROPOSAL

RFP # 26-15

EV Charging Station Design and Construction Management

Support Services

City of Ann Arbor

Office of Sustainability and Innovations

Due Date: March 19, 2026 by 11:00 a.m. (local time)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF SERVICES ........................................................................... 11

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 16

SECTION IV: ATTACHMENTS .................................................................................... 20

APPENDIX A: SAMPLE PROFESSIONAL SERVICES AGREEMENT

2

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The City of Ann Arbor has the ambitious goal of achieving community-wide carbon

neutrality by the year 2030. A key element of that work involves electrifying

transportation and supporting growth of electric vehicle (EV) use and ownership

throughout the community. To ensure the benefits of EV ownership are experienced

across the entire community, the City is building a convenient, reliable, and affordable

public EV charging network. There are currently over 50 City-owned public EV

chargers within this network, which includes Level 2 and Direct Current Fast Chargers

(DCFC) manufactured by FLO and ChargePoint. The City wants to remain as

consistent as possible with EVCS hardware, software, and mobile applications for

activation as it grows its network.

Specifically, the City has identified 30-45 potential site hosts, including parks, libraries,

schools, multifamily apartments, private retail lots, and right-of-way, curbside

locations. Over the next 18-24 months, the City intends to install a minimum of 48

Level 2 and Direct Current Fast Chargers (DCFC) at some of these potential sites,

with four network-connected charging ports at each location.

In preparation for the expansion of electric vehicle charging stations (EVCS), the City

is looking to contract with an experienced EVCS design team to successfully execute

technical and design work to make EV charging fully operational at select sites. The

specific contractor(s) will be asked to work with City staff and potential site hosts to

fully evaluate site feasibility, electrical capacity, cost variables, and other technical

requirements across the pool of candidate sites. The project team will continually

eliminate and refine sites based on viability, in order to reach a final group of 10-20

sites. Once the final sites have been determined, the selected contractor will prepare

complete EVCS engineering design for either four Level 2 charging ports, four DCFC

ports, or a combination of both at each of the final sites. This will include final drawings,

permitting, and other technical documents needed for construction. The successful

bidder(s) will also provide EVCS construction management support to the City.

Importantly, bidders selected under this RFP will NOT be constructed the EVCS’, but

will be responsible for pre-construction, final design, and construction management.

The City intends to award this design scope to a single qualified firm. Multiple awards

may be made if no single proposer can meet the full scope in the required timeframe.

The City intends to issue a separate solicitation for construction services; award of

this RFP does not assume preference or obligation for future construction phases.

B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

3

All questions shall be submitted on or before March 6, 2026 by 10:00 a.m., and

should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Stephen Janoyan,

Electric Vehicle Coordinator - SJanoyan@a2gov.org

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective offeror be in doubt as to the true meaning of any portion of

this RFP, or should the prospective offeror find any ambiguity, inconsistency, or

omission therein, the prospective offeror shall make a written request for an official

interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective offeror’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP, and must be incorporated in the proposal where applicable.

C. PRE-PROPOSAL MEETING

A pre-proposal meeting will be held:

WHEN: March 3, 2026 at 2:00 p.m.

WHERE: City Hall Building, 1st Floor South Conference Room, 301 East Huron

Street, Ann Arbor, Michigan 48104

The meeting is not mandatory; however, it is highly recommended that interested

offerors attend the meeting. The purpose of this meeting is to discuss the project with

prospective offerors and to answer any questions concerning RFP 26-15. Any

questions and answers furnished in the pre-proposal meeting will not be official until

verified in writing through an addendum.

D. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective offeror. An official authorized to bind the offeror to its provisions must

sign the proposal. Each proposal must remain valid for at least ninety days from the

due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the offeror’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

4

E. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised of staff from the City will complete the evaluation.

The fee proposals will not be reviewed at the initial evaluation. After initial evaluation,

the City will determine top proposals, and open only those fee proposals. The City

will then determine which, if any, firms will be interviewed. During the interviews, the

selected firms will be given the opportunity to discuss their proposal, qualifications,

past experience, and their fee proposal in more detail. The City further reserves the

right to interview the key personnel assigned by the selected offeror to this project. If

the City chooses to interview any respondents, the interviews will be tentatively held

the week of March 30, 2026. Offeror must be available on these dates.

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

F. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before, March 19,

2026 at 11:00 a.m. (local time). Proposals submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent must submit in a sealed envelope

• one (1) original proposal

• one (1) digital copy of the proposal preferably on a USB/flash drive

as one file in PDF format

Each respondent should submit in a single separate sealed envelope marked

Fee Proposal

• two (2) copies of the fee proposal

The fee proposal and all costs should be separate from the rest of the

proposal.

Proposals submitted should be clearly marked: “RFP# 26-15 – EV Charging Station

Design and Construction Management Support Services” and list the offeror’s

name and address.

Proposals must be addressed and delivered to:

City of Ann Arbor

c/o Customer Service

301 East Huron Street

Ann Arbor, MI 48104

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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