Project Information

Bid Title

Omhsas Nsh Kitchen Equipment Pm Repair

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 21, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065990

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/11/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065990	Solicitation/Project Title:	OMHSAS/NSH Kitchen Equipment PM/Repair
Description:	The Department of Human Services (“DHS”) is seeking a Contractor to provide preventative maintenance and repair of kitchen equipment at the Norristown State Hospital (“NSH”) at 1001 Sterigere Street, Norristown, Pennsylvania 19401 Bids must be submitted electronically. Late bids will be disqualified. Contractors must enter firm prices for all contracted years and provide appropriate responses to all “Mandatory Attributes” contained in the solicitation. Failure to submit bid as described may result in yours being rejected as a non-responsive bidder. ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS e-marketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the Electronic Bidding Procedures for Vendors for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2. In order to be deemed a responsible and responsive bidder, prospective suppliers must attend a mandatory site visit. Please refer to Section VI of the Statement of Work.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	1001 Sterigere Street Norristown  Pa 19401
County:	Montgomery	Duration:	12 months

Contact Information
First Name:	Dawn	Last Name:	Loader
Phone Number: (XXX-XXX-XXXX)	610-313-1036	Email:	daloader@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/14/26
Solicitation Due Date:	06/29/26	Solicitation Due Time:	3:00 PM
Solicitation Opening Date:	06/29/26	Solicitation Opening Time:	3:01 PM
Opening Location:	1001 Sterigere Street Norristown  Pa 19401
No. of Addendums:	0
Amended Date:	05/21/26

Related Solicitation Files

Original Files Kitchen Equipment PM Repair Service SOW.pdf Kitchen Equipment Proof of Visit and Map.pdf 07 Electronic Bidding Procedures for Vendors.pdf 06 General Conditions and Instructions to Bidders (BOP1201).pdf Flyers/Addendums IFB 6100065990 Addendum 1.pdf

Attachment Preview

Norristown State Hospital

Statement of Work

Kitchen Equipment Preventative Maintenance and Repair Service

IFB 6100065990

I. Objective

The Department of Human Services (“DHS”) is seeking a Contractor to provide preventive

maintenance and repair of kitchen equipment at the Norristown State Hospital (“NSH”) at

1001 Sterigere Street, Norristown, Pennsylvania 19401.

II. Background

The selected Contractor shall provide monthly Preventive Maintenance (“PM”) inspections

and possess the qualifications necessary to repair various food service equipment in

accordance with this Statement of Work.

III. Term of Service

The term of this service will commence upon issuance of a Purchase Order (“PO”) to the

selected Contractor (“Effective Date”) and will expire one year after the Effective Date,

unless it is terminated earlier pursuant to the terms of the PO. The Department, at its sole

option, may renew the PO on the same terms and conditions for four additional one-year

period.

At the time of each renewal the Department and Contractor shall negotiate the PO unit

price not to exceed a maximum of three percent [3%] over the unit price in effect at the

time of each renewal term.

The term may be further extended by the Department for up to three months upon the same

terms and conditions where a continued need exists for the services of the selected

Contractor and there has been no termination under the terms of the PO.

IV. Scope of Work

The selected Contractor shall provide the following services:

a. Monthly Preventative Maintenance services: The selected Contractor shall:

i. provide adjustments for proper combustion;

ii. provide inspection of electrical operations;

iii. inspect utility connections;

iv. inspect structural integrity;

v. conduct safety device checks;

vi. inspect overall operation;

vii. provide calibration of thermostatically controlled equipment;

viii. inspect and lubricate all moving and mechanical parts; and

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Revision Date: July 14, 2023

ix. note date of inspection on paperwork and on the machine.

b. Repair Services: The Department may approve repairs, as needed, of the following

equipment:

i. table-top mixer – Hobart;

ii. combi-oven (half stack) – Vulkan;

iii. two: combi-oven (full stack) – Rational;

iv. two: double stack steamer – Groen (HyPlus) (4 steamers total);

v. buffalo chopper – Hobart;

vi. two: floor mixer – Hobart;

vii. three: tilt grill – Groen;

viii. deli slicer – Hobart;

ix. four: large steam jacket kettles 150gl – Groen;

x. two: medium steam jacket kettles 100gl – Hubert;

xi. tray assembly line (trayline) – Aladdin;

xii. tray wash – Hobart;

xiii. pot wash – Stero;

xiv. four: cook chill units – Aladdin;

xv. approximately 20: food delivery carts – Aladdin;

xvi. four: walk-in freezers; and

xvii. nine: walk-in refrigerators.

c. General requirements:

i. A repair is defined as a machine that is broken, not regular service.

ii. The selected Contractor shall perform all labor services during normal

working hours – Monday through Friday 7:00 a.m. to 3:30 p.m.

iii. The selected Contractor shall be available to perform maintenance during

holiday hours, that occur during a regular working week, Monday through

Friday. Holidays are defined as New Years Day, Martin Luther King Day,

Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor

Day, Indigenous People’s Day, Veteran’s Day, Thanksgiving Day, Day

After Thanksgiving and Christmas Day.

iv. The selected Contractor shall have service technicians available to start all

worked requested under contract within 24 hours of the facility making a

service call.

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Revision Date: July 14, 2023

v. The selected Contractor shall provide all labor, materials, equipment and

testing necessary to maintain the equipment pursuant to the manufacturer’s

published specifications.

vi. The selected Contractor shall furnish the Food Service Manager or designee

with a cost estimate prior to performing any major repair on the equipment

and shall obtain approval of the cost estimate, including parts and labor,

prior to starting any repair work.

vii. The selected Contractor shall provide repair parts at cost, which may

include shipping and handling expenses.

viii. The quantity of services and parts is an estimate. If services and parts usage

exceed the original contract estimate during the effective time period of the

contract, the selected Contractor shall provide the additional units of service

needed at the original contract rates.

V. Specific Requirements and Qualifications

The selected Contractor shall:

a. check in with dietary department upon arrival at facility;

b. provide inspection summary worksheets at the conclusion of each visit. In the

inspection summary worksheets, the selected Contractor shall identify additional

repair work needed and obtain verification and signature of the worksheet from the

NSH manager; and

c. be certified to work on Rational ovens.

VI. Mandatory Site Visit

Contractors are required to participate in a site visit to survey the kitchen area and

equipment and take photographs. The mandatory site visit will be conducted on Tuesday,

May 19, 2026 at 9:30 a.m. (EST). Contractors should plan for the site visit to take at least

one hour.

The point of contact for the site visit is Mr. William Bogari. Mr. Bogari can be reached at

267-831-2824 or via email at wbogari@pa.gov. Contractor shall contact Mr. Bogari at least

three days prior to the site visit to indicate their intent to attend the site visit. Contractors

must meet with Mr. Bogari promptly at 9:30 a.m. (EST) in the parking lot of Building 49

located at 1001 Sterigere Street, Norristown, Pennsylvania 19401.

During the site visit walk-through, DHS will clearly identify any specific kitchen

equipment in the dietary department of building 22 that is not included in the scope of this

statement of work.

At the time of the Mandatory Site Visit, the Contractor must provide Attachment A, Proof

of Visit form and have the form signed by William Bogari. The Contractor must upload

the completed and signed Proof of Visit form with the Contractor’s electronically

submitted bid. Failure to include the signed Proof of Visit form will result in rejection

of your quote as non-responsive.

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Revision Date: July 14, 2023

VII. Bid Requirements

VIII.

IX.

X.

XI.

Contractors’ electronic submission must include the following as attachments. Failure to

submit these items when they are needed may result in the rejection of the Contractor’s

submission.

a. Proof of Visit;

b. Certification to work on Rational ovens; and

c. Workers Protection and Investment Certification.

Questions and Answers

All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov

email address. All questions must be received by May 27, 2026. Include the IFB bid

number in the subject of the email.

All questions and answers are considered an addendum to the IFB. Answers will be posted

by May 29, 2026.

Contract Award

Award will be made based on lowest responsible and responsive bidder.

Estimated Quantities

The quantities are estimated only and may increase or decrease dependent upon the needs

of the department.

Contact Information

William Bogari, Chief Operating Officer

267-831-2824

wbogari@pa.gov

Jack Rosen, Food Service Manager

610-313-5254

jrosen@pa.gov

XII. Payment Provisions:

The selected Contractor will be reimbursed only for commodities/services performed and

accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the

invoices being returned to the Contractor and will substantially delay processing of

payments. The Contractor shall be paid upon satisfactory delivery/completion of work

performed and submission of an invoice on the Contractor’s letterhead.

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Revision Date: July 14, 2023

The Contractor will be paid upon submission of invoices. Invoices shall contain the

following information:

1. PO number;

2. description of services provided; and

3. net invoices amount due to the Contractor from the facility.

The Contractor shall be paid upon satisfactory completion of work performed, and

submission of an invoice on the Contractor’s letterhead.

The invoice is to be mailed to:

COMMONWEALTH OF PENNSYLVANIA – PO Invoice

P.O. Box 69180

Harrisburg, PA 17106

Or by email:

69180@pa.gov

A copy of the invoice is also to be mailed to:

DHS – Norristown State Hospital

Attn: Accounting Dept.

1001 Sterigere Street

Norristown, PA 19401

By Fax to: 610-313-5779

The invoice should contain at minimum the information listed on the sample invoice –

Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

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Revision Date: July 14, 2023

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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