Project Information

Bid Title

Shelter Project at Hilltop-Rosenwald Park

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Mar 31, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Shelter Project at Hilltop-Rosenwald Park

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna requests quotations for roof on main shelter at Hilltop-Rosenwald Park for the Parks and Recreation Department. Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 2:30 p.m. April 21, 2026 which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid on Roof Project at Hilltop-Rosenwald Park
April 21, 2026 @ 2:30 p.m.
315 South Lowry Street
Smyrna, TN   37167

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or formalities and to accept any bid deemed to be in the best interest of the Town.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna requests quotations for roof on main shelter at Hilltop-Rosenwald

Park for the Parks and Recreation Department. Bidders shall submit sealed quotations in

the format specified in the Invitation to Submit Quotations no later than 2:30 p.m. April

21, 2026 which time bids will be publicly opened and read aloud. No bid may be

withdrawn after the scheduled closing time for a period of 90 days. Bidding documents

may be obtained at Smyrna Town Hall during regular business hours or

www.townofsmyrna.org. Quotations should be mailed or hand delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid on Roof Project at Hilltop-Rosenwald Park

April 21, 2026 @ 2:30 p.m.

315 South Lowry Street

Smyrna, TN 37167

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

formalities and to accept any bid deemed to be in the best interest of the Town.

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY: SIERRA LOWRY

FINANCE DIRECTOR

TO BE RUN:

March 31, 2026

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TABLE OF CONTENTS

SECTION I - GENERAL INFORMATION

SECTION II - SPECIFICATIONS

SECTION III – PRICE QUOTATION

SECTION IV - SPECIFICATION COMPLIANCE

EXHIBIT A - PHOTOS OF EXISTING SHELTER AND

PHOTOS OF EXPECTED OUTCOME

EXHIBIT B – FEDERAL CLAUSES

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SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to replace the existing metal roof and add wood decking

to the main shelter at Hilltop-Rosenwald Park for the Parks and Recreation

Department.

Smyrna Parks & Recreation location:

100 East Sam Ridley Pkwy

Smyrna, TN 37167

Site of Project:

565 Mason Tucker Drive

Smyrna, TN 37167

Questions should be directed to Mike Moss 459-9773.

E-mail address: mike.moss@townofsmyrna.org.

B. The Town of Smyrna reserves the right to reject any and all bids, to waive

technicalities or informalities and to accept any bid deemed to be in the best interest

of the Town. No bid may be withdrawn after the scheduled closing time for a period

of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not

take advantage of any unintentional error or omission, but shall fully address the full

intent and meaning of each aspect of the specifications.

D. Section II, III and Agreement shall be completed and included as an integral part of

each bidder’s proposal.

E. Freight shall be paid by vendor and should be included in unit price bid.

F. The Town is a tax-exempt organization.

G. Mail is delivered after 10:00 a.m. Monday through Friday.

H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964

and Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively ensure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of

race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

I. Bid quotations must be submitted on the Town’s quotation pages. No exceptions.

J. By submission of this bid, each bidder/proposer and each person signing on behalf of

any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that

each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act.

State of TN_Debarred_Vendors.pdf

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SECTION II - SPECIFICATIONS AND PRICE QUOTATION

This project is part of the Community Block Development Grant for this park.

Park Name and Address: Hilltop-Rosenwald Park

565 Mason Tucker Drive

Scope of Work:

• Replace metal roofing and install tongue and groove wood decking on the main

shelter at Hilltop-Rosenwald Park.

• Contractor to remove the existing metal roof

• Metal Roof to be 26-gauge multi-ribbed panels – colors to be determined by the

Town of Smyrna

• Contractor to use the appropriate hex head screws with EPDM rubber washers –

screws to match the roof color

• Contractor to use #30 felt paper, or appropriate felt paper, between decking and

roof panels

• Tongue and Groove decking to be 2”x6” pine with sealer applied

• Contractor to install 2”x6” pressure treated fascia board around the shelter and

wrap with metal

• The Town of Smyrna will remove and re-install the shelter lighting.

• The Town of Smyrna will work with the selected contractor to schedule work

around park activities including the Juneteenth Celebration which is scheduled for

June 20, 2026.

• Contractor to maintain a neat and safe workspace due to park activities and patrons

in the area

Pictures of examples of the expected outcome are shown in Exhibit A.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance

with State regulations. All bidders shall comply with the Tennessee Contractor' License

law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting

bids. Please refer to State Licensing Board

https://www.tn.gov/commerce/regboards/contractor for all applicable licensing laws.

SMYRNA/LOCAL BUSINESS LICENSE

Compensation of more than $100,000 from contracts performed in one county by a

contractor described in Tenn. Code Ann. § 67- 4-708(4)(A) will be sourced to that county

and the tax from such contracts will be distributed to that county. Compensation of

$100,000 or less from contracts performed in one county by such person will be sourced

to the county of the person’s domicile or location. If the person does not have a domicile

or location in Tennessee, such compensation will be earmarked and allocated to the

state’s general fund.

For purposes of distribution of the municipal business tax provided for in Tenn. Code

Ann. § 67-4-705, receipts will be sourced to the municipality in which the person’s

established physical location, outlet, or other place of business is located. Receipts from

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sales made by persons operating from an established physical location, outlet, or other

place of business in one municipality who extend their operations outside the boundaries

of the municipality without establishing a physical location, outlet, or place of business

outside the boundaries of the municipality will be sourced to the municipality in which

the person’s established physical location, outlet, or other place of business is located.

If the person has no established physical location, outlet, or other place of business in the

state, then such receipts will not be subject to the municipal business tax. Receipts from

all taxable sales of any services or tangible personal property by a provider of video

programming services will be sourced to the municipality where the property or service is

received by the customer regardless of whether or not the provider has a physical

location, outlet, or other place of business in that municipality.

Compensation of more than $100,000 from contracts performed in one municipality by a

contractor described in Tenn. Code Ann. § 67- 4-708(4)(A) will be sourced to that

municipality and the tax from such contracts will be distributed to that municipality.

Compensation of $100,000 or less from contracts performed in one municipality by such

person will be sourced to the municipality of the person’s domicile or location. If the

person does not have a domicile or location in Tennessee, such compensation will not be

subject to the municipal business tax. (from Tennessee Business Tax Guide/ Tenn. Dept.

of Revenue 2019; See also, Tennessee Works Tax Act (2023), Public Chapter 377, 2023

Session of the 113th General Assembly)

INSURANCE REQUIREMENTS

The Contractor shall purchase and maintain for the duration of the contract insurance

against claims for injuries to persons or damages to property which may arise from or in

connection with the performance of the work hereunder by the Contractor, its agents,

representatives, employees or subcontractors.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE

1. Workers Compensation

Workers Compensation insurance shall be in compliance with the State of

Tennessee and shall be statutory. Employers Liability shall be included with a

minimum limit of $500,000 per accident/per disease/per employee.

2. Commercial General Liability

Commercial General Liability insurance shall have a minimum limit per

occurrence of $1,000,000 and a minimum general aggregate of $2,000,000. It

shall include completed operations, product liability and personal injury liability

insurance.

3. Automobile Liability

Automobile Liability Insurance shall have a minimum combined single limit per

occurrence of $1,000,000. This insurance shall include third-party bodily injury

and property damage liability for owned, hired, borrowed and non-owned

automobiles.

B. DEDUCTIBLES AND SELF-INSURED RETENTIONS

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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