Project Information

Bid Title

Active Transportation Scoping Assistance

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Jan 5, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Active Transportation Scoping Assistance

Brief Description: MnDOT requests responses for professional services to provide Active Transportation Scoping Assistance on future projects. Successful Responders will provide analysis and recommendations to MnDOT State and District staff to determine best practices for integrating bicycle and pedestrian planning, design, and engineering into each project. Successful Responder will work closely with Districts to plan and conduct field walks (both in-person and virtual) for the identified areas to determine traffic conditions, identify best practices and make concept level design recommendations to improve safety and traffic flow for bicycle and pedestrian travelers.

Date posted: 01/05/2026
Due date: 01/27/2026

• RFP Part A
• RPF Part B
• Scope of Work
• TGB/VET Special Provisions

Attachment Preview

MnDOT Contract No. 1061962

Exhibit A: Specifications, Duties and Scope of Work

I.

Summary

This project comprises the Active Transportation Scoping Assistance work led by the Active Transportation

Safety Engineer (State Project Manager) in the Office of Traffic Engineering. The project involves providing active

transportation scoping assistance work and recommendations for a maximum of 25 projects on the trunk

highway network throughout the State of Minnesota per year. The contract involves an in-person site visit with

the scoping team (Contractor team and State Project Manager) and a virtual field walk in coordination with

MnDOT District teams, and local stakeholders for each project. Work needs may be adjusted annually based on

lessons learned from the previous year. The scope of services outlined in this document address the tasks

required to complete one year of activities related to Active Transportation Scoping Assistance. The contract

length will be for five years.

II. Objective

The goal of this work is to produce an Active Transportation Planning & Pre-Scoping document for use by District

staff for their use to aid in scoping projects or as an input into a corridor study. Project selection is done in

coordination with each District based on location, Suitability for Pedestrian and Cyclist Environment (SPACE)

scores, type of work identified in the Capital Highway Improvement Plan (CHIP), and other factors as necessary.

The Contractor will identify active transportation needs for the projects including but not limited to integration

of best practices for bicycle and pedestrian planning, design, safety enhancements, and engineering to achieve a

Safe System and complete street on MnDOT projects. Active Transportation scoping guidance should align with

current MnDOT policies and practices.

III. Contractor Roles

The selected Contractor will coordinate project selection, and review the CHIP as necessary, to determine pre-

scoping needs for future Active Transportation Scoping Assistance activities. The Contractor will provide active

transportation scoping assistance including the following items:

• Conduct background research including but not limited to planning documents, crash history,

city/county identified needs, etc.

• Arrange transportation logistics for each site visit.

• Conduct a field walk of each project and identify potential Active Transportation facilities.

• Prepare a scoping report documenting the relevant background information and research, existing

conditions and issues, and Active Transportation facilities recommended for consideration and inclusion

for each project.

• Recommendations prepared should align with both preservation and reconstruction work types, but

may be adjusted based on project specifics.

The work for this contract may be adjusted annually based on lessons learned from previous years and should

assume an on-site field walk with scoping team and a virtual field walk in coordination the District team and

local stakeholders for each project. Contractor will coordinate with MnDOT drone staff to use drone for corridor

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MnDOT Contract No. 1061962

Exhibit A: Specifications, Duties and Scope of Work

videos and photos. Contractor will coordinate with District team to ensure appropriate stakeholders and

partners are included in virtual field walk. Active transportation elements include integrating best practices for

bicycle and pedestrian planning, design, safety enhancements, and engineering to achieve a safe system and

complete street on MnDOT projects. This contract assumes Active Transportation Scoping Assistance work on a

maximum of 25 projects per year.

IV. Project Management & Quality Control

A. Project Management

Project Management occurs throughout the Project, covering the 12-month repeating schedule. Contractor

Project Manager, and desired team members, will meet with State Project Manager regularly to discuss projects

and status updates. Meetings should be assumed to be monthly or as agreed upon with State Project Manager.

Contractor will develop and maintain a project schedule for Contract activities. Contractor will prepare agenda

and meeting minutes for up to 12 progress check-ins throughout the course of the scoping process.

1. Deliverables

• Meeting agenda, minutes and schedule updates

• Monthly invoices and progress report

• Electronic version of project schedule

• Quality Management Plan (QMP)

B. Quality Management Plan

It’s important that this project exhibit a strong quality review process. Contractor should have a strong quality

management plan for this project, which may be tailored to the projects’ specific needs. Consistency amongst

elements of the recommendation reports and other activities within the contract are important.

C. Coordination with Other MnDOT Groups

Work in this contract has provided many benefits including coordination with other efforts within MnDOT. It is

expected these coordination efforts will continue and may increase depending on efforts initiated by MnDOT. It

is expected this contract will continue coordination with groups such as:

• Office of Sustainability and Public Health – the recommendation reports should include elements

contained in the Complete Streets Project Reports that districts are required to complete. This includes

land use context, modal hierarchy, justification for modal hierarchy adjustments, and check list of

complete streets items included in recommendations. This content may be adjusted per conversations

with OSPH and value provided to districts with this information. It is not anticipated that staff from

OSPH will attend regular scoping assistance project meetings.

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MnDOT Contract No. 1061962

Exhibit A: Specifications, Duties and Scope of Work

• Environmental Protection and Design Unit (EPDU) – it is expected that landscape architects from EPDU

will develop and provide recommendations that will be included in the active transportation assistance

recommendations. It is expected that staff from EPDU will attend project meetings and in-person site

visits. It should be assumed that EPDU staff will provide deliverables for inclusion into the Active

Transportation Planning & Pre-Scoping Recommendation Report.

• Performance, Risk, and Investment Analysis (PRIA) Unit – staff in the PRIA unit have been using a tool

that can quantify the difference in access to specific destinations based on existing and proposed

roadway facilities and connections. It is anticipated that staff will participate in some project meetings

and will provide deliverables that will be included in the active transportation scoping assistance. It

should be assumed that PRIA staff will provide deliverables for inclusion into the Active Transportation

Planning & Pre-Scoping Recommendation Report.

• ADA Unit – the recommendations included in the recommendations for this work should coordinate

with recommendations in ADA. Contractor should plan for 1-2 meetings with ADA staff. It is not

anticipated that staff from the ADA Unit will attend regular scoping assistance project meetings, nor will

they provide deliverables for inclusion. It is anticipated that Contractor staff be able to access ADA

information electronically to support active transportation scoping recommendations.

• Bridge Office staff may be asked to participate virtually depending on project location and bridge

impacts.

• Other MnDOT groups and personnel may be deemed necessary by State Project Manager staff to foster

cohesion, cross training, and alignment with MnDOT goals.

V. Project Data Collection

A. Project Selection

Project selection will occur in cooperation with MnDOT District staff, State Project Manager, and applicable

statewide scoping tools. District staff required for coordination will include District Traffic Engineer, District

Planner, and District Project Manager, at a minimum. State Project Manager will provide overall guidance and

help plan field work assignments and locations. Contract assumes a maximum of 25 projects per year. Project

selection tasks include:

• State Project Manager, in coordination with Contractor, will email participating districts to request a list

of candidate projects to receive active transportation scoping assistance.

• Contractor will review candidate locations, using mapping tools, SPACE tool, and other tools as

necessary, to evaluate projects for prioritization.

• Contractor will coordinate meetings with each participating district to review projects and determine

which to include in contract.

o This includes scheduling meeting, preparing agenda and meeting minutes, and sharing meeting

minutes with participants.

o State Project Manager will facilitate communication and support meeting coordination as

needed.

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MnDOT Contract No. 1061962

Exhibit A: Specifications, Duties and Scope of Work

1. Deliverables

• Meeting agenda and minutes

• List of projects selected in each District

• Updated electronic version of schedule with preliminary dates identified for project field walks

B. Data Collection

The data collection task involves research and review of relevant plans and planning documents to collect

information that could influence the active transportation scoping assistance and recommendations within the

project area. Data Collection tasks on this project include the identification of existing conditions, priority issues,

and origins and destinations, for each project. Determine how the content of the planning documents applies to

the Active Transportation Scoping Assistance projects and how future active transportation enhancements and

facilities can be supported by this project. Examples of plans to review and consider include but are not limited

to:

• Safety Plans including those prepared for the District, County Road or other local road safety planning

efforts

• State and/or Local Comprehensive Plans

• Statewide Bicycle and Pedestrian System Plans

• District Bicycle and Pedestrian Plans

• Statewide ITS Plan and/or Regional ITS Architecture

• Safe Routes to School

• State and/or Local active Living Plans

• Minnesota Go, Minnesota Walks, and other Active Living Plans identified by the project team

• Minnesota Department of Health Comprehensive Plans and indices

• Transportation equity factors identified by the project team

Contractor should coordinate with MnDOT District Planners, Traffic Engineers, and Project Managers to

understand any community involvement that has occurred or been scheduled to date. Using the information

collected in this stage, Contractor will create materials and notes for use in Active Transportation Planning and

Pre-Scoping recommendation reports.

1. Deliverables

• Standard template for documenting relevant research findings

C. In-person Site Visit

Work in this task includes an in-person site visit to each project location. The in-person site visit will include the

Contractor’s project team and State Project Manager, or a representative delegated by the State Project

Manager. Information gathered from the field visit will inform the virtual field walk described elsewhere in this

Scope. Prior to any in-person site visits, the State Project Manager will approve a project site visit plan.

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MnDOT Contract No. 1061962

Exhibit A: Specifications, Duties and Scope of Work

Contractor will develop a data collection process and site visit plan to provide details on data to be collected at

each site visit and method of collection. This process should be repeatable for each site visit or tailored as

necessary.

Contractor will plan necessary logistics for in-person site visits. Transportation will be provided by State

resources. Contractor will work with State Project Manager for approval of travel plans. In-person site visits

should be completed prior to the virtual field walks.

1. Deliverables

• Standard template for recording field work and notes for each District project, to provide content in

projects’ recommendation reports

• Field review notes, materials, and templates

• Travel plan

• Electronic version of schedule, updates as needed

D. Virtual Field Walk

The purpose of the virtual field walk meeting is to provide a means to discuss issues along the corridor in lieu of

an in-person site visit. Video of the corridor will be used to spur conversation amongst participants which

include State Project Manager, Contractor Project Team, District Team, and project stakeholders invited by

District staff. Meetings for this task will be held virtually; no travel is anticipated. Information obtained in

previous tasks in this scope will inform activities and discussions for the virtual field walk and engagement

meeting.

The virtual field walk is used as a listening session and allows an opportunity for local partners and non-MnDOT

invitees to share their knowledge, vision, and concerns about the corridor. In this way the meeting is not only

beneficial to this contract, but also to the MnDOT District staff who will be responsible for developing the

ultimate project scope.

This task will involve a virtual field walk for each project using video recorded by MnDOT Drone Operations Staff,

depending on availability. The State will provide the means to schedule, record, and store drone videos. The

MnDOT and Contractor Project Managers will coordinate scheduling with the MnDOT Drone Staff to have a

video for use during the Virtual Field Walk Meeting.

Contractor will create and distribute a document template for use during virtual field walk meeting including

proposed topics to cover during meeting. The virtual field walk should include discussion of, but not be limited

to:

• Reviewing intersection crossings, unofficial pedestrian usage areas (i.e., desire lines), existing and

potential intersection improvements, turn lanes, potential cross section revisions, reduction in conflicts

between vehicles and pedestrians, etc.

• Discussions during the virtual field walk may include potential countermeasures, but this should not be

construed to assume they will be included in the recommendations or ultimate project scope.

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