Project Information

Bid Title

School Bus Transportation Services; IFB 27SCH002G

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Feb 23, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

27SCH002G

Original Source

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Bid Documents

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Project Description

Bid Number:	27SCH002G
Bid Title:	School Bus Transportation Services; IFB 27SCH002G
Category:	Bids Issued by the Needham Public Schools
Status:	Open

Description: NEEDHAM PUBLIC SCHOOLS 1330 Highland Avenue Needham, MA 02492 February 2026 INVITATION FOR BID (IFB) TOWN OF NEEDHAM SCHOOL DEPARTMENTS School Bus Transportation Services IFB # 27SCH002G The Needham Public Schools invite sealed bid proposals for School Bus Transportation Services. The IFB covers the three-year period beginning July 1, 2026 through June 30, 2029, with two optional extensions through June 30, 2031. Invitation for Bid packages will be available from the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492, or may be downloaded from http://www.needhamma.gov/bids.aspx beginning February 23, 2026, 9:00 AM. Bids are returnable to the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492 no later than March 23, 2026 10:00 AM, at which time and place they will be publicly opened.  LATE PROPOSALS will not be accepted.  The Town reserves the right to reject any and all bids as determined to be in the interests of the Town and to waive minor informalities. Bids will be awarded by the Needham School Committee. Daniel E. Gutekanst Superintendent of Schools Town of Needham Needham, Massachusetts This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/. Publication Date/Time: 2/23/2026 9:00 AM Closing Date/Time: 3/23/2026 10:00 AM Related Documents: 27SCH002G School Bus Transportation IFB

Attachment Preview

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

February 2026

INVITATION FOR BID (IFB)

TOWN OF NEEDHAM

SCHOOL DEPARTMENTS

School Bus Transportation Services

IFB # 27SCH002G

The Needham Public Schools invite sealed bid proposals for School Bus Transportation Services.

The IFB covers the three year period beginning July 1, 2026 through June 30, 2029, with two optional

extensions through June 30, 2031. Invitation for Bid packages will be available from the Office of the Assistant

Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492, or may be

downloaded from http://www.needhamma.gov/bids.aspx beginning February 23, 2026, 9:00 AM.

Bids are returnable to the Office of the Assistant Superintendent for Finance and Operations, 1330

Highland Avenue, Needham, MA 02492 no later than March 23, 2026 10:00 AM, at which time and place

they will be publicly opened. LATE PROPOSALS will not be accepted. The Town reserves the right to reject

any and all bids as determined to be in the interests of the Town and to waive minor informalities.

Bids will be awarded by the Needham School Committee.

Daniel E. Gutekanst

Superintendent of Schools

Town of Needham

Needham, Massachusetts

1

Primary Procurement

Contact

Event

Title

Contract Number

IFB Available

Pre-Bid Meeting

Deadline for Written

Questions

Needham Public Schools

Procurement in Brief

Melane Bisbas

School Business and Operations Coordinator

1330 Highland Avenue

Needham, MA 02492

781-455-0400 x 11204

melane_bisbas@needham.k12.ma.us

Date

Details

School Bus Transportation Services

27SCH002G

Invitation for Bid packages are

available from the Office of the

Assistant Superintendent for

Finance and Operations, 1330

Highland Avenue, Needham, MA

02492, or may be downloaded

from

http://www.needhamma.gov/bids.

February 23, 2026, 9:00 AM

aspx.

Bidders who access bid materials

from the Town’s website are

responsible for acknowledging

receipt of those materials using

the Acknowledgement of Receipt

form found in Appendix G and

for checking the website

periodically for any addenda that

may be issued.*

Needham Public Schools

March 2, 2026 10:00 AM

Administration Building

1330 Highland Avenue

Needham, MA 02492

Questions must be submitted in

writing, via fax, email or US post

to:

Melane Bisbas

March 9, 2026, 12:00 PM

Needham Public Schools

1330 Highland Avenue

Needham Public Schools will not

respond to questions submitted after the

above date.

Needham, MA 02492

Melane_Bisbas@needham.k12.

ma.us

Oral communications are not

binding on the School

Department. Responses to

questions submitted in writing

will be forwarded to all persons

2

Addenda

When and Where are Bids

Due?

Number of Required Copies

Bid Opening

Bid Surety (Bond)

Requirements

Contract Award

Contract Length

on record as having received the

IFB.

If any changes are made to this IFB, an addendum will be issued. Addenda will

be mailed or faxed or emailed to all bidders on record as having received the

IFB. Addenda also will be posted to the Town of Needham bid website at

http://www.needhamma.gov/bids.aspx.

Bids are due to the Office of the

Assistant Superintendent for

Finance and Operations,

Needham Public Schools, 1330

Highland Avenue, Needham, MA

02492 by the due date and time.

March 23, 2026 10:00 AM

LATE PROPOSALS will not be

accepted.

If, on the bid due date, the above

office is closed due to

uncontrolled events such as fire,

snow, ice, wind, or building

evacuation, the bid opening will

be postponed to the next normal

business day (M-F, excluding

holidays.) Bids will be accepted

at the same location until that date

and time.

One original + 2 copies of all

forms

March 23, 2026 10:00 AM

Bids will be publicly opened.

Interested parties are invited to

attend the bid opening.

Required

Award will be made within 90 business days after the bid opening.

Three Years with Two One-Year Possible Extensions.

Performance Bond

Prevailing Wage

Insurance

* Bid Acknowledgement

Upon Award of Contract

Required

Required

Refer to Contract Terms

It is recommended (but not required) that bidders acknowledge receipt of the bid package using the

Acknowledgement of Receipt form found in Appendix G. Bidders who complete and return this

acknowledgement will be entered as a bidder of record in the Bid Distribution Register, thereby ensuring that

they will receive notification of any addenda or answered questions related to this bid. Bidders who do not

complete and return the Acknowledgement Form are responsible for checking the website regularly for any

addenda that are issued to this bid.

3

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

February 2026

School Bus Transportation Services

INVITATION FOR BID (IFB)

#27SCH002G

I. INFORMATION & INSTRUCTIONS TO BIDDERS

1. Questions:

Bidders must read these specifications carefully. Questions about the specifications shall be submitted in

writing via email or U.S. post to the address specified below, no later than March 9, 2026 at 12:00 PM.

Needham Public Schools will not respond to questions submitted after that date.

Melane Bisbas

School Business and Operations Coordinator

Needham Public Schools

1330 Highland Avenue

Needham, MA 02494

Melane_Bisbas@needham.k12.ma.us

Bidders also take note that ORAL COMMUNICATIONS ARE NOT BINDING ON THE SCHOOL

DEPARTMENT. The School Department will respond to all questions submitted in writing and will

forward responses to all persons on record as having received the IFB.

2. Downloading Bid Documents from the Town of Needham website

Bid documents, including addenda, may be downloaded from the Town of Needham website at

http://www.needhamma.gov/bids.aspx. Bidders who access bid materials from the Town’s website are

responsible for acknowledging receipt of those bid materials using the Acknowledgement of Receipt

form found in Appendix G and for checking the website periodically for any addenda that may be

issued.

3. Bid Acknowledgement

It is recommended (but not required) that bidders acknowledge receipt of the bid package using the

Acknowledgement of Receipt form found in Appendix G. Bidders who complete and return this form

will be recorded in the Bid Distribution Register, thereby ensuring that they will receive notification of

any addenda or answered questions related to this bid. Bidders who do not complete and return the

Acknowledgement Form are responsible for checking the website regularly for any addenda that are

issued to this bid.

4

4. Bid Addenda

If any changes are made to this IFB, an addendum will be issued. Addenda will be mailed, faxed or

emailed to all bidders on record as having received the IFB. Addenda also will be posted to the Town of

Needham bid website at http://www.needhamma.gov/bids.aspx.

5. Pre-Bid Conference

A pre-bid will take place on March 2, 2026 at 10:00 AM at the Needham Public Schools

Administration Building, 1330 Highland Avenue, Needham MA 02492.

6. When and Where are Bids Due?

Bids will be received by the Assistant Superintendent for Finance and Operations, Needham Public

Schools, 1330 Highland Avenue, Needham, MA 02492, until March 23, 2026 10:00 AM, at which time

and place they will be publicly opened.

7. Unexpected Closure or Delays

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is

closed due to uncontrollable events such as fire, snow, ice, wind or building evacuation, the bid opening

will be postponed to the next normal business day (M-F, excluding holidays at the same designated

time.) Bids will be accepted at the same location until that date and time.

8. Late Submissions

Bids received after the date and time specified shall not be considered. The Town of

Needham assumes no responsibility for late submissions due to mail, courier or delivery delays.

9. Submission Requirements

A. Bids must be submitted in a sealed envelope, clearly marked with the title of the bid and name of

the bidder. If the bid is being sent by U.S. mail, the sealed bid envelope must be enclosed within a

separate, sealed mailer envelope.

B. Bids are to be prepared and submitted on the bid forms provided herein. Bids submitted on other

forms, which are incomplete, or which are not signed, may be rejected.

C. A bid must be signed as follows: 1) if a bidder is an individual, by him/her personally; 2) if the

bidder is a partnership, by the name of the partnership, followed by the signature of each general

partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature must be

attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

D. Provide ONE ORIGINAL + 2 COPIES of the following items, completed in full and appropriately

signed:

5

Commodity Codes

• NAICS 485410School and Employee Bus Transportation
• NAICS 485510Charter Bus Industry

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