Project Information

Bid Title

Request for Proposal: Integrated Pest Management

Issuing Agency

Midland Public Schools

Location

Michigan

Published Date

Apr 13, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal: Integrated Pest Management

Request for Proposal: Integrated Pest Management

RFP Timeline

Issue Date: April
Proposal Due Date: 4/24/2026 at 2:00 p.m.
Project Award Date: 5/18/2026
Bid Duration: To remain in effect through June 30, 2029. We reserve the right to
extend the bid provided price remains stable.

Mandatory Pre-Bid Meeting: There will be a mandatory pre-bid meeting on April 13, 2026, 10:00 a.m at the Midland Public Schools Maintenance Shop (811 George St, Midland Michigan 48640). Building maps will be sent to contractors at this time. Please enter through the Transportation Public Entrance indicated above the door. Contractor holding current contract will not be required to attend.

Bid Submission: All bids must be submitted on the attached bid form (linked below in RFP packet) and signed by the bidder.

One (1) copies of the bid form should be addressed to the attention of:

Michael Moeggenberg
Director of Facilities and Operations
"Integrated Pest Management
" 600 East Carpenter Street

Midland, Michigan 48640-5417

One (1) copy of the bid form should be retained for your files.  Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

RFP Documents

RFP Packet (PDF)

Scope of Work

Midland Public Schools is requesting bids for an Integrated Pest Management program. Integrated
Pest Management (IPM) is a pest management strategy that focuses on long-term prevention or
suppression of pest problems with minimum impact on human health and environment. The Michigan
Pesticide Control Act, as outlined in P.A. 171 and Regulations 636 and 637 now require all schools to
adopt such a program. Midland Public Schools adopted this policy on June 12, 1995.
A site inspection may be conducted after the pre-bid meeting. If you plan to inspect the buildings,
arrangements must be made ahead of time by calling Michael Moeggenberg, 989-923-5035. A building
list will be issued at the pre-bid meeting. See RFP packet for minimum specifications for IPM services.

Taxes: Prices quoted should exclude State and Federal taxes.

Withdrawal: No proposal may be withdrawn for a period of ninety (90) days after public op ening.

Right to Reject: W e reserve the right to accept or reject your proposal, waive any irregularities therein, and to award the contract to other than the low bidder in the best interest of Midland Public Schools. The district reserves the right to accept a vendor’s offer to provide services for subsequent years following a successful bidding procedure, if services have been satisfactory and prices do not increase. Requests by competitive vendors to re-open bidding will be accepted by the district after one year, but not effIBective before the conclusion of the latest contract.

Instructions to Bidders

It shall be the bidder’s responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements
specified within.

Bids received after the scheduled opening time will not be accepted and
will be returned to the bidder unopened.

Telephonic or faxed bids will not be accepted.

Proposals must be submitted in a sealed envelope labeled “Integrated Pest
Management” by the time and date due. To ensure confidentiality of
proposals, faxed or e-mailed proposals will not be accepted.

Proposals will be dated, stamped/signed in the Maintenance Department
Office in order to be considered. Normal business hours are 7:00 a.m. to
3:30 p.m., Monday through Friday.

Proposals received after the due date (April 24, 2026, at 2:00 p.m.) will be
returned unopened.

Bidders assume the risk of any delay in the mail or in the handling of the
mail by employees of the school district. Whether sent by mail or by
means of personal delivery, the bidder assumes responsibility for having
the bid deposited on time at the place specified. Vendors are strongly
encouraged to submit proposals before the due date to avoid the
possibility of missing the due date because of unforeseen circumstances.

The Contractor will provide the District with insurance certificates before
the Contractor begins providing services and annually thereafter. These
certificates of insurance shall be submitted to the District’s Maintenance
Department.

Please retain one copy of the bid forms for your records and return the
other to Midland Public Schools.

Attachment Preview

MIDLAND PUBLIC SCHOOLS

MIDLAND, MICHIGAN

Proposal:

Due Date and Place:

Inquiries:

Taxes:

Withdrawal:

Right to Reject:

Bid Duration:

NOTE:

INVITATION TO BID

Integrated Pest Management

April 24, 2026

2:00 p.m.

Attn: Michael Moeggenberg

Midland Public Schools

600 E. Carpenter Street

Midland, MI 48640

Michael Moeggenberg

Director of Facilities and Operations

Phone: 989-923-5035

Prices quoted should exclude State and Federal taxes.

No proposal may be withdrawn for a period of ninety (90) days after

public opening.

We reserve the right to accept or reject your proposal, waive any

irregularities therein, and to award the contract to other than the low

bidder in the best interest of Midland Public Schools.

The district reserves the right to accept a vendor’s offer to provide

services for subsequent years following a successful bidding procedure, if

services have been satisfactory and prices do not increase. Requests by

competitive vendors to re-open bidding will be accepted by the district

after one year, but not effective before the conclusion of the latest

contract.

To remain in effect through June 30, 2029. We reserve the right to

extend the bid provided price remains stable.

BIDDER MUST USE THE BID DOCUMENT PROPOSAL FORMS

FURNISHED BY THE MIDLAND PUBLIC SCHOOLS, AS NONE OTHER

WILL BE ACCEPTED.

Mandatory Pre-Bid:

There will be a mandatory pre-bid meeting on April 13, 2026, 10:00am

811 George St. Midland Mi, 48640. Building maps will sent to contractors

at this time. Please enter through the entrance labeled Transportation

Public Entrance. Contractor holding current contract will not be required

to attend.

Bid Procedures:

It shall be the bidder’s responsibility to read this entire document, review

all enclosures and attachments, and comply with all requirements

specified within.

Bids received after the scheduled opening time will not be accepted and

will be returned to the bidder unopened.

Telephonic or faxed bids will not be accepted.

Proposals must be submitted in a sealed envelope labeled “Integrate Pest

Management” by the time and date due. To ensure confidentiality of

proposals, faxed or e-mailed proposals will not be accepted.

Proposals will be dated, stamped/signed in the Maintenance Department

Office in order to be considered. Normal business hours are 7:00 a.m. to

3:30 p.m., Monday through Friday.

Proposals received after the due date (April 24, 2026 at 2:00p.m.) will be

returned unopened.

Bidders assume the risk of any delay in the mail or in the handling of the

mail by employees of the school district. Whether sent by mail or by

means of personal delivery, the bidder assumes responsibility for having

the bid deposited on time at the place specified. Vendors are strongly

encouraged to submit proposals before the due date to avoid the

possibility of missing the due date because of unforeseen circumstances.

The Contractor will provide the District with insurance certificates before

the Contractor begins providing services and annually thereafter. These

certificates of insurance shall be submitted to the District’s Maintenance

Department.

Please retain one copy of the bid forms for your records and return the

other to Midland Public Schools.

MIDLAND PUBLIC SCHOOLS

MIDLAND, MICHIGAN

INTEGRATED PEST MANAGEMENT

Midland Public Schools is requesting bids for an Integrated Pest Management program. Integrated

Pest Management (IPM) is a pest management strategy that focuses on long-term prevention or

suppression of pest problems with minimum impact on human health and environment. The Michigan

Pesticide Control Act, as outlined in P.A. 171 and Regulations 636 and 637 now require all schools to

adopt such a program. Midland Public Schools adopted this policy on June 12, 1995.

A site inspection may be conducted after the pre-bid meeting. If you plan to inspect the buildings,

arrangements must be made ahead of time by calling Michael Moeggenberg, 989-923-5035. A building

list will be issued at the pre-bid meeting.

MINIMUM SPECIFICATIONS FOR IPM SERVICES

Services are to be bid according to the following minimum specifications. Indicate your compliance with

or variance from specifications in the space provided at the right. Failure to comply with these

minimum specifications may disqualify your bid.

1. Inspect all buildings prior to bid.

_______________________

(Present service provider is not required to inspect)

2. Perform monthly building inspections and provide a schedule for

the monthly building inspections.

_______________________

(Up to Thirty Service Calls included as part of contract, not billed separately.)

3. Check the incident log in the main office during each visit.___________________

4. 24-hour turn around time on service call. (Up to thirty service

calls per year included in contract pricing.)

____________________

5. Meet all requirements as outlined in PA 171.

____________________

6. Provide Midland Public Schools with SDS and current

Certificate of Liability Insurance.

____________________

7. 3-year contract to be reviewed annually.

____________________

8. Provide monthly billing.

____________________

(Note any discounts for district to pay for the year upfront)

9. Provide phone number and contact person responsible for

Midland Public Schools account.

____________________

10. Technician providing monthly service will report to main office

before inspecting building. Identification will be required. ____________________

11. If required, pesticides will be applied according to all safety

guidelines and signs will be posted indicating application. ____________________

12. At no time will pesticides be applied while students are in attendance.____________________

13. A copy of the inspection report will be provided to the main office.____________________

14. Building administrator must be notified before applying any pesticides____________________

(Some parents have requested to be notified prior to any application of pesticides.)

Terms:

____________________________________________________________________________

Remarks:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Company: ____________________________________

Signature:_____________________________________

Address: _____________________________________

Date: ______________________________

City/State: _____________________________________

Phone: _____________________________

Email: _____________________________

Contractor Pricing

Year 1

Over Thirty Service Charge Pay Upfront Savings

_______

_________

__________

Year 2

Over Thirty Service Charge Pay Upfront Savings

_______

_________

__________

Year 3

Over Thirty Service Charge Pay Upfront Savings

_______

_________

__________

MIDLAND PUBLIC SCHOOLS

Building

Adams Elementary School

Carpenter Pre-Primary School

Chestnut Hill Elementary School

Plymouth Elementary School

Siebert Elementary School

Woodcrest Elementary School

MIDLAND PUBLIC SCHOOLS

Building

Jefferson Middle School

Northeast Middle School

Central Park Elementary/Auditorium

H. H. Dow High School

Midland High School

Administration Center Campus

Bus Garage, Warehouse,Grounds

Fast Ice Drive Building

Address

1005 Adams Drive

Midland, MI 48642

1407 W. Carpenter St.

Midland, MI 48640

3900 Chestnut Hill Dr.

Midland, MI 48640

1105 E. Sugnet

Midland, MI 48640

5700 Siebert St.

Midland, MI 48640

5500 Drake St.

Midland, MI 48640

Address

800 W. Chapel Ln.

Midland, MI 48640

1305 E. Sugnet

Midland, MI 48642

305 E. Reardon.

Midland, MI 48640

3901 N. Saginaw Rd.

Midland, MI 48640

1301 Eastlawn Dr.

Midland, MI 48640

600 E. Carpenter St.

Midland, MI 48640

215 Fast Ice Drive

Midland, MI 48642

Telephone

989-923-6049

989-923-6529

989-923-6649

989-923-7665

989-923-7629

989-923-7849

Telephone

989-923-5899

989-923-5785

989-923-6836

989-923-5399

989-923-5199

989-923-5035

989-923-5035

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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