Project Information

Bid Title

County Farm- Professional Landscape Architectural Services

Issuing Agency

Hancock County

Location

Indiana

Published Date

Dec 30, 2025

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

County Farm- Professional Landscape Architectural Services

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HANCOCK COUNTY COMMISSIONERS

Request for Proposals and Qualifications

for Professional Landscape Architectural Services

To Master Plan the County Farm

January 14th, 2026

The Hancock County Commissioners (herein, the County) is accepting proposals from

qualified design firms to provide full scope Landscape Architectural services for master

planning the County Farm located east of Greenfield, Indiana. Three (3) bound copies of

all proposals shall be submitted to the attention of Hancock Couty Auditor, at the

Hancock County offices located at 111 American Legion Place, Ste. 217 Greenfield,

Indiana, 46140, no later than 8:00 A.M., February 3rd, 2026.

RFP Purpose

The purpose of this RFP is to identify a design team that can provide the best

professional services and master plan for the County. Therefore, upon issuance of this

RFP, no firm, member of any firm, and/or anyone in anyway loosely associated with

the firm (relative, consultant, team member, lobbyist, etc) wishing to be considered for

the project may contact any County Councilor, and/or staff member, other than

Hancock County Board of Commissioners, relative to this project until completion of

the entire selection process. Failure to abide by this process will result in

disqualification of the firm from consideration.

This RFP process will allow for personal interviews to be conducted on 2/17/2026. If at

the discretion of the committee there are interviews, they will be a maximum of 15 min in

length each and to be held at the Commissioners Courtroom. Submittal to this process

does not guarantee an interview and the committee may enter directly into negotiations

with a firm based on the RFP response.

RFP Objectives

▪ To identify firms that can meet fundamental business performance levels as

identified in the RFP. Only financially solid firms with excellent reputations for

project performance and meeting deadlines will be considered.

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▪ To identify firms that have the design quality and quantity experience to perform

the project, our goal is to select a firm that:

o Understands the context within which the property exists and can design

to that context, and

o Has done enough like work (in scale, scope, context, and with similar

client types) so as to be able to lead the process using tangible benchmarks

for comparison throughout the project, and

o Has done similarly complex projects that allow for phased development,

and

o Has Indiana licensed landscape architects in the firm or with significant

roles on the team.

▪ To identify a firm that is like valued in their approach to problem solving, with

the ultimate goal of both the firm and the County being highly satisfied with the

process and the end product.

Project Background

The County owns approximately 225 acres of land east of Greenfield know as the

“County Farm”. The property straddles U.S. 40 with 117 acres on the northside and 108

acres on the southside. On the northside currently is the Hancock County jail, the

sheriff’s administration building, open farm field, and within a wooded area a small

historic cemetery. On the southside is the Hancock County Sheriff’s shooting range

including a house used for training, a wooded lot, farm fields south of the abandoned

Pennsy rail line, and a recently purchased homestead.

Specific items of note:

▪ The County Council has a committee that has held a charette to determine

possible uses and/or facility relocations to the farm. Those notes are

included with this RFP document. There is a desire to consolidate the

entire Justice System (the Courts, Prosecutor. Public defender, Clerk,

Community Corrections, and Probation) in closer proximity to the jail

complex.

▪ The county’s objective is to have a roadmap for the long-term use(s) of the

property. It is not to have architectural plans for facility construction.

Any development may take years to execute.

Scope of Services

This project consists of furnishing all labor, materials, equipment, tools, supervision, and

travel necessary to complete the following scope of services:

1. Site Analysis

a. Provide a holistic site analysis to fully understand the internal and external

forces acting upon the site. This includes providing within the project

scope a boundary and topographic survey.

b. Comprehensive analysis of site conditions, including topography,

hydrology, vegetation, and soil types (and the implications of the soil

types to buildability on the site).

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c. Review of existing zoning ordinances, land use regulations, and

environmental constraints. Knowledge of shooting range remediation and

relocation is important to this process.

d. Evaluation of existing and proposed utility infrastructure (water, sewer,

gas, electric) and potential connection points.

2. Stakeholder Engagement:

a. A proposed plan for engaging with the committee and key stakeholders

throughout the process.

b. Facilitation of at least two (2) public workshops to review concepts and

gather feedback.

3. Conceptual Master Plan and Design:

a. Development of at least two (2) distinct conceptual master plan

alternatives for review by the Committee with the intended outcome being

a single master plan.

b. Incorporate the committee's vision while considering market trends,

regulatory requirements, and environmental stewardship.

c. Creation of illustrative renderings, diagrams, and site plans for each

alternative.

4. Phasing Strategy:

a. Development of a clear and logical phasing plan for the project's

implementation, based on the committee’s and Stakeholder’s feedback.

b. Identification of potential phasing scenarios.

5. Preliminary Order of Magnitude Cost Estimation:

a. Provision of an order of magnitude cost estimate for the implementation of

phase one the master plan.

b. The estimate should include infrastructure, site work, and general

construction costs.

6. Final Deliverables:

a. A final, professionally bound report detailing the selected master plan,

including all analysis, drawings, and supporting documentation.

b. All digital files in a format mutually agreed upon by the committee and

the firm.

Proposal Content

1. Provide a brief relevant history of your firm.

2. Provide qualifications and experience of the design team members, including

consulting firm team members to be assigned to this project.

3. Provide experience of your firm and any consultants in the master planning

similar to the proposed one. Examples should be projects completed or in process

during the last five years.

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4. Provide client references for similar projects, giving name and telephone number.

5. Provide graphic examples of selected relevant projects done by your firm and

team.

6. Provide current errors and omissions coverage amounts.

7. Provide a detailed proposal of how you plan to approach the Project, including

timeline.

8. Provide any other information relevant to the selection criteria listed above that

would assist the Committee in making a selection.

9. With your submittal include your lump sum professional fee and any

reimbursable expenses (travel, accommodations, survey, and printing) for the

project. Reimbursable expenses may be presented as a not to exceed amount.

The hiring decision will weigh heavily on previous experience and meeting

specific professional criteria, however the fee will be a criterion in the selection.

Fee will not be the sole criterion and the lowest fee may not be the successful

submitter.

The County reserves the right to reject any and all proposals received as a result of this

request, to negotiate with any firm submitting a proposal, to require additional team

members as a requirement of selection or reject team members with cause, to waive any

irregularities or requirements in the selection process, to extend the submission deadline,

to change the selection process, or to amend or cancel in part or in entirety this Request

for Proposal if it is in the best interest of the County in its sole discretion. Costs for

developing responses to this RFP are entirely the responsibility of the firm preparing the

same and shall not be chargeable to the County.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Firm Qualifications and Experience: (40%)

• Project Approach and Methodology: (35%)

• Key Personnel Expertise: (20%)

• Fee Proposal: (5%)

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Aerial of County Farm and adjoining property

Hancock County Council, Commissioners, and invited Participants

County Farm Visioning Session Notes

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services
• NAICS 561730Landscaping Services

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