Project Information

Bid Title

Effective April 24: Accessibility Compliance Required for Vendor Documents

Issuing Agency

City of Casa Grande

Location

Arizona

Published Date

Apr 14, 2026

Closing Date

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Effective April 24: Accessibility Compliance Required for Vendor Documents
Category:	BID/RFP/RFQ/SOQ
Status:	Open

Description: Effective April 24: Accessibility Compliance Required for Vendor Documents Dear Vendor/Contractor, The City of Casa Grande is committed to ensuring all procurement materials are accessible to staff, elected officials, and members of the public in accordance with the Americans with Disabilities Act (ADA) and the new ADA Digital Accessibility Rule. Beginning April 24, 2026, all vendors and contractors submitting proposals, bids, qualifications, presentations, or supporting documents must ensure materials meet digital accessibility standards aligned with WCAG 2.1 Level AA. To read the Fact Sheet on the Ruling, visit Fact Sheet: New Rule on the Accessibility of Web Content and Mobile Apps Provided by State and Local Governments | ADA.gov These requirements apply to all: Requests for Proposals (RFPs) Requests for Qualifications (RFQs) Invitations for Bids (IFBs) Statements of Qualifications Vendor Presentations Supporting Materials and Attachments Accessibility Requirements Submitted documents must: Be searchable and not scanned images. Use proper headings and document structure. Include alternative text for images and graphics. Meet color contrast requirements. Include accessible tables and hyperlinks. Provide captions for video content (if applicable). Preferred formats include: Microsoft Word (.docx) Accessible PDF Microsoft PowerPoint (.pptx) Accessible Excel (.xlsx) Accessibility Check Required Vendors are required to run an accessibility checker prior to submission. Examples include: Microsoft Accessibility Checker PAC PDF Accessibility Checker WebAIM Contrast Checker Please note that the Adobe Accessibility Checker does not meet WCAG 2.1 Level AA requirements. Non Accessible Submissions If submitted documents are not accessible, the city may request an accessible version, delay the review of proposals, or consider the submission incomplete. Why This Matters These requirements help ensure compliance with the ADA Digital Accessibility Rule, provide equal access to procurement information, and support transparent and inclusive government processes. For questions regarding accessibility requirements, please contact: Procurement Division Email: For security reasons, you must enable JavaScript to view this E-mail address. Phone: 520-421-8601 We appreciate your cooperation and partnership in ensuring accessible and inclusive procurement processes. Sincerely, City of Casa Grande Publication Date/Time: 4/13/2026 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: SOP for Vendors Submitting ADA Compliant BID Docs (PDF) Vendor FAQ Sheet for ADA Compliance (PDF)

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Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541611Administrative Management and General Management Consulting Services

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