Project Information

Bid Title

TSB & RFB

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Dec 31, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB011226-01

Original Source

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Project Description

Bid Information

Bid Number

RFB011226-01

Solicitation

TSB & RFB

Solicitation Type

Request for Bids

County

Polk

Description

Description

Revenue Envelope Contract

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

Hoover State Office Bldg

Address 2

1305 E Walnut St

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Stella Sussex

Contact Title

Contact Email

Stella.Sussex@iowa.gov

Contact Phone Number

(515) 954-0755

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

12/31/2025 3:09:00 PM

Until

1/12/2026 2:30:00 PM

Documents/Attachments

Stella Sussex

12/29/2025 2:14:29 PM

Stella Sussex

12/29/2025 2:12:20 PM

Attachment Preview

Request for Bid

Iowa Department of Revenue

Annual Envelope Contract

01-12-2026

RFB011226-01

STATE OF IOWA DAS PRINT

1305 E Walnut St Level A

Hoover State Office Building

Des Moines 50319

Phone 515-954-0755

The State DAS Print will receive sealed proposals until 2:30 p.m January 12, 2026

Bids will be opened and recorded 2:30p.m January 12, 2026

Contracts will be awarded 2:30 p.m. January 12, 2026 for the work specified below, in accordance with the terms and conditions

herein forth, and at the hour named will open said proposals and act thereon.

Bids are invited from all who are qualified to bid, but bidder must be able to show facilities and equipment for the prompt doing of the work. Bids to be considered must be

made out in ink or typewritten upon this form; with no amendment or changes; must be signed by the person of firm making the offer; must be accompanied by the

guarantee referred to herinafter; must be in seal envelope provided, addressed to and in the hands of DAS Print, Hoover State Office Building, 1305 E Walnut Street Level

A, Des Moines, Iowa 50319, by the hour indicated above.

By virtue of statutory authority, in the award of contract, due consideration shall be given not only to the price bid, but to the mechanical and other equipment, and financial

responsibility of the bidder, and his ability and experience in the performance of like or similar contracts. Preference shall be given to purchasing Iowa Products and purchases

from Iowa based businesses if the bids submitted therefor are comparable in price to bids submitted by out-of-state businesses and otherwise meet the required specifications.

Sub-letting of awarded contract will be allowed, unless otherwise stated in the specifications. Whenever any portion of awarded contract is to be sub-let, it will be necessary

for all bidders to list separately the portions to be sub-let and who is fulfilling that portion of the contract. This also applies to portions of product that are produced outside the

State of Iowa. For the bidders that are sub-letting portions outside the State of Iowa that portion of contract must be shown in either percentage or dollar amount.

All materials and workmanship contemplated to be contracted hereunder must be first class in every respect. The state reserves the right to reject goods not meeting this

requirement, and when such rejection involves a loss to the state, the contractor shall be required to stand such loss and reimburse the state.

Take notice that bids are taken upon the specification in the offering, and acceptance of a bid results in a binding contract. Bidders should avail themselves of samples of

previous like printing prior to making a bid or if such is not available it is the obligation of the bidder to understand the requirements of the specifications prior to

making his bid. The bid is the maximum of the successful bidder’s compensation unless the specifications permit additional compensation for changes therein reserved to the

State Printing Division. Please note, however, that overruns of more than 5% will be rejected, underruns are unacceptable.

The State Printing Division reserves the right to accept any bid or part of bids submitted that seem to be to the best interest of the state; or to reject any or all bids.

Annual Envelope Contract

for

Iowa Department of Revenue

Specification on page two through ten

Bid sheet on page eleven and twelve

Form 22 – Request for Confidentiality

Read Carefully: Proofs must be submitted to department for approval. No more than 5% over-run will be approved for payment. Full count is always required.

Printing Division No. must appear. No printer’s imprint. State recycled logo must appear if produced on recycled stock. Vendor must use soy-oil based ink

whenever applicable. All negatives become property of state. All cuts, artwork and negatives must be returned to department immediately on completion of order.

Iowa Department of Revenue

Annual Envelope Contract

01-12-2026

Page 2 of 12

RFB011226-01

AGENCY:

Iowa Department of Revenue

DESCRIPTION:

Envelope Contract

See attached specifications for each envelope. Specifications are Firm and should not be wavered from.

Procurement Officer:

All questions pertaining to this bid shall be directed in writing to

Department of Administrative Services - Print

Stella Sussex at stella.sussex@iowa.gov

1305 E Walnut St Level A

Des Moines, IA 50319

Phone Number: 515-954-0755

Fax Number: 515-242-6307

e-mail: stella.sussex@iowa.gov

Vendors shall not contact the agency in reference to this bid at any time while the bid is opened for bidding nor

shall they contact the agency while the bid is in the review status. All questions pertaining to this bid shall be

directed to the Procurement Officer.

Form 22 – Request for Confidentiality

This form must be completed and returned with your bid. This form is included with the bid specifications.

QUANTITY:

See each attached envelope specifications page. The quantity is based on the past quantities ordered.

The vendor is only to produce/print and deliver the envelope when they receive a purchase order from the

agency. Revenue will place an order for each envelope as it is needed throughout the year. Revenue will only

order the envelopes on an as needed basis.

In the past year there were just under 3 million envelopes ordered all together. The majority of the orders were

the 05-179 envelope, and there were 2 million ordered.

OVERAGES:

The State of Iowa allows No more than 5% over-run on products. The State of Iowa does not allow for any

underruns. No more than 5% over-run will be approved for payment. Vendor should keep the overages to a

minimum.

FORMAT:

#9 Envelopes, #10 Window Envelopes, #10 Large Window Envelopes

SIZE:

see attached specifications

Iowa Department of Revenue

Annual Envelope Contract

01-12-2026

Page 3 of 12

RFB011226-01

PAGES:

see attached specifications

IMPRINTING:

No imprinting of union, manufacturing, or printer logo should appear anywhere on the envelope.

STOCK:

Standard envelopes are to be 24# white wove recycled stock

Recycled stock should be 30% post consumer waste

COPY STATUS:

Copy will be furnished in a PDF format to vendor. On any envelopes that requires an Endorsement or

Intelligent Mail Barcode the vendor must make sure they are printing the correct endorsement and the

intelligent mail barcode (IMb) on the envelopes to be in compliance with the USPS postal regulation. If the

vendor receives artwork from Revenue that does meet the USPS postal requirements they are to notify Revenue

immediately. Vendor must not change artwork that Revenue supplies them.

All pricing must be included in your bid quote.

All negatives, dies and artwork remain the property of the state of Iowa and must be surrendered upon demand

PROOFS:

Electronic PDF Proofs are required on all jobs, even reprints. Proof must indicate the size of the envelope and

any window placement and location. Proofs must indicate color of ink that will be printed on the envelope.

Proofs are to be sent to Scott Shepherd, 515-322-6819, 1305 E Walnut St, Des Moines, IA 50319,

scott.shephers@iowa.gov. Proofs must be approved before final production, otherwise, the finished product

may be denied and returned to the vendor.

PRINTING:

See attached specifications. There must not be any printing of unions, manufacturing identity or vendor logos

on the envelopes.

Soy Oil based inks required

Iowa Department of Revenue

Annual Envelope Contract

01-12-2026

Page 4 of 12

RFB011226-01

QUALITY:

Envelopes must be of good quality.

Envelopes must not vary more than 1/16".

All side flaps must be securely bonded to the backflap without exhibiting any curl or ripple between the back

flap and side flaps

All window patches should be flat, ripple free and bonded within 1/16" of the top edge of the patch material and

top edge of the window cut out(s).

Envelope curl or twist must not exceed 1/8" when the envelope is placed on a flat surface.

CONSTRUCTION:

See attached individual envelope specifications.

Vendor must have all dies for this envelope construction.

These envelopes will be used on a Bell and Howell ForeRunner inserters. Fully Gummed flaps are required,

commercial style flaps, NO executive style flaps.

PACKAGING:

Box in 500 per box and 2500 per carton. NO bulk packaging will be accepted. Label

cartons for contents with the envelope form#, description, purchase order number and date order was placed.

Place one envelope on the exterior of the carton for easy identification.

Cartons not to exceed 35#.

PRODUCTIN SCHEDULE:

Proof required within 5 working days from the time the customer places the order. Delivery is required 15

working days after the proof is approved. Envelopes will be ordered on an as needed bases.

Penalty Clause will be enforced for late deliveries.

DELIVERY:

Revenue Warehouse, 920 Morgan St Suite G, Des, Moines, IA 50309.

At times shipments may ship to another location within the Des Moines Metropolitan area.

Vendor must contact Tod McComb, 515-802-0734 prior to the delivery of the envelopes.

All orders delivered in the Des Moines Metropolitan area will ship F.O.B. Destination.

BID PRICE:

Vendor must include the per thousand and the total cost for each envelope

Quantity on the price sheet.

NOTE:

During the previous year Revenue ordered approximately 3.7 million envelopes.

Iowa Department of Revenue

Annual Envelope Contract

01-12-2026

Page 5 of 12

RFB011226-01

CLAIMS:

The seller will fully honor all reasonable and justified claims when evidence is provided to show that the

envelope production or delivery was at fault. Claims for quality defects creating additional cost incurred in

production, material, schedules will be charged to the seller.

Envelopes that do not comply with the specifications or approved construction will be rejected.

TERMS & COND: https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20goods.pdf

CONTRACT TERMS:

The annual envelope contract will be for one year with up to five additional one

Year renewals. It will be renewed annually upon written agreement of the customer, vendor and Iowa DAS

Print. The vendor must provide written renewal notice 60 days prior to the end of the contract for review by

the agency.

This contract will be awarded in accordance with the rules as set forth by the Iowa Code.

The Contract must perform consistent quality and turnaround times as outlined in the specifications and to the

satisfaction of the customer to maintain the contract. Substandard Quality and turnaround times will be addressed

immediately and documented. Failure by the vendor to take corrective action on any performance issues or continued

billing issues will be subject to Iowa Administrative Code 11 – 105.18(8A) Vendor Performance code.

RENEWAL:

May be renewed annually for up to five renewals for a total of six years, at the agreement of the customer,

vendor and DAS Print. Vendor must provide written renewal information sixty (60) days prior to the

expiration of contract to DAS Print.

INVOICING:

The contractor must provide invoicing with the state Purchase Order number referenced.

Itemized printing charges from the contract and for any alterations if any, or any deviations from the

purchase

order must be listed. Any deviations from the contract pricing must be addressed with DAS Print prior to

the

vendor beginning work. No under-runs will be accepted and no more than a 5% over-runs will be paid for by

the state. The state request that the contractor monitor the billing of over-run printing and adjust their set up

stock in accordance with their data to minimize add-on cost. Consistent charges for the full 5% over-run will

be addressed with the vendor and corrected action required.

BID AWARD:

The contract will be awarded to one bidder. Bids will be awarded on price and ability to meet delivery

requirement. The state reserves the right to accept or reject any or all bids in the best interest of the state.

All usual rules and penalties as set forth by the Code of Iowa apply.

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