Project Information

Bid Title

Indian Trail, NC - Two-Part RFP for Professional Auditing Services

Issuing Agency

Indian Trail town

Location

North Carolina

Published Date

Dec 1, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Indian Trail, NC - Two-Part RFP for Professional Auditing Services
Category:	Other Bid/Sale Notices
Status:	Open

Description: Issuing Department: Town of Indian Trail Attn: Alicia Massey, Finance Director Email: For security reasons, you must enable JavaScript to view this E-mail address. PO Box 2430 Indian Trail, NC 28079 Proposals will be received from Professional Auditing Services firms until 3 p.m. on Friday, January 23, 2026. Please find the two-part request for proposal here . All inquiries regarding this request for proposal shall be addressed to Alicia Massey, Finance Director, at For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 12/1/2025 9:00 AM Closing Date/Time: 1/23/2026 3:00 PM Related Documents: Audit Services RFP 2025

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TWO PART REQUEST FOR PROPOSAL FOR AUDITING SERVICES

AND SELECTION OF AN INDEPENDENT AUDIT FIRM

BY

-TOWN OF INDIAN TRAIL-

NORTH CAROLINA

Proposal’s Due Date: 01/23/2026 by 3:00pm

THIS PAGE INTENTIONALLY BLANK.

The Governing Body of the Town of Indian Trail (hereinafter called the “unit”) invites qualified

independent auditors (hereinafter called “auditor”) having sufficient governmental accounting

and auditing experience in performing an audit in accordance with the specifications outlined in

this Request for Proposal (RFP) to submit a proposal.

There is no expressed or implied obligation for the Town of Indian Trail to reimburse firms for

any expenses incurred in preparing proposals in response to this request.

The specific details shown herein shall be considered minimum unless otherwise shown. The

specifications, terms, and conditions included with this RFP shall govern in any resulting

contract(s) unless approved otherwise in writing by the Town of Indian Trail. The bidder

consents to personal jurisdiction and venue in a state court of competent jurisdiction in Union

County, North Carolina.

Type of Audit

The audit will encompass a financial and compliance examination of the unit’s basic financial

statements, supplementary information, and compliance reports, in accordance with the laws

and/or regulations of the State of North Carolina, which include requirements for the minimum

scope of the audit. The financial and compliance audit will cover federal, state, and local

funding sources in accordance with generally accepted auditing standards; Government Auditing

Standards, July 2018 revisions; the provisions of Title 2 U.S. Code of Federal Regulations (CFR)

Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for

Federal Awards (Uniform Guidance), the State Single Audit Implementation Act; and all other

applicable laws and regulations.

The scope of the audit and all fee quotes presented should include all approved and known

pronouncements through the date of proposal submission. This includes, but is not limited to, the

Governmental Accounting Standards Board (GASB) statements and Government Auditing

Standards. Although some pronouncements will not be in effect until after the first year of the

audit, estimates for future years should include pronouncements that will become effective

during that contract period. The audit firm will be expected to advise appropriate Town of Indian

Trail staff on the applicability of accounting and reporting standards as they become effective.

The financial audit opinion will cover the financial statements for the governmental activities,

the business-type activities, the financial statements of the aggregate discretely presented

component units, each major fund, and the remaining fund information, which collectively

constitutes the basic financial statements. The combining and individual financial statements,

schedules, and related information are not necessary for fair presentation, but will be presented

as additional analytical data. This supplemental information, as required by GASB 34, will be

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subjected to the tests and other auditing procedures applied in the audit of the basic financial

statements, and an opinion will be given as to whether the supplemental information is fairly

stated in all material respects in relation to the basic financial statements taken as a whole. The

auditor shall also express an opinion on the budgetary comparison information for the general

fund, the major funds, and any annually budgeted special revenue funds. An opinion will not be

given on the Management Discussion and Analysis.

The working papers shall be retained and made available upon request for no less than three

years from the date of the audit report. The audit will also include the following:

A. Pre-planning conference with Finance Staff where both the auditor and Finance staff

discuss their expectations of the audit.

B. Interim audit work prior to June 30th and/or prior to final close.

C. Attendance at the Town Council meeting within 45 days of approved audit for

presentation of the financial statements by Manager or Partner of the Audit Staff with

comments and potential questions from the Board as requested.

The audit should encompass all funds and entity-wide activities as reported in the unit’s audit

report and any additional funds or entity-wide activities that may be added subsequent to that

date.

If required, the audit firm will issue a management letter to the town council after completion of

the audit and assist management in implementing recommendations, as in practical. Town of

Indian Trail staff also request that an informal letter be addressed to the Finance Director with an

efficiency, internal control or accounting improvements that could be made based on the audit

staff’s observation during their fieldwork. All content must be discussed with the Finance

Director prior to issuance. The audit firm is encouraged to discuss the content while management

letter is in draft form to ensure that all parties fully understand the circumstances that lead to

auditor comments.

The Town of Indian Trail staff may require the auditor’s guidance or input on the completion of

certain schedules/documents as to proper format and content, so that they can be used in the

audit process as well as inclusion in the town’s financial statements. Guidance may be required

for new note disclosures, all outstanding and effective authoritative standards and other reporting

requirements at June 30 year-end. Cost for providing these services should be included in the

auditor’s base fee quote and will not be considered extra for additional billings. In the event that

circumstances arise during the audit that require work to be performed in excess of the original

estimates, any additional costs will be negotiated prior to commencement of the work and an

amended contract will be approved by the governing board and forwarded to the staff of the LGC

for approval.

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Period

The unit intends to continue the relationship with the auditor for no less than three years on the

basis of annual negotiation after the completion of the first-year contract. Each year after

negotiation has taken place an annual contract documenting the terms of the audit will be signed.

Since one governing board may not obligate future governing boards, the remaining years of the

agreement are subject to annual governing board approval. The Town of Indian Trail reserves the

right to request proposals at any time following the first year of this contract. Thus, prepare

proposals for the following years, with Year one being the only obligated year:

July 1, 2025 to June 30, 2026

July 1, 2026 to June 30, 2027

July 1, 2027 to June 30, 2028

The required current revision of the form “Contract to Audit Accounts” (form LGC-205) is

required to be executed as the contract document; however, the auditor and the town may also

execute an engagement letter and/or a unit contract to include additional terms not addressed in

the LGC-205. The entire audit contract package must be approved by the staff of the Local

Government Commission. Invoices are subject to approval by the LGC prior to payment by the

town. Interim or progress billings for services rendered marked approved by the LGC will be

paid up to 75% of the total fee prior to submission of the final audited financial statements to the

staff of the Local Government Commission. The final 25% of the Audit fees (final invoice) will

be paid when the financial statements, single audit (if applicable), management letter and

amended contract (if applicable) have been reviewed or approved by the LGC.

The LGC only approves invoices for audit related work. Requests for payment related to any

additional agreed upon procedures or AFIR work do not require LGC approval. Final invoices

for these services will be paid after the final report results and findings have been reviewed and

deemed satisfactory by town staff.

Requirements

The audit must be conducted in accordance with Generally Accepted Auditing Standards

(GAAS); Government Auditing Standards, the latest revision issued by the Comptroller General

of the United States; Office of Management and Budget’s (OMB) Uniform Guidance and , if

applicable, the State Single Audit Implementation Act, and any other applicable procedures for

the audit of a local government’s financial statements prepared in accordance with Generally

Accepted Accounting Principles (GAAP). By accepting this engagement, the Auditor warrants

that they have met the requirements for a peer review and continuing education as specified in

Government Auditing Standards. The Auditor must provide a copy of their most recent peer

review report with their proposal.

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Commodity Codes

• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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