Project Information

Bid Title

On Call Air Quality General Technical Support (2026)

Issuing Agency

Port of Tacoma

Location

Washington

Published Date

Feb 13, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

022026-1022

Original Source

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Project Description

On Call Air Quality General Technical Support (2026)

Bid Number:

022026-1022

Estimated Cost Range:

$275,000 plus any applicable Washington State Tax (WST)

Procurement Summary:

The Port of Tacoma (Port) is soliciting proposals from consultants interested in providing air quality technical support. The Port anticipates awarding multiple contracts. The length of these agreements is from the date of execution to May 31, 2029, with the option of two (2) one (1) year renewals at the sole discretion of the Port, for a possible total of five (5) years and each contract will not exceed a total of $275,000.00 (for first three years)

Contact:

Shawn Seaks, Procurement Analyst

Bids Due:

Fri, 03/06/2026 - 02:00PM

Questions Due:

Fri, 02/27/2026 - 02:00PM

Documents:

022026-1022_on-call_air_quality_support_2026.pdf

attachment_d_flowdown_federal_grant_purchases.pdf

Attachment Preview

Port of Tacoma

REQUEST FOR PROPOSALS

No. 022026-1022

ON-CALL AIR QUALITY

GENERAL TECHNICAL SUPPORT 2026

Issued by

Port of Tacoma

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFP INFORMATION

Contact:

Shawn Seaks, Contract & Procurement Analyst

Email Addresses:

procurement@portoftacoma.com

Phone:

(253) 592-6734

Question Deadline

FEBRUARY 27, 2026 @ 2:00 PM (PST)

Submittal Date

March 6, 2026 @ 2:00 PM (PST)

SUBMIT ALL QUESTIONS AND PROPOSALS VIA THE PROCUREMENT PORTAL.

(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE).

On-Call Air Quality General Technical Support

Page 1 of 15

RFP 022026-1022

Port of Tacoma

Request for Proposals (RFP) 022026-1022

On-Call Air Quality General Technical Support

The Port of Tacoma (Port) is soliciting proposals from consultants interested in

providing air quality technical support. The Port anticipates awarding multiple contracts.

The length of these agreements is from the date of execution to May 31, 2029, with the

option of two (2) one (1) year renewals at the sole discretion of the Port, for a possible

total of five (5) years and each contract will not exceed a total of $275,000.00 (for first

three years).

The Port may apply for federal funding for various phases; Therefore, the contract that

results from the RFP and various work packages may be subject to the Federal Terms

and Conditions of each grant. Please see the following attachment (Attachment D)

when submitting a statement of qualifications, which may be updated per each grant.

A. BACKGROUND

Created by Pierce County citizens in 1918, the Port of Tacoma is a major center for

container cargo, bulk, break-bulk, autos and heavy-lift cargo. To learn more about the

POT, visit www.portoftacoma.com.

B. SCOPE OF SERVICES

Consultant will provide technical support – for example research, data collection and

analysis, Benefit-Cost Assessment (BCA) and/or Lifecycle Assessment (LCA) of policy,

emissions modeling, comparative assessment of program and/or project alternatives,

etc. – to support the AQSP Team’s work to implement the NW Ports Clean Air Strategy

and the 2026-2030 Clean Air Implementation Plan. Examples may include, but are not

limited to, the following:

1) Support compliance with the Washington Clean Building Performance Standard,

including, but not limited to:

a) Compliance documentation including the development of energy management

plans for Tier 1 and Tier 2 building sites and completion of the EMP reporting tool

b) Development of Operations & Maintenance program for Tier 1 and Tier 2

buildings sites and completion of the O&M reporting tool.

c) Submit all required reporting and documentation to the Clean Buildings Portal for

building compliance or exemptions.

2) Support the development of a new Port program using the concept of circular

economics to reduce emissions, waste, and increase innovation within the Tacoma

Tideflats and the surrounding area.

3) Support potential Port engagement in carbon markets created by state Clean Fuel

Standard and/or Climate Commitment Act implementation.

On-Call Air Quality General Technical Support

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RFP 022026-1022

4) Track and advise the Port on the development and readiness of zero-emission fuels

and technologies related to ocean-going vessels, harbor vessels, cargo-handling

equipment, fleet vehicles, and locomotives.

5) Support the development of a comprehensive emission reduction strategy for the

Tacoma Grain Terminal.

6) Track and advise the Port on “best practices” in port-related clean air and climate

solutions, with emphasis on Port emission sources as outlined in the Northwest

Ports Clean Air Strategy.

7) Support the development of state and federal funding proposals.

8) Other tasks as assigned that support implementation of the Northwest Ports Clean

Air Strategy.

C. DELIVERABLES

Deliverables will be fully defined in each approved task order, but generally will be all

deliverables as required to accomplish the services outlined above.

D. PROPOSAL ELEMENTS & EVALUATION CRITERIA

Proposals should present information in a straightforward and concise manner while

ensuring complete and detailed descriptions of the proposing team (to include the

prime, key team members, and major sub-consultants) and the team’s ability to meet

the requirements and provide the requested services of this RFP. The written proposals

should be prepared in the same sequential order of proposal criteria as outlined below.

Proposals are limited to 10 numbered pages (8 ½ by 11 inches) excluding the cover

letter, resumes, compensation information, and all appendices. All pages shall be

in portrait orientation with 1-inch (1”) margins. Font size shall be 11 points or larger.

Proposals that do not follow this format may be rejected.

The cover letter shall include the RFP Title and Number, Name, Title, Email Address,

Phone Number, and current Address of the submitting firm’s main contact and include

the following information:

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, “claim” means a sum of money in

dispute in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interests for team members, inclusive of the

prime, sub-consultants and key team members.

The Port’s Standard Terms and Conditions are included in Attachment B to this RFP. By

submitting a Proposal, the Proposer represents that it has carefully read and agrees to

be bound by the Port’s Standard Terms and Conditions. Identify during the question

submittal and response period, any sections you consider onerous, clarify why you

consider these sections onerous, propose alternative language and describe why it is in

the Port’s best interests to adopt the alternative language.

On-Call Air Quality General Technical Support

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RFP 022026-1022

Proposals submitted with altered or conditioned Terms and Conditions without prior

written agreement from the Port will be considered non-responsive and not considered

for evaluation.

Proposers submit proposals understanding all Contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception. The

Port reserves the right to negotiate changes to submitted proposals and to change the

Port's otherwise mandatory Contract form during negotiations. If the Proposer is

awarded a contract and refuses to sign the attached Contract form, the Port may reject

the Proposer from this and future solicitations for the same work. Under no

circumstances shall Proposer submit its own boilerplate of terms and conditions.

Proposals are to address, and will be evaluated upon, the following criteria. lease

respond in the same sequential order as specified below:

INITIAL EVALUATION PHASE

Do not include cost information when responding to items 1 or 2 below. All cost

information is to be included in the compensation sections only.

1. Qualifications & Experience

30 PTS

Identify the proposed team (to include working titles, degrees, certificates, and

licenses), demonstrate the team’s experience in performing the requested services, and

describe how the team meets or exceeds the required qualifications.

Resumes of the key individuals may be included as an appendix and are not included in

the total page count. Resumes are to be limited to one single-sided, letter-size page.

Resumes exceeding this limit will not be reviewed.

a) The Port will evaluate the experience, technical competence, and qualifications

of the Key Personnel identified in their project-specific roles and

responsibilities, and the overall organization of the project team. Emphasis will

be placed on experience and expertise in performing work of similar scope and

complexity.

b) Include a list of recent contracts/projects in the last five years, including a point

of contact, contact information (phone and email), and brief description, for

services relevant to the items listed in the Scope of Services as performed by

the key personnel. Only projects completed by key members of the project

team will be considered.

2. Project Approach Narrative

30 PTS

Proposals should clearly outline the team’s recommended approach and

methodology for:

a) Accomplishing the Scope of Services: Clearly describe the approaches and

methods that will be used to accomplish the tasks required in the scope of

services. Include a summary of innovative ideas and suggestions for

enhancing the scope of services.

b) Schedule: Outline the team’s experience providing and describe how the team

is able to respond to the Port’s request for services.

On-Call Air Quality General Technical Support

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RFP 022026-1022

c) Coordination & Communication: Provide a plan for communications and

coordination between the project team, the Port’s project manager, and the

various stakeholders.

d) What risks that are beyond your control do you see in providing this service and

how would you mitigate them?

3. Communications

20 PTS

The Port will evaluate the team’s ability to represent the Port, orally and in writing, to

provide clear, concise, and accurate communications on Port property requirements.

• Provide two relevant sample documents showcasing your ability to both

effectively communicate to external parties on the Port’s behalf, and effectively

communicate to Port representatives. (The sample documents shall be included

in the appendix.)

o Samples of external communications should be examples of the team’s

ability to write clear, concise, and accurate testimony, letters, public

comments, briefing papers, or other federal communications.

o Samples of communications to Port representatives should be examples

of documents or updates provided to a client to keep them informed on the

progress of their property searches.

4. Compensation

20 PTS

Present detailed information on the firm’s proposed fee structure for all resources for

the services proposed.

Compensation information MUST be provided separately from the proposal, in

an individual PDF document.

All rates quoted shall be:

a) Fixed, fully burdened, including, but not limited to, per diem, administrative

overhead, travel, lodging, and transportation (all direct/indirect expenses

included);

b) Quoted in US Dollars;

c) Full cost inclusive of sales tax and other government fees, taxes and charges;

and

d) Valid throughout the contract period unless otherwise amended and agreed to

by both parties in writing.

NOTE: The Port reserves the right to award a contract from the initial evaluation

phase. If this right is not exercised, the Port will interview at least the top two (2)

ranked firms and score the references and interviews as indicated below in the

final evaluation phase.

On-Call Air Quality General Technical Support

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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