Project Information

Bid Title

On Call, As Needed Labor Compliance Consulting County Project No. 6685PWS

Issuing Agency

Imperial county

Location

California

Published Date

Nov 24, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On Call, As Needed Labor Compliance Consulting

County Project No. 6685PWS

Plans, specifications, and proposal forms for bidding this project can be obtained at the office of the Imperial County Department of Public Works; 155 South 11th Street, El Centro, CA 92243. A $100.00 fee is required (no refund will be made). Priority mail service is available at an additional cost of $15.00 per set of documents. This additional cost will be waived if the purchasing entity provides their own shipping account number. Make checks payable to the County of Imperial Department of Public Works.

Alternatively the Plans, Specifications & Proposal Forms can be downloaded from this page.

Only the required construction trade journals and those firms who have purchased the bid documents will be directly provided any addendums that may be issued for these projects prior to the bid opening date. Every attempt will be made to post addendums on this page as well. It is the bidder’s ultimate responsibility to verify that he or she has obtained ALL the addendums for each project..

Project Number:

6685PWS

Proposal Due:

01/19/2026

before 4:00 p.m.

Imperial County

Department of Public Works

155 S. 11th Street

El Centro, CA 92243

Issued on November 24, 2025

Project Estimate: TBD

PROPOSALS MUST BE SUBMITTED ON THE SPECIFIED DATE AND TIME. THE COUNTY WILL NOT CONSIDER PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW PROPOSAL AND WILL NOT BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.

Bid Documents:

• Request for Proposal

Alfonso Varela, Administrative Analyst II

Contact email:

alfonsovarela@co.imperial.ca.us

Attachment Preview

Imperial County, California

Department of Public Works

“Public Works works for the Public”

REQUEST FOR PROPOSALS

ON-CALL, AS NEEDED, LABOR COMPLIANCE CONSULTING

COUNTY PROJECT NO. 6685PWS

Requested by:

John A. Gay, PE

Director of Public Works

Prepared By:

Alfonso Varela

Administrative Analyst II

Deadline for Submissions: Monday, January 19, 2026 by 4:00 p.m.

Imperial County

Department of Public Works

155 S. 11th Street

El Centro, CA 92243

PROPOSALS MUST BE SUBMITTED ON THE SPECIFIED DATE AND TIME. THE COUNTY WILL NOT

CONSIDER PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW

PROPOSAL AND WILL NOT BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.

November 24, 2025

As Needed, On Call, Labor Compliance Services

SPECIAL NOTICE No. 1

Notification of Consultant Registration Requirements (where required)

Pursuant to the requirements of California Labor Code section 1771.1, all consultants and sub-consultants

that wish to engage in public work through a public works contract must be registered with the Department

of Industrial Relations (DIR).

Beginning March 1, 2015, no consultant or sub-consultant may be listed on a bid proposal for a public

works project unless registered with DIR.

Beginning April 1, 2015, no consultant or sub-consultant may be awarded a contract for public work on a

public works project unless registered with the DIR, pursuant to Labor Code section 1725.5

All consultants, including sub-consultants listed in the proposal must be registered with the DIR at the

time proposals are due, and must submit proof of registration with the proposal. Any proposals

received listing unregistered consultants and/or sub-consultants will be deemed non-responsive.

NOTE: DIR number is to be specified on the cover page of the consultant proposal. Proof of registration

for consultant and sub consultant shall also be submitted as an exhibit of the proposal.

Application and renewal are completed online with a non-refundable fee of $400. Read the Public Works

Reforms (SB 854) Fact Sheet for requirements. Instructions for completing the form and additional

information can be found on the DIR website.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations.

SOURCES OF INFORMATION

INFORMATION

Department of Industrial Relations

(Public Works)

SB 854 Fact Sheet

Senate Bill 854 Compliance

Public Works Contractor (PWC)

Registration

Classifications and Minimum

Labor Rates

WEBSITE

http://www.dir.ca.gov/Public-Works/PublicWorks.html

http://www.dir.ca.gov/Public-

Works/PublicWorksSB854.html

http://www.dir.ca.gov/Public-Works/SB854.html

https://www.dir.ca.gov/Public-Works/Contractor-

Registration.html

http://www.dir.ca.gov/OPRL/Pwd/

RFP Issued: Monday, November 24, 2025, Due: Monday, January 19, 2026 by 4:00 p.m.

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As Needed, On Call, Labor Compliance Services

TABLE OF CONTENTS

I.

PURPOSE AND BACKGROUND............................................................................. 03

II. PROJECT POSTING AND SCHEDULING ............................................................ 03

III. SCOPE OF WORK ..................................................................................................... 04

IV. ASSIGNMENT OF WORK........................................................................................ 05

V. RESPONSIBILITY OF COUNTY ............................................................................ 06

VI. PROPOSAL CONTENT AND FORMAT................................................................. 06

VII. PROPOSAL EVALUATION ..................................................................................... 08

VIII. PROPOSAL SUBMITTAL ........................................................................................ 09

IX. CONSULTING AGREEMENT AND INSURANCE REQUIREMENTS ............. 09

X. CLOSING ITEMS....................................................................................................... 09

XI. QUESTIONS AND CONTACT INFORMATION................................................... 10

TABLES

1. PROCUREMENT TIMELINE .......................................................................................... 4

EXHIBITS

A. PROPOSAL EVALUATION FORM

B. SAMPLE AGREEMENT FOR SERVICES

*THE CONSULTING FIRM MUST REVIEW THE ATTACHED SAMPLE AGREEMENT

RFP Issued: Monday, November 24, 2025, Due: Monday, January 19, 2026 by 4:00 p.m.

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As Needed, On Call, Labor Compliance Services

I. PURPOSE AND BACKGROUND

Imperial County Department of Public Works (ICDPW) is requesting proposals from qualified and

experienced professionals to provide on-call services. The selected firm(s) will assist the County with

various assignments for local, state, or federally funded projects. These services will be on an intermittent

basis.

The purpose of the Request for Proposals (RFP) is to provide ICDPW with the ability to obtain assistance

quickly during peak workload periods, staffing shortages, and when expedited/fast track support is needed

to satisfy the Department’s scheduling and needs. The County of Imperial will award multiple on-call

contracts to qualifying firms for Labor Compliance Services. The term of the as needed, on call agreements

shall be for one (1) year, with the option to renew for up to (4) additional one-year terms. Unless otherwise

terminated by ICDPW, upon expiration of the initial year, the agreement shall automatically renew for

successive one (1) year terms for four (4) one year periods for a total of five (5) years.

Consultant hourly billing rates proposed at the time of award shall remain in effect for the initial one-year

term of the Agreement. Any proposed adjustment to hourly rates for subsequent renewal periods shall

require prior written approval from the Director of Public Works, or designee, before such rates may take

effect. Increased rates shall not be applied or invoiced without ICDPW approval, and any unauthorized rate

increase shall constitute a material breach of the Agreement and may be grounds for termination.

Each proposal will be scored in accordance with the Consultant’s qualifications and experience. The

aforementioned services will be conducted under a contract with the County of Imperial, hereinafter

referred to as "County" and the consultant entity, hereinafter referred to as "Consultant". The contract will

be regulated according to the provisions of all federal, state and local laws and ordinances that are

applicable. This includes compliance with prevailing wage rates and their payment in accordance with the

Davis Bacon Wage Determinations.

Note: The County enforces the American with Disabilities Act (ADA) using local, state and federal

guidelines and enforces the strictest of the ADA codes and regulations concerning existing and new facility

improvements.

Compensation for the as needed, on call, agreement shall be handled through task orders after consideration

of price quotes from consultants and will be financed through project specific sources.

The contract will be regulated according to the provisions of all federal, state and local laws and ordinances

that are applicable. This includes compliance with prevailing wage rates and their payment in accordance

with California Labor Code, Section 1774. All Service Providers and sub-consultant(s) shall pay all workers

not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and

overtime work as determined by the Director of the Department of Industrial Relations, State of California,

for the type of work performed and the locality in which the work is to be performed, pursuant to sections

1770 et seq. of the California Labor Code. Prevailing wage rates are available on the Internet at:

<http://www.dir.ca.gov>. All Service Providers and sub-consultant(s) shall comply with the registration and

qualification requirements pursuant to sections 1725.5 and 1771.1 of the California Labor Code.

II. PROJECT POSTING AND SCHEDULING

RFP Issued: Monday, November 24, 2025, Due: Monday, January 19, 2026 by 4:00 p.m.

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As Needed, On Call, Labor Compliance Services

This RFP is being distributed electronically through the County of Imperial PlanetBids Procurement Portal at

the following address: https://vendors.planetbids.com/portal/64020/portal-home. Consultants wishing to

submit a proposal in response to this RFP must be registered on PlanetBids in order to access documents,

submit questions, and upload proposals and cost estimates. Instructions for registration are available on the

portal.

All solicitation documents, addenda, and official notifications will be posted on this portal. Consultants must

be registered with PlanetBids to download documents and receive notifications of updates. The portal will serve

as the official medium of communication for this solicitation. Prospective firms are responsible for monitoring

the portal for any addenda or amendments prior to submission.

TABLE 1 – PROCUREMENT TIMELINE (subject to change)

EVENT

Issue Request for Proposal

Last Day for Request(s) for Clarification

must be submitted in writing

Proposal Due

Consultant Selection

Agreement for Services

DATE

Monday

November 24, 2025

Monday

December 22, 2025 by 4:00 p.m.

Monday

January 19, 2026 by 4:00 p.m.

Mar 2026 / Apr 2026

Mar 2026 / Apr 2026

III. SCOPE OF WORK

Imperial County Department of Public Works is seeking proposals from qualified individuals, firms, and/or

consultants who demonstrate experience in the services being requested. Please note, all schedule of fees

must be uploaded as a separate file under the designated “Cost Proposal” section of the PlanetBids portal.

Do not include cost information within the main proposal upload.

The selected firm(s) will provide As Needed, On-Call Professional Labor Compliance Services that include

but are not limited to those mentioned herein. The County will assign work to any of the firms as is deemed

necessary and appropriate by the County. All Service Providers and sub-consultant(s), employees or agents

thereof, performing work per agreements awarded under this RFP, must have at all times throughout the

duration of their performance of the work, all appropriate, valid license(s) required under law to provide

the work being performed. If the possession of any license(s) including, without limitation, a valid

California architect’s license, is required under law for the performance of the work, the Service Provider

must ensure that the work will either be performed by an appropriately licensed individual or under the

direct supervision of an appropriately licensed individual. No sub-consultants shall be utilized without prior

authorization by County.

The labor compliance monitoring firm will work directly with the Project Manager and participate

throughout the project. Services may include but not be limited to the following:

• Assist in the Reviews and Responses to Requests for Information during Bidding

RFP Issued: Monday, November 24, 2025, Due: Monday, January 19, 2026 by 4:00 p.m.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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