Project Information

Bid Title

1412071246 (RFP) Truck 5 Ton Jet Vacuum Loaders 16 CU YD

Issuing Agency

JEA

Location

Florida

Published Date

Nov 7, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

1412071246

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412071246 (RFP) Truck 5 Ton Jet Vacuum Loaders 16 CU YD

The purpose of this solicitation for four (4) Truck
5 Ton Jet Vacuum Loaders 16 CU YD (this "Solicitation") is to
evaluate and select a supplier as described in this Solicitation (the
"Work") and to determine the best method for JEA to procure the Work
with regard to pricing, quality, design, and workmanship. JEA requires the four
(4) units to be delivered after October 1, 2026. All units must be tested and
delivered to the JEA Fleet Facility (5717 New Kings Road Jacksonville, Florida
32209) in complete operational condition, with all required equipment and
documentation by the date specified per awarded contract.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1003110/

Solicitation Due Date: December 16, 2025

1412071246 Solicitation

Attachment Preview

Solicitation

For Participation in

Truck 5 Ton Jet Vacuum Loaders 16 CU YD

for

JEA

Jacksonville, FL

Solicitation Number 1412071246

Optional Pre-Response Meeting via Microsoft Teams Wednesday, November 19th, 2025 at 9AM ET

Meeting URL: Join the meeting now

Meeting ID: 276 891 344 697 78

Meeting Passcode: Be7N5ar2

Dial In: +1 469-208-1810,,912068061#

Phone conference ID: 119 690 464 2

Those planning to attend via Microsoft Teams should send contact information to: Danielle Crawford

crawdn@jea.com, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on Tuesday, December 16th, 2025 by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information please contact the JEA Buyer at:

(Danielle Crawford crawdn@jea.com)

1.2) Scope of Work

The purpose of this solicitation for four (4) Truck 5 Ton Jet Vacuum Loaders 16 CU YD (this "Solicitation") is to

evaluate and select a supplier as described in this Solicitation (the "Work") and to determine the best method for JEA

to procure the Work with regard to pricing, quality, design, and workmanship. JEA requires the four (4) units to be

delivered after October 1, 2026. All units must be tested and delivered to the JEA Fleet Facility (5717 New Kings

Road Jacksonville, Florida 32209) in complete operational condition, with all required equipment and documentation

by the date specified per awarded contract.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Tuesday, December 16th, 2025 by 12:00 PM EST).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer, Danielle Crawford crawdn@jea.com, listed herein at

least five business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.7) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Teams or teleconference may email their name and contact information to the JEA Buyer listed

herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in

representing one company, unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an RFP, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. JEA

reserves the right to ask for additional back up documentation or additional reference projects to confirm the

Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I.

The Respondent must have successfully completed two (2) similar type builds in the United States in the

last three (3) years, with an aggregate one (1) year contract total of $300,000 or greater, ending October

31, 2025. If a supplier has successfully performed work with JEA, this is an acceptable reference for one

(1) of the two (2) references and highly encouraged. A similar contract is defined as building a vacuum

truck with similar complexity as the ones in this solicitation.

II. The Respondent must be the manufacturer, authorized distributor, or franchise motor vehicle dealer as

defined in Florida Statute of the items they are proposing in Appendix B - Response Workbook.

III. The Respondent must be able to meet all the specifications listed in Appendix A – Technical

Specifications of this solicitation. Any proposed exceptions to the technical specifications must be noted

on the Appendix A - Specification Reconciliation Form and uploaded to Zycus with the response

documents. JEA requires Respondents to submit questions through email to the Buyer, Danielle Crawford

at crawdn@jea.com, at least 5 business days prior to the Response due date. Once received, exceptions

will be evaluated by JEA fleet to decide if the exception is acceptable or if it is related to a requirement

that cannot be accepted. Any exceptions to the technical specifications must also be noted on the

Appendix A - Specification Reconciliation Form and uploaded to Zycus with the Response documents.

IV. Any Respondent whose contract with JEA was terminated for default within the last two years shall have

its Response rejected.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.15) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.16) Quotation of Rates

Maximum score: 50 Points

Respondent shall provide a firm-fixed price quote for all Work in this Solicitation by completing the Response Form

included in Appendix B. The prices quoted must include all profit, taxes, benefits, travel, percent mark-up, and all

other overhead items.

The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.

Respond on Appendix B – Response Form and Appendix B – Response Workbook.

Commodity Codes

• NAICS 333924Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
• NAICS 336211Motor Vehicle Body Manufacturing
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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