Project Information

Bid Title

Constrution Manager/General Contractor Services for City Hall Deferred maintenance & Quad Redesign

Issuing Agency

City of Springfield

Location

Oregon

Published Date

Apr 28, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 4056

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

City Hall Deferred Maintenance and Quad Redesign

Project Description

The City of Springfield is issuing this Request for Proposal under the provisions of ORS 279C.337 for a Construction Manager/General Contractor (CM/GC) to provide preconstruction and construction services for the City Hall Deferred Maintenance and Quad Redesign Project for Springfield City Hall, located at 225 5th Street, Springfield, Oregon (Project).

The Project includes the renovation of three of the four existing sections of the City Hall office space (“Quads”) totaling approximately 33,750 square feet of occupied office space. It includes accessibility improvements, building system upgrades, interior reconfiguration, and deferred maintenance. The selected CM/GC will provide preconstruction services and, contingent upon successful negotiation of a Guaranteed Maximum Price (GMP), construction services.

RFP Document

Additional Attachments

Attachment A – Scope of Work

Attachment A – Exhibit A

Attachment A – Exhibit B

Attachment A – Exhibit C

Attachment B – Sample CM/GC Contract

Attachment C – Proposer Information & Certification

Attachment D – COBID Form

Attachment E – Responsibility Inquiry

Attachment F – Reference Form

Project Schedule

All dates, times and locations are subject to change

RFP Opens	April 27, 2026
MANDATORY Pre-Proposal Conference	May 14, 2026 at 10:00 am Location: City Hall, JMR Conference Room
Request for Clarifications Due	May 19th, 2026 by 5:00 pm
Proposals Due	May 28th, 2026 by 2:00 pm local time No public opening
Intent to Award Notice (Approximate)	June 8th, 2026
Contract Award (Approximate)	June 30th, 2026

All questions regarding this project should be addressed to the Contract Analyst identified below.

Amanda Clinton
Phone: 541-726-3628
Email: aclinton@springfield-or.gov

Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing
Amanda Clinton at aclinton@springfield-or.gov.

The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.

No Clarifications Posted		Any Questions and answers that do not amend or supplement the RFP will be posted here.

Addenda Issued

Addendum Number	Addendum Date	Date/Time Posted

Attachment Preview

CITY OF SPRINGFIELD

COVER PAGE

DEVELOPMENT & PUBLIC WORKS

COMMUNITY DEVELOPMENT DIVISION

Is issuing this Request For Proposals (RFP) under

Solicitation No. 4056 for

CONSTRUCTION MANAGER/GENERAL CONTRACTOR SERVICES

FOR CITY HALL DEFERRED MAINTENANCE & QUAD REDESIGN

Date of Issue: April 28, 2026

Opening Date and Time: May 28th, 2026, by 2:00 pm

Single Point of Contact (SPC): Amanda Clinton, Sr. Contract Analyst

Address:

225 5th Street, Springfield City Hall, Development & Public Works

City, State, Zip:

Springfield, OR 97477

Phone (voice):

541-726-3628 (Oregon Relay TTY 711)

E-mail:

aclinton@springfield-or.gov

The City of Springfield promotes equal opportunity for all individuals without regard to age, color,

disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or

veteran status.

The City of Springfield encourages proposers or sub-contractors who are minority, woman-owned

and emerging small businesses to participate in City projects.

If any respondent requires special assistance or auxiliary aids during the proposal, evaluation or award

process, please contact the SPC at least two (2) business days prior to the required assistance. TTY

users dial Oregon Relay Services at 711.

City of Springfield –RFP for CM/GC Services

Page 1 of 25

TABLE OF CONTENTS

GENERAL INFORMATION.....................................................................................................................................4

1.1 INTRODUCTION...................................................................................................................................................................................................4

1.4 FUNDING SOURCE(S) .......................................................................................................................................................................................4

1.6 SINGLE POINT OF CONTACT (SPC)..........................................................................................................................................................4

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE...............................................................................5

2.1 AUTHORITY AND METHOD..........................................................................................................................................................................5

2.4 DEFINITION OF TERMS...................................................................................................................................................................................5

2.5 OVERVIEW AND PURPOSE ...........................................................................................................................................................................5

2.6 SCOPE OF WORK/SPECIFICATIONS........................................................................................................................................................7

2.7 PROJECT PHASES................................................................................................................................................................................................7

2.1 PERIOD OF PERFORMANCE.........................................................................................................................................................................8

SECTION 3: PROCUREMENT REQUIREMENTS........................................................................................8

3.1 MINIMUM QUALIFICATIONS .......................................................................................................................................................................8

3.7 MAXIMUM SUBCONTRACTING ..................................................................................................................................................................9

3.8 PREVAILING WAGE ...........................................................................................................................................................................................9

3.9 MINIMUM SUBMISSION REQUIREMENTS...........................................................................................................................................9

3.10 PROPOSAL REQUIREMENTS....................................................................................................................................................................10

SECTION 4: SOLICITATION PROCESS..........................................................................................................14

4.1 PUBLIC NOTICE.................................................................................................................................................................................................14

4.4 PRE-PROPOSAL CONFERENCE................................................................................................................................................................14

4.9 QUESTIONS / REQUESTS FOR CLARIFICATIONS.........................................................................................................................14

4.11 SOLICITATION PROTESTS..........................................................................................................................................................................14

4.12 PROPOSAL DELIVERY OPTIONS.............................................................................................................................................................15

4.18 PROPOSAL MODIFICATION OR WITHDRAWAL ...........................................................................................................................16

4.21 PROPOSAL DUE.................................................................................................................................................................................................16

4.24 PUBLIC OPENING.............................................................................................................................................................................................16

4.26 PROPOSAL REJECTION.................................................................................................................................................................................16

4.28 EVALUATION PROCESS................................................................................................................................................................................17

4.29 POINT AND SCORE CALCULATIONS.....................................................................................................................................................20

4.30 RANKING OF PROPOSERS ..........................................................................................................................................................................20

4.35 INTERVIEWS.......................................................................................................................................................................................................22

4.37 SCORING AND RANKING OF PROPOSERS FOR SUBSEQUENT ROUNDS.......................................................................22

SECTION 5: AWARD AND NEGOTIATION..................................................................................................22

5.1 AWARD NOTIFICATION PROCESS.........................................................................................................................................................22

5.2 INTENT TO AWARD PROTEST.................................................................................................................................................................22

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS ............................................................................23

5.5 CONTRACT NEGOTIATION ........................................................................................................................................................................23

SECTION 6: ADDITIONAL INFORMATION.................................................................................................24

6.1 INCLUSIVE CONTRACTING PRACTICES.............................................................................................................................................24

6.4 GOVERNING LAWS AND REGULATIONS...........................................................................................................................................24

6.6 OWNERSHIP/PERMISSION TO USE MATERIALS.........................................................................................................................25

6.9 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES. .............................................................................25

6.11 COST OF SUBMITTING A PROPOSAL ...................................................................................................................................................25

City of Springfield –RFP for CM/GC Services

Page 2 of 25

LIST OF ATTACHMENTS

ATTACHMENT A – SCOPE OF WORK

EXHIBIT A – ARCHITECTURAL DESIGN PLANS (75%)

EXHIBIT B – MEP PLANS (75%)

EXHIBIT C – SEISMIC STUDY

ATTACHMENT B – SAMPLE CM/GC CONTRACT

ATTACHMENT C – PROPOSER INFORMATION & CERTIFICATION

ATTACHMENT D – COBID FORM

ATTACHMENT E – RESPONSIBILITY INQUIRY

ATTACHMENT F – REFERENCE FORM

{00039905:2}

City of Springfield –RFP for CM/GC Services

Page 3 of 26

GENERAL INFORMATION

1.1 INTRODUCTION

1.2The City of Springfield is issuing this Request for Proposal under the provisions of ORS 279C.337 for a

Construction Manager/General Contractor (CM/GC) to provide preconstruction and construction

services for the City Hall Deferred Maintenance and Quad Redesign Project for Springfield City

Hall, located at 225 5th Street, Springfield, Oregon (Project).

1.3The Project includes the renovation of three of the four existing sections of the City Hall office space

(“Quads”), totaling approximately 33,750 square feet of occupied office space. It includes accessibility

improvements, building system upgrades, interior reconfiguration, and deferred maintenance. The

selected CM/GC will provide preconstruction services and, contingent upon successful negotiation of

a Guaranteed Maximum Price (GMP), construction services.

Event

Pre-Proposal Conference (Mandatory)

Location: City Hall, Jesse Maine Room

RFP Protest Period Ends

Questions / Requests for Clarification Due

Answers to Questions / Requests for Clarification

Issued (approx.4)

Proposals Due - No Public Opening

Proposal Review, Reference Checks, Interviews if

selected (approx.)

Issuance of Notice of Intent to Award (approx.)

Award Protest Period Ends

City Council Approval (approx.)

Contract Execution, Notice to Proceed (approx.)

Date

Time

May 14, 2026

10:00 am

7 calendar days prior to RFP Opening

May 19 2026

By 5:00 pm

May 22 2026

By 5:00 pm

May 28, 2026

2:00 pm

May 29, 2026-June 8, 2026

June 8, 2026

7 calendar days after Notice of Intent to

Award

June 29, 2026

June 30, 2026

1.4 FUNDING SOURCE(S)

1.5The City expects that most of the project will be funded with City general funds and private

financing. However, the City is interested in exploring opportunities for state and federal grants and

loan programs to supplement local funds, and desires to contract with a CM/GC with experience

helping public agencies qualify for special funding programs are desirable.

1.6 SINGLE POINT OF CONTACT (SPC)

1.7The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether

about the technical requirements of the RFP, contractual requirements, the RFP process, or any other

provision.

City of Springfield –RFP for CM/GC Services

Page 4 of 25

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2City is issuing this RFP pursuant to its authority under Springfield Municipal Code (SMC) 2.700-2.711.

2.3City is using the Competitive Sealed Proposal method to select a Construction Manager/General

Contractor (CM/GC), pursuant to ORS 279C.337 and applicable provisions of OAR Chapter 137,

Division 049.

2.4 DEFINITION OF TERMS

For the purposes of this RFP, capitalized words are defined in SMC 2.702, SMC 1.105, ORS

279A.010(1) and the OAR chapter 137 division 49, or as defined below.

CM/GC (Construction Manager/General Contractor): The firm selected to provide preconstruction

services and, upon successful negotiation of a GMP or other pricing, construction services for the

Project.

CM/GC Fee: The negotiated fee for overhead and profit associated with Construction Services.

Construction Amendment: The contract amendment authorizing the CM/GC to perform

Construction Services, other than Early Work, typically following GMP negotiation.

Construction Services: Services performed after execution of the Construction Amendment,

including construction, subcontractor procurement, project management, and closeout.

Cost of the Work: Direct and allowable costs incurred in performing Construction Services, as defined

in the Contract, excluding the CM/GC Fee.

Early Work Amendment: An amendment authorizing limited construction activities prior to

execution of the full Construction Amendment.

Guaranteed Maximum Price (GMP): The maximum compensation to be paid to the CM/GC for

Construction Services, including Cost of the Work and CM/GC Fee.

Open-Book Cost Estimating: A transparent process where the CM/GC provides detailed cost

information for review and reconciliation with the City and design team.

Preconstruction Services: Services performed prior to execution of the Construction Amendment,

including cost estimating, constructability review, scheduling, phasing, value engineering, and

coordination with the City and design team.

Project: The City Hall Deferred Maintenance and Quad Redesign Project located at 225 5th Street,

Springfield, Oregon.

Work: All labor, materials, equipment, and services required to complete the Project.

2.5 OVERVIEW AND PURPOSE

2.5.1 City Overview and Background

City of Springfield –RFP for CM/GC Services

Page 5 of 25

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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