Project Information

Bid Title

Liquid Sludge Hauling Services

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Feb 25, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1397

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1397
Addendum:	0
Bid Due Date:	3/18/2026
Description:	Liquid Sludge Hauling Services
Bid Document:	TAC 1397 – Liquid Sludge Hauling Services.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1397

Supplies or Services Requested: Liquid Sludge Hauling Services

Department: Water and Sewer

NIGP Commodity Code(s): 958-12

Solicitation Schedule

EVENT

IFB Issue Date

DATE

02/25/2026

Optional Pre-Bid Conference

Email atune@cityoftulsa.org for link to Teams Meeting

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

03/05/2026 at 10:00 AM CT

03/09/2026

10 Days prior to IFB due date

03/18/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Angie Tune, Senior Buyer | atune@cityoftulsa.org

All questions should be emailed with TAC 1397 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Liquid Sludge Hauling Services for use

by the Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Liquid Sludge Hauling Services for use by the Water and Sewer

Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

1.0 GENERAL:

Haikey Creek Wastewater Treatment Plant (WWTP) generates waste activated sludge from

the treatment of wastewater. This waste activated sludge must be transferred to Southside

WWTP, where it can be further treated to produce Class “B” biosolids. Services will be for the

transportation of liquid sludge from Haikey Creek WWTP to Southside WWTP. Haikey Creek

WWTP is located at 11602 E. 151st South, Broken Arrow, OK 74011 (see Figure 1). Southside

WWTP is located at 5300 S. Elwood Ave., Tulsa, OK 74107 (see Figure 2).

1.1 The Seller agrees to load, transport, and unload, as required, liquid sludge stored within the

holding tank at the Haikey Creek facility.

Currently, approximately 60,000 gallons of liquid sludge are transported each day from Haikey

Creek WWTP to Southside WWTP. The quantity stated in Exhibit A, Delivery and Pricing, is an

estimate to be used for bidding purposes only. The Seller will be paid per 1,000-gallon units

and must provide sufficient labor, equipment, and materials to load and transport the liquid

sludge from the Haikey Creek WWTP to the Southside WWTP where it will be offloaded into

the waste activated sludge holding tank as required within this Agreement.

1.2 Any contact with City Employees or Officials, other than the assigned Project Buyer, for or

about this solicitation will disqualify Your Proposal and it shall be deemed non-responsive.

Upon execution of this contract, the City's contact person during the term of this Agreement

will be Steven Meier, Support Services Manager, Water and Sewer Department (herein

referred to as the "Engineer").

2.0 QUALIFICATION REQUIREMENTS FOR LIQUID SLUDGE HAULING

2.1 The Seller shall have performed three (3) projects similar in scope, and in accordance with all

applicable laws and ordinances and shall hold a current applicable license to perform such

services.

IFB Rev 02/2024

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TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

2.2 The Seller shall provide the following information for qualification with the Bid.

2.2.1 Experience in loading, pumping, transporting, and unloading. It is not required that the

Seller have experience in the State of Oklahoma. Provide a reference list of at least three

(3) similar projects, showing:

a) Locations

b) Distance hauled

c) Size and type of trucks and tankers used on work

d) Quantities hauled

e) Materials hauled

f) Contact name and phone number

3.0 LIQUID SLUDGE HAULING

3.1 Seller shall load the required amount of liquid sludge from Haikey Creek WWTP and transport

it to Southside WWTP where it will be offloaded into the waste activated sludge holding tank.

This is currently done by City of Tulsa staff using 6,000-gallon tankers. At the Haikey Creek

facility, there is a platform where tankers can pull under. Clearance to pull under the platform

is 11’ 5”. A stairway then leads to access to the top of the tanker where the cover to the tanker

is opened and a six-inch hose is placed into the top of the tanker. A pump is turned on, which

transfers liquid sludge from the holding tank into the tanker (See Figure 3). After the tanker lid

is sealed up, a garden hose sprayer can be used to clean off the top of the tanker and hose.

The liquid sludge is then hauled on the 23-mile one-way trip to the Southside Wastewater

facility. At Southside WWTP, the sludge is drained into a holding tank that is near ground level.

This is currently done by City of Tulsa staff by using a hose with a six-inch female camlock

connector that connects to the back of the tanker truck’s six-inch male camlock port (See Figure

4). A water hose is used after completion of draining the sludge to rinse down the drain hose

and camlock port to ensure liquid sludge is not deposited onto city roadways.

3.2 Seller shall be responsible for the loading, transportation, and offloading of liquid sludge

including all other operational incidentals in accordance with this Agreement.

3.3 Any transportation of liquid sludge by Seller shall be done in vehicles or equipment that

contains the sludge in a manner to avoid the possibility of dripping, spilling, scattering, or

leaking onto the roadway. Should mishaps occur for any reason, the Seller shall be responsible

for cleaning up any such liquid sludge or other material to the satisfaction of the City and other

authorities having jurisdiction in accordance with Section 15.0 – Spill Prevention and Control

Plan.

3.4 The Seller shall provide details on the manufacturer volume held by each tanker trailer hauling

the sludge for verification. Details may be provided on a manufacturer’s plate attached to the

tanker trailer or any other means approved by the City.

3.5 All vehicles and equipment shall be adequately cleaned prior to contact with the sludge to avoid

potential cross contamination of previously hauled materials.

3.6 Upon notification that removal operations may commence, the Seller shall commence removal

operations at the minimum gallons of sludge per day within 48 hours following notification.

IFB Rev 02/2024

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TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

3.7 All vehicles transporting liquid sludge shall not exceed the maximum allowable load limit

(pounds) of any road or bridge being used.

3.8 The Seller shall haul sludge evenly through the workday. Haikey Creek WWTP is operated by

staff from 06:00 a.m. to 4:30 p.m. At a minimum, fifty percent of the sludge shall be hauled to

Southside WWTP by 11:00 a.m. each workday.

3.9 Each plant has designated facilities to allow loading and unloading within 15 minutes.

3.10 All haul routes to and from Haikey Creek WWTP and Southside WWTP shall be selected by

the Seller. The City will not pay for any turnpike fees. Highway access between the two facilities

contains the Creek Turnpike, which is a toll road. As of the writing of this IFB the cost of using

a tanker truck to access Haikey Creek WWTP from Southside via Highway 75 to 129th or Olive

via the Creek Turnpike is $4.79 per trip with a PikePass. Accessing Haikey Creek from

Southside WWTP via I-44 to the Broken Arrow Expressway and connecting at US-169 followed

by transferring to the Creek Turnpike and exiting at 129th/Olive is $1.81 per trip with a

PikePass.

3.11 Documentation of the amount of sludge hauled will be supported by the amount of time that

the sludge loading pump runs at Haikey Creek WWTP. The meter reading for this pump will be

sent to the Engineer daily by Plant staff. This will be used to calculate loading times, which will

support haul logs.

3.12 Security at the facility will require badge access to enter facility gates. The Seller will ensure

that all individuals needing access to the facilities complete both the Access Card form and

Background and Prescreen form. These forms can be obtained from the Engineer. Send the

completed forms to the Engineer to get approval by the City. The Seller should try to complete

these forms prior to starting the project to avoid delays in obtaining their personnel access to

the facility. The City will provide a contractor badge to each individual requesting access. If the

individual loses their card, replacement cost will be on the Seller to obtain a new access card.

At the time of this IFB, the replacement cost is $15 per card. Damaged cards will be replaced

by the City at no cost.

4.0 BID ITEMS

4.1 Labor, equipment, and materials necessary for the loading, transportation, and unloading liquid

sludge between Haikey Creek WWTP and Southside WWTP per the Agreement. Bid is unit

price per 1,000-gallons.

4.1.1 The services under this item shall consist of the labor, equipment, and materials to load

the sludge stored in the holding tank at Haikey Creek WWTP, transport the sludge to

Southside WWTP, and unload the sludge into the waste activated sludge holding tank as

described in this Agreement. Typically, 60,000 gallons will be hauled each day. However,

as few as 30,000 gallons per day up to 84,000 gallons per day may be requested by the

City.

4.1.2 PAYMENT: Payment for this item shall be made at the unit price per 1,000-gallons of

liquid sludge loaded, transported, and unladed to the extent given in 4.1.1. The quantity

stated in Exhibit A – Delivery and Pricing is an estimate to be used for bidding purposes

only. The actual pay quantity will be based upon the volume of liquid sludge to be hauled

IFB Rev 02/2024

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Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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