Project Information

Bid Title

Ocean Center Shuttle & Transportation Services

Issuing Agency

Volusia County

Location

Florida

Published Date

Aug 12, 2025

Closing Date

Oct 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-P-143JJ

Original Source

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Bid Documents

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Project Description

Project ID: 25-P-143JJ

Title: Ocean Center Shuttle & Transportation Services

Addenda: 0

Release Date: 8/12/2025

Due Date: 10/9/2025

Post Information

Posted At:Tue, Aug 12, 2025 2:05 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Ocean Center hosts a diverse range of events that regularly exceed the capacity of its existing parking facilities. Notably, the venue serves as the premier location for high school and college graduations in the Volusia-Flagler County region, with over 45,000 attendees across 11 graduation ceremonies. During these periods, additional events in the surrounding area also place increased demand on the shared parking garage. In addition to graduations, the Ocean Center regularly hosts large-scale events such as concerts and comedy performances, which can draw crowds of up to 7,000 attendees, or more. With continued growth in event size and frequency, there is a clear need to expand parking accessibility and improve guest transportation by implementing a reliable shuttle service to support event ingress and egress beyond the existing three flat lots and parking garage. Listed below are events in the next 12-18 months in which shuttle services are deemed necessary.

Volusia County High School Graduations, back to back (May 26-May 30)

*attendee data based on 2025 actuals

• ATLANTIC 254 grads, 2,632 attendees, 495 parking passes
• DELAND 758 grads, 5,602 attendees, 663 parking passes
• NEW SMYRNA BEACH 440 grads, 3,426 attendees, 839 parking passes
• SPRUCE CREEK 615 grads, 6,000 attendees, 691 parking passes
• VOL 47 grads, 476 attendees, 83 parking passes
• MAINLAND 300 grads, 4,881 attendees, 655 parking passes
• SEABREEZE 360 grads, 3,195 attendees, 614 parking passes
• DELTONA 425 grads, 4,250 attendees, 1,055 parking passes
• PINE RIDGE 430 grads, 4,296 attendees, 813 parking passes
• TAYLOR 125 grads, 1,761 attendees, 247 parking passes
• UNIVERSITY 620 grads, 4,301 attendees, 719 parking passes

• Flagler County High School Graduations, two (2) back to back, 10,000 attendees (May)
• Daytona State College Graduation six (6) back to back, 7,700 attendees (May)
• Color Guard, 6,250 attendees (March)
• NCA/NDA Competition, 13,000 attendees (April)
• Promotor Concerts, 4 total in FY25/26 (dates tbd)
• Speedweeks Promoter Event, 15,000 + attendees (February 14 ^th ) *tentative

The Ocean Center currently offers a total of 2,024 on-site parking spaces, with 650 located in flat lots and 1,374 in the parking garage. While this capacity supports large-scale events at the Ocean Center, we must also account for parking needs generated by nearby venues, including the Peabody Performing Arts Center, the Bandshell, and Ocean Walk Shoppes, all of which rely on shared access to these spaces.

To support demand during peak periods our Safety & Security Coordinator, has identified a series of nearby off-site parking lots. They are working closely with the Daytona Beach Police Department to establish shuttle routes and traffic support when off-site parking is in use. Awarded contractor will not be responsible for providing signage, staffing for event parking or coordination with any municipality under this contract.

• 250 N. Beach Street 200-250 parking spaces (confirmed) -.5 mi from OC
• Saint Demetrios Greek Orthodox Church 140 parking spaces (under negotiation)- .3 mi from OC
• Our Lady of Lourdes 250-300 parking spaces (in review)- 1.7 mi from OC
• Seabreeze Lot 300-400 parking spaces (in review)- .3 mi from OC

Included in attachments are aerial maps outlining the locations of these additional lots.

The County of Volusia is seeking proposals from qualified transportation providers to provide reliable, safe, and professional shuttle/coach services for the Ocean Center. Services will support events, conferences, and large-scale gatherings requiring the transport of attendees between designated off-site locations and the convention center.

Background

The Ocean Center is a versatile, dynamic venue equipped to host a wide range of productions and events. The arena features 42,000 square feet of space, flexible seating and stage configurations for up to 8,400 attendees, robust rigging capabilities, and advanced sound and lighting systems.

Complementing the arena, the Ocean Center’s 93,000-square-foot exhibit hall provides a versatile space that can accommodate up to 5,000 attendees in a variety of flexible setups.

Additionally, the 12,000-square-foot ballroom combines elegance and functionality, providing an intimate setting for up to 1,000 guests. Its sophisticated design makes it perfect for upscale concerts or other special events.

Timeline

Release Project Date:

August 12, 2025

Pre-Proposal Meeting (Non-Mandatory):

September 11, 2025, 11:00am

Ocean Center - Daytona Beach Florida

Question Submission Deadline:

September 25, 2025, 11:59pm

Proposal Submission Deadline:

October 9, 2025, 3:00pm

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Commodity Codes

• NAICS 485999All Other Transit and Ground Passenger Transportation

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