Project Information

Bid Title

GROUNDS MAINTENANCE SERVICES Peckham Park and Dinosaur Park Grounds Maintenance

Issuing Agency

Town of Middlefield

Location

Connecticut

Published Date

Mar 13, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	GROUNDS MAINTENANCE SERVICES Peckham Park and Dinosaur Park Grounds Maintenance
Category:	Park and Recreation Bid Opportunities
Status:	Open

Description: The Town of Middlefield Parks & Recreation Department is soliciting sealed proposals from qualified contractors to provide grounds maintenance services, including mowing, trimming, edging, athletic field maintenance, field lining, and limited vegetation management, as described in this RFP. Publication Date/Time: 3/13/2026 12:00 AM Closing Date/Time: 3/30/2026 11:59 PM Submittal Information: Submit via email to parkrec@middlefieldct.org or a hard copy to 393 Jackson Hill Road, Middlefield Contact Person: Mary Farnsworth Director of Parks and Recreation mfarnsworth@middlefieldct.org 860-836-0531 Download Available: Yes Plan & Spec Available: A walk through of the properties to be covered under the contract for bidders can be scheduled. Related Documents: REQUEST FOR PROPOSALS- Grounds

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REQUEST FOR PROPOSALS (RFP)

GROUNDS MAINTENANCE SERVICES

Peckham Park and Dinosaur Park Grounds Maintenance

TOWN OF MIDDLEFIELD, CONNECTICUT

PARKS & RECREATION DEPARTMENT

1. INVITATION TO PROPOSE

The Town of Middlefield Parks & Recreation Department (the “Town”) is soliciting sealed

proposals from qualified contractors to provide grounds maintenance services, including

mowing, trimming, edging, athletic field maintenance, field lining, and limited vegetation

management, as described in this RFP.

Proposers are responsible for reviewing all requirements in this RFP and submitting a

complete response by the due date and time.

Minimum performance standards (required):

1. Follow-up service calls required due to unsatisfactory performance shall be at no

charge.

2. Contractor shall respond to Town-reported issues in a timely manner (proposer

shall state response time; Town preference is within one (1) business day for urgent

issues impacting safety or scheduled events).

3. Contractor shall report any property damage, personal property damage, or injury

resulting from the contractor’s operations to the Town within one (1) business day of

occurrence.

2. RFP INFORMATION

• RFP Title: Grounds Maintenance Services — Peckham Park, Dog Park, and Dino

Park

• Issue Date: March 13, 2026

• Questions Due (written only): March 23, 2026

• Proposals Due: March 30, 2026

• Submission Method: Email or Hard Copy

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• Town Contact (Issuing Officer): Mary Farnsworth, Director of Parks & Recreation

(parkrec@middlefieldct.com)

Late proposals may be rejected. The Town reserves the right to reject any or all proposals

and to waive informalities or minor irregularities when it is in the Town’s best interest.

3. GENERAL INSTRUCTIONS

1. Proposals must be signed by an authorized representative of the proposer.

2. Proposals must clearly identify any exceptions to the requirements of this RFP.

3. All questions must be submitted in writing to the Issuing Officer by the questions-

due deadline. Verbal questions and verbal responses are not binding.

4. The Town may request additional information, references, or an interview prior to

award.

5. The Town may terminate the contract for lack of performance or substandard

performance as determined by the Town.

6. Documentation: Contractor shall maintain an accurate record of work performed

and provide reports upon request.

PROPOSAL REQUIREMENTS & SUBMISSION CHECKLIST

Proposal shall include:

• Signed cover letter

• Company qualifications and relevant experience (including athletic field and

municipal/park work)

• Staffing plan and supervision

• Work plan and schedule

• Completed pricing table

• Equipment list

• References (minimum [insert number])

• Any exceptions to the RFP requirements

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3A. GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS (LEGAL /

PROCUREMENT TERMS)

The conditions below apply to this solicitation and will become part of the contract

resulting from an award, unless otherwise specified.

3A.1 Proposal forms and submission

1. Proposals shall be submitted in the manner stated in Section 2 and received by the

Town by the due date and time.

2. The proposer shall maintain one (1) copy of the proposal for their files.

3. The outer envelope or subject line (as applicable) shall clearly identify the RFP title

and proposal due date/time.

3A.2 Addenda

1. It is the proposer’s responsibility to check for addenda or clarifications issued by the

Town.

2. Any addenda issued shall become part of this solicitation.

3A.3 Late proposals

Proposals received after the date and time specified will not be considered, except as the

Town may allow at its sole discretion where permitted by law.

3A.4 Withdrawal of proposals

A proposal may be withdrawn by written request submitted to and received by the Town

prior to the time set for receipt/opening.

3A.5 Delivery and mailing risk

The proposer is responsible for ensuring timely delivery. The Town assumes no

responsibility for postal delays, delivery service delays, email delivery issues, or other

transmission failures.

3A.6 Opening of proposals

The Town may open proposals publicly or privately, and may tabulate pricing and

responsiveness after opening.

3A.7 Proposal completion and responsiveness

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All information required by this RFP must be provided to constitute a proper proposal.

Failure to provide required information may result in disqualification.

3A.8 Town rights; rejection of proposals

The Town reserves the right to:

1. Reject any or all proposals, in whole or in part.

2. Waive minor informalities and irregularities.

3. Request clarifications or additional information.

4. Accept a proposal other than the lowest priced proposal if it is determined to be in

the Town’s best interest, to the extent permitted by law.

5. Award by section, by location, or by service element, or to make no award.

3A.9 Errors in proposals

Obvious clerical errors (such as arithmetic errors or misplaced decimals) may be corrected

by the Town following proposer verification. If a conflict exists between a unit price and an

extension, the unit price shall prevail.

3A.10 Taxes

The Town is exempt from Connecticut sales and use taxes and federal excise taxes.

Proposers shall not include such taxes in pricing.

3A.11 Bid/Proposal security; bonds (if required)

If the Town elects to require proposal security or bonds for this contract, the requirements

will be stated in an addendum or final contract documents, including any bid bond,

performance bond, and/or labor and materials bond.

3A.12 Debarment

The proposer certifies that neither the proposer nor its principals are currently debarred or

suspended from bidding on public contracts by any governmental entity, and that the

proposer is not acting as an agent for any debarred or suspended entity.

3A.13 Insurance requirements (minimums; subject to Town confirmation)

Prior to commencement of work, the successful contractor shall furnish certificates of

insurance evidencing coverage at least as follows (or such other levels as the Town

requires):

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1. Commercial General Liability: $1,000,000 combined single limit per occurrence;

$2,000,000 aggregate.

2. Automobile Liability: $1,000,000 combined single limit (owned, hired, and non-

owned).

3. Workers’ Compensation: statutory Connecticut requirements.

4. Employer’s Liability: $500,000 per accident; $500,000 disease each employee;

$1,000,000 disease policy limit.

5. Umbrella/Excess Liability: $1,000,000 each occurrence; $1,000,000 aggregate.

Additional provisions:

• The Town of Middlefield, its officers, agents, officials, employees, boards, and

commissions shall be named as additional insureds on general and automobile

liability policies, except Workers’ Compensation.

• Contractor’s insurance shall be primary and non-contributory with any Town

insurance.

• Policies shall provide for 60 days written notice prior to cancellation, non-renewal,

or substantial change.

• If any policy is written on a claims-made basis, it shall be maintained and renewed

for at least two (2) years after completion of services or replaced with equivalent tail

coverage.

• Insurers shall have an A.M. Best rating of at least “A” or otherwise be acceptable to

the Town.

3A.14 Indemnification / hold harmless

To the extent permitted by law, the contractor shall indemnify and hold harmless the Town

of Middlefield and its officers, agents, and employees from and against claims, damages,

losses, and expenses (including reasonable attorney’s fees) arising out of or resulting from

the contractor’s performance of the work, except to the extent caused by the Town’s

negligence.

3A.15 Termination

The Town may terminate the contract:

1. For cause upon contractor non-performance, unsafe performance, or violation of

contract terms.

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Commodity Codes

• NAICS 561730Landscaping Services

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