Project Information

Bid Title

Dental Clinic Services at DBH locations NBH, HBH, and NOBH FY27

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Jun 9, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000039951

Original Source

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Bid Documents

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Project Description

Solicitation ID:	SRC0000039951
Solicitation Name:	Dental Clinic Services at DBH locations NBH, HBH, and NOBH FY27
Original Begin Date:	6/9/2026 12:00:00 AM
Begin Date:	6/9/2026 12:00:00 AM
End Date:	6/25/2026 2:00:00 PM
Inquiry End Date:	6/23/2026 2:00:00 PM
Commodity:	Dentist services
MBE Set Aside:	MBE Set Aside
Agency:	DMH621049 NOR Bus Off - HCM ONLY NCBH
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000039951
Solicitation Name Dental Clinic Services at DBH locations NBH, HBH, and NOBH FY27	RFx Type Request For Proposal (RFP) (Double Envelope)
Lot # 1	Solicitation Status Open for Bidding
Round # 1	MBE Set Aside
Begin Date 6/9/2026 12:00:00 AM (ET)	Amendment?
End Date 6/25/2026 2:00:00 PM (ET)	Inquiry End Date 6/23/2026 2:00:00 PM
Summary MISSION & GUIDING PRINCIPLES The mission of the Ohio Department of Behavioral Health (DBH) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. DBH strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens. PURPOSE DBH is seeking proposals from qualified contractors to provide on-site dental services at our Northwest Ohio Behavioral Healthcare, Northcoast Behavioral Healthcare and Heartland Behavioral Healthcare facilities. BACKGROUND All services will be provided on the hospital(s) grounds for our mentally ill patients . SCOPE OF WORK AND DELIVERABLES Northwest Ohio Behavioral Healthcare (NOBH) is located at: 930 South Detroit Ave, Toledo, Ohio 43614 Heartland Behavioral Healthcare (HBH) is located at: 3000 Erie Street South Massillon, Ohio 44646 Northcoast Behavioral Healthcare (NBH) is located at: 1756 Sagamore Road Northfield, Ohio 44019 The vendor shall provide all necessary dental equipment, instruments, and dental supplies for each visit. The vendor will certify and provide documentation that all appropriate staff is duly licensed dentists or dental hygienists through the Ohio State Dental Board and remain as such during the duration of this contract. The vendor will also provide sterilization reports for all equipment as required by the Joint Commission on a quarterly basis. Each location will provide the contractor with adequate, cleared and sanitary space to set up dental equipment in order to provide treatment. Adequate space shall include access to water and electricity. The NOBH Clinical Nurse Manager will monitor the clinical performance of the quality of dental services provided on a quarterly basis and collaborate with the Chief Clinical Officer. The HBH Chief Nursing Officer will monitor the clinical performance of the quality of dental services provided every 2 months and collaborate with the Chief Nursing Officer. The Northcoast QA/PI department will monitor the clinical performance of the quality of dental services provided on a quarterly basis and collaborate with the Office of the Chief Clinical Officer. The vendor will be responsible for continuously monitoring the quality of services and outcomes of services provided. Such as findings will be reported and communicated to the facility contact person on a regularly established basis. All medical equipment will meet the requirements for all Joint Commission and CMS Hospital Accreditation Standards. All radiology equipment, operators and facilities will meet the standards and licensure as prescribed by the Ohio Department of Health. A licensed biomedical equipment technician or testing firm will inspect, test, and attach appropriate labeling to all medical equipment before it is placed in our service at Northcoast Behavioral Healthcare grounds and thereafter on a semi-annual basis each calendar year. All reusable dental instruments brought into each location will have accompanying sterilization cycle and spore testing documentation showing successful sterilization. Dental Services shall include: •Routine examinations •X- Rays •Prophylaxis (cleaning) •Amalgam and composite restorations (filings) •Simple extractions •Complete and partial dentures, including necessary repairs and relining •Other necessary services within the scope of the staff dentist* *Based upon the acute and immediate nature of the dental needs and the physical and mental condition of the patient. ** Solicitation can be awarded as a multiple award contract, per location, if it is advantageous for the department. ***Awarded Contractor(s) will be required to enter notes into EPIC Electronic Health Record system MINIMUM QUALIFICATIONS OF CONTRACTOR The supplier will certify and provide documentation that all appropriate staff is duly licensed dentists or dental hygienists through the State of Ohio Dental Board and remain as such during the duration of the contract. Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.	Predecessor Contract
Process DBH's evaluation process of responses submitted to this request may consist of up to four distinct phases: 1. DBH's initial review of all proposals for timely submission; 2. An evaluation committee review of the proposals for defects and scoring; 3. DBH's request for more information (clarifications, interviews, presentations, and/or demonstrations); and, 4. Negotiations or best offer requests. At its sole discretion, DBH will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. DBH may add or remove sub-phases to phases 2 through 4 at any time if DBH believes doing so will improve the evaluation process. Technical Criterion Weight Rating (0-5) Weighted Score Valid Ohio Licensure Dentists are licensed by the Ohio State Dental Board 4 (3) References 4 Proof of Insurance (liability & workers compensation) 4 Knowledge and Experience Experience with working with patients whose primary diagnosis is severe and persistent mental illness 4 History of successfully managing state or federal contracts 3 Dental Services are performed on site Vendor can provide all necessary equipment and supplies to perform on-site dental services 4 Documentation is provided to show equipment testing records 4 Cost Effectiveness Contractor is providing pricing comparable to competitive market 3 Total ____/150
Ship To
Contracting Entity DMH621049 NOR Bus Off - HCM ONLY NCBH 1 Record(s)	0 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date RFP Confidential Documents (Approved) FY 27 Dental Services RFP.pdf FY 27 Dental Services RFP.pdf 1 Record(s)

Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)
• NAICS 621210Offices of Dentists

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