Project Information

Bid Title

Naval Base KingsBay Railroad Crossing Replacement

Issuing Agency

Camden County, GA

Location

Georgia

Published Date

May 7, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-4200-07

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-4200-07
Bid Title:	Naval Base KingsBay Railroad Crossing Replacement
Category:	Public Works
Status:	Open

Description: Camden County Board of Commissioners is currently seeking proposals to furnish all labor, equipment, and materials for the Railroad Crossing Replacement Naval Base Kingsbay. Sealed proposals must be received at the office of the Purchasing Officer, P.O. Box 99, 200 East 4 th Street, Woodbine, GA 31569 no later than2 p.m. on Thursday, June 4, 2026referencing Railroad Crossing Replacement Naval Base Kingsbay #P26-4200-07, at which time they will be opened and proposers name publicly read.  No proposal shall be withdrawn after the closing time for a period of one hundred and twenty (120) days. Digital proposal documents and plans will be available for download on the Camden County website Purchasing Page www.camdencountyga.gov after 8am on Thursday, May 7, 2026. Questions regarding this construction project may be directed in writing to the Purchasing Officer, Kelsey Kelley at For security reasons, you must enable JavaScript to view this E-mail address.. Camden County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, age, national origin, and handicap or veterans status.  The county reserves the right to reject all proposals that are non-responsive or not responsible. Publication Date/Time: 5/7/2026 8:00 AM Publication Information: Tribune and Georgian Closing Date/Time: 6/4/2026 2:00 PM Pre-bid Meeting: N/A Contact Person: Kelsey Kelley, Purchasing Officer bids@camdencountyga.gov Business Hours: 8AM-5PM Related Documents: Naval Base Kings Bay-Sam Houston- Railroad Crossing Replacement RFP

Attachment Preview

BOARD OF COUNTY COMMISSIONERS

PROJECT:

RAILROAD CROSSING REPLACEMENT

NAVAL BASE KINGSBAY

REQUEST FOR PROPOSAL # P26-4200-07

PROPOSAL DUE: June 4th, 2026 2:00PM

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RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CAMDEN COUNTY BOARD OF COMMISSIONERS

Naval Base Kings Bay Railroad Crossing Replacement – USS Samuel Houston

NOTICE TO PROPOSERS

The Camden County Board of Commissioners is seeking proposals to furnish all labor, equipment,

and materials for conducting railroad crossing replacement on the Naval Base Kings Bay.

SUBMISSION: One (1) original and two (2) copies of required proposal document must be submitted in a

sealed envelope marked “RAILROAD CROSSING PROJECT Naval Base Kings Bay- USS Samuel

Houston Proposal #P26-4200-07”, mailed or dropped off at the address below.

U.S. Postal Service:

Camden County Board of Commissioners

Attn: Purchasing Office

P.O. Box 99

Woodbine, GA 31569

FEDEX/UPS:

Camden County Board of Commissioners

Attn: Purchasing Office

200 E. 4th St.

Woodbine, GA 31569

The proposal opening will be conducted in person on June 4th, 2026 at 2:00PM, in the historic court room,

located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.

Proposals will be accepted at the above address and email address until the time and date specified above, and

immediately after will be publicly opened and contractor names only will be read aloud.

Proposals received after the required time or in any other location other than the Purchasing Office will not be

accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to

shipping carrier. Faxed submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County and will be a

matter of public record available for review after award.

Proposals may be withdrawn by written request only if the request is received prior to the time and date set for

the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of

withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a

period of Ninety (90) days after the time and date of opening of proposals.

QUESTIONS: regarding this project must be emailed to bids@camdencountyga.gov. All questions shall be

received by May 26th, 2026 and answered by May 28th, 2026.

BONDS: The successful proposer will be required to furnish a Performance Bond and Payment Bond, on or

before the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required.

Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted

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RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

to the Owner on or before the issuance of Notice to Proceed. The Owner reserves the right to reject any or all

bids, to waive informalities and to re-advertise, pursuant to federal and state law.

SCOPE OF WORK

Contractor will provide all labor, materials, equipment, supervision, and incidentals for the purpose of the

railroad crossing replacement on King’s Bay Naval Base located in St. Mary’s, GA. Scope of Work will

include the removal and replacement of two (2) 81’ precast concrete railroad crossings. Existing crossings are

Century precast and equal type to be furnished and installed utilizing the existing rails and newly supplied

materials listed below. All work to be done in accordance with the Georgia Department of Transportation

Standard Specifications Construction of Transportation Systems, Current Edition (2021), Supplemental

Specifications and Special Provisions for all bid line items to include. Weblink address indicated below.

http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf

Project Scope is as follows:

• Ten-foot (10’) asphalt approaches at each crossing will be removed by the County before contractor

begins work.

• Disassembly of joint bars on both sides of existing 115lb rails and remove from excavation site.

o Inspect rails for defects upon removal and plan to reuse 115lb. rails.

• Remove existing 115lb. precast concrete crossings, tie plates, spikes, bolts, anchors, and ballast.

o County will haul all spoils from jobsite to County landfill.

• Excavate track bed to a depth of 18” below bottom of the rail. Include approx. 40 tons of ABC crusher

run for each crossing to help sub ballast reach 95% compaction.

o Contractor to purchase ABC and County will haul material to site.

• Proof roll sub ballast and achieve approval prior to rebuilding track.

• Furnish and install all new 10’ cross ties for each 81’ crossing and extend two ties beyond edge of

crossing.

• Furnish and install good 115lb. relay 8-hole double should tie plates, new drive on 115 lb. anchors, new

prime spikes, new bolts, 6” railroad ballast and lock washers.

• Furnish and install approx. 50 tons of new clean railroad approved ballast for each railroad crossing.

o Contractor to purchase ballast and County will haul material to site.

• Construct the track using the existing rails and newly supplied materials listed above at the existing

alignment and existing top of rail elevation. Contractor to provide any additional staking required.

• Furnish and install 81’ of Omega Precast Concrete Crossing at each crossing or approved equivalent.

• County will install ten-foot (10’) concrete approaches at each crossing.

• All road closures and detours will be handled by the County.

o Road will be closed for the entire duration of the crossing replacement.

• Clean up work site when finished, including regrade, reseed, and fertilize any disturbed areas.

See Appendix A for Details & Drawings

Laydown areas for equipment and materials will be available for the contractor on the base.

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RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

* Background Checks will be required for any person accessing the base. There will be a process to

follow prior to beginning work and some of the work will require to enter the base and go through

security gates each day.

**Coordination with Camden County Public Works Director and Base Security is going to be critical,

especially work performed around the security gates.

***Work Schedules may be flexible to include night or weekend work to work around traffic patterns.

SPECIFICATIONS

1. Work under this contract consists of furnishing all labor, material, tools, equipment and incidentals

necessary to perform the railroad crossing replacement on USS Samuel Houston Road. The contractor

shall provide and manage personnel who are to perform and complete the construction as specified herein

to ensure that work is done in a safe, effective, and timely manner.

2. Contract requirements: Contractors submitting bids shall certify in writing and submit with their bid that

they possess or will possess all necessary equipment and personnel to fulfill the terms of the contract and

be ready to begin upon award of authorized contract.

3. Personnel Requirements:

a. Supervisor – The contractor shall have a competent and experienced supervisor/foreman on duty

at all times when work is being performed under this contract.

b. Crew – The contractor shall at all times provide staff and staffing levels able to perform the work

in accordance with this contract.

c. Dress Code – The minim dress code for contractor personnel for this contract shall be a clean and

complete outfit, including pants, work boots, shirt and high visibility safety vest.

d. All personnel working on base will be required to have a background check through Naval Base

Kings Bay prior to work on the base.

4. Equipment:

a. The equipment used shall be of sufficient type, capacity, and quantity to safely and efficiently

perform the work specified in this contract. Equipment utilized by the contractor shall meet the

following requirements:

i. All equipment shall be equipped with all necessary lighting and flags to provide for a safe

operation.

ii. The equipment used by the contractor shall provide for a quality job at all times.

iii. Support vehicles, such as pickups and service trucks, shall be contractor equipped with a

minimum of one (1) revolving or strobe type light with amber lens.

5. Safety and Traffic Control Requirements:

a. Equipment or materials moved on or across the traveled way at other times shall be done in

a manner as not to unduly interfere with traffic.

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RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

b. The contractor shall, at all times, conduct his work so as to ensure the least possible

obstruction of traffic. The safety and convenience of the general public and the residents along

the roadway and the protection of persons and property shall be provided for by the contractor as

specified in the State of Georgia, Department of Transportation Standard Specifications Sections

104.05, 107.09 and 150. In the event of an emergency situation, the Contractor shall provide access

to emergency vehicles and/or emergency personnel through or around the construction area. Any

damaged by such an occurrence will be repaired by the Contractor at no additional cost to the

County.

c. All scheduled operations shall be performed during the hours of daylight (unless approved by the

County Public Works Director or its delegate).

d. The contractor shall not allow any debris to be thrown onto or remain on any road surface

or ditch by the equipment or contractor personnel.

e. Contractor equipment shall be parked in a safe location so as not to interfere with traffic.

f. The contractor shall suspend operations if weather conditions are such that operations cannot be

carried out in a safe and effective manner.

g. The contractor shall notify the Public Works Director, in writing, of any accident that involves the

contractor while fulfilling this contract.

h. In the event that any damage occurs during and is caused by the equipment used for the project,

the contractor will be required to repair or replace the damaged item with a like item at the

contractor’s expense.

6. Quality Acceptance:

a. For the purpose of inspection and control, the Public Works Director or his delegate will monitor

the contractor’s progress and performance as work is performed.

b. Restoration and clean-up work shall be performed daily. Operations shall be suspended if

the contractor fails to accomplish restoration and clean-up within an acceptable period of

time. Any existing or new debris shall be removed from gutters, sidewalks, yards, driveways, etc.

within the project limits. Failure to perform clean-up activities may result in suspension of the

work.

7. Guarantee of work

a. Except as otherwise specified, all work shall be guaranteed by the contractor against defects

resulting from the use of inferior materials, equipment or workmanship for one (1) year from the

date of final acceptance.

b.

INSURANCE REQUIREMENTS

The Contractor must agree to maintain Workers’ Compensation and liability insurance for a minimum of one

million dollars ($1,000,000) to protect the County from liability claims for damages because of bodily injury,

including death, and from liability for damages to property. The contractor will furnish a certificate of said

insurance to the Camden County Board of Commissioners before beginning the work or with submission of

proposal if listed as part of the required documents.

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RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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