Project Information

Bid Title

IFB 26039AD Electrical Equipment Troubleshooting and Repair Services (Only) Part I & II

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jun 16, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26039AD

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26039AD
Bid Title:	IFB 26039AD Electrical Equipment Troubleshooting and Repair Services (Only) Part I & II
Category:	Procurement
Status:	Open

Description: Electronic bids are due by June 23, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 5/28/2026 4:30 PM Closing Date/Time: 6/23/2026 11:00 AM Related Documents: IFB 26039AD Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II IFB 26039AD Electrical Equipment Troubleshooting and Repair Services (Only) Part II of II IFB 26039AD Electrical Equipment Troubleshooting and Repair Services (Only) Addendum 1

Attachment Preview

AD # 5/28 & 6/2

C I T Y O F D A Y T O N, O H I O

INVITATION FOR BID

IFB No. 26039AD

Purchasing Division

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II

For Further Information Contact:

Austin Dickison

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4035

Date May 28, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO

bids@daytonohio.gov NO LATER THAN: 11:00 A.M. local (Dayton OH) time on June 23, 2026

User Agency: Water

Your bid is requested for the following:

To establish a firm Price Agreement for Electrical Equipment Troubleshooting and Repair Services (Only) with pricing to remain firm for

the period July 1,2026 through June 30, 2027 with a possible option to renew, at the City of Dayton’s discretion, firm pricing for three (3)

additional 12-month periods from July 1, 2027 through June 30, 2030.

Voluntary Site Visit: Will be held at 12:00 P.M. local (Dayton, OH) time on June 9, 2026 beginning at the City of Dayton’s Division of

Water Supply and Treatment facilities located at 3210 Chuck Wagner Lane, Dayton, Ohio 45414. Please ring buzzer at Security Gate to

be invited into the facility.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete and

submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Order or contract can

be awarded with your company.

Questions: Please submit any and all questions in writing to Austin Dickison at Austin.Dickison@daytonohio.gov no later than 11:00 AM

on June 11, 2026. Answers will be posted by end of business on June 16, 2026.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been

made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this

I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand

names on our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the

judgment of proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to

quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council,

371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or

contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

I.F.B. No. 26039AD

Note: FOB Destination; all prices bid to the City shall include all fees of transportation

including inside delivery.

Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II

Both portions of the Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II bid must be

completed electronically. Send one original pdf signed bid and one excel spreadsheet electronic via e-mail to:

bids@daytonohio.gov

Please fill in Grey Shaded Areas Electronically using Part II. Part II shall be submitted in EXCEL.

➢ Price to remain firm for the period July 1, 2026 through June 30, 2027.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

July 1, 2027 through June 30, 2028) at the City’s sole discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justification of the requested increase

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

July 1, 2028 through June 30, 2029) at the City’s sole discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justification of the requested increase

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

July 1, 2029 through June 30, 2030) at the City’s sole discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justification of the requested increase

Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide

supporting documentation that includes name and contract number of the Cooperative Purchasing Program.

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty with your

company’s bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

Bidding Company____________________________________

regardless of F.O.B. designation.

Address :___________________________________________

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

___________________________________________________

City

State

Zip Code

Delivery will be made within ________ calendar

days after receipt of order.

__________________________________________________

Email address to send Purchase Order to:

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

By:_______________________________________________

wise stated

(Please Print or Type) Name and Title

Signature:__________________________________________

Phone No.__________________/FED.ID#________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

I.F.B. No. 26039AD

Note: FOB Destination; all prices bid to the City shall include all fees of transportation

including inside delivery.

DESCRIPTION

BID DOCUMENT

All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City’s email size

can only accept 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any

attachments total). Should the bid document be larger than this size your company will have to submit bid in

several email documents. Should the bid be submitted in multiple parts please designated in the “Subject”,

your bid response as multiple “Parts”, i.e. IFB No. 26039AD Part 1, IFB No. 26039AD Part 2, etc.

BID OPENING

Topic: CITY OF DAYTON BID OPENING – IFB 26039AD – Electrical Equipment Troubleshooting and Repair

Services (Only)

Time: June 23, 2026 11:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

Invite Link: https://us04web.zoom.us/j/71369816956?pwd=pb9T3IaqFV7YrrKduzpb60BW26FKDL.1

Meeting ID: 713 6981 6956

Passcode: zL5Qni

CITY OF DAYTON

Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II

(Per Specifications Attached)

The City understands that every bidder receiving this bid package may not be able to bid on every section or even every item within a

section. We ask that you bid on the items which you have available to you. The bid will be awarded to multiple bidders based on best

pricing for materials, meeting specifications.

Bidders shall respond to all information requests of this specification in the spaces provided. Failure to do so may be grounds for

rejection of bid. Bidders shall complete the City’s bid form as none other will be accepted; “See attached” to be designated

only for additional pricing or information that is not listed in bid below.

If the successful bidder(s) chooses to work other than “regular hours” without City approval, these hours will be paid at the regular rate.

WORK HOURS: If the bidder chooses to work other than “regular hours” without City approval, these hours will be paid at the regular

rate.

Standard work hours – Please define: ______________________________________

Non-Standard work hours – Please define: __________________________________

Week-end work hours – Please define: __________________________________

Holidays (as designated by Bidder) – Please define: __________________________

(Bidder to provide annual Holiday list with bid response)

EMERGENCY SERVICES – available for 24x7x365 service

YES [ ] NO [ ]

If yes, please provide a list of two (2) corporate officers or senior management

personnel for contact purposes for 24 hour 365 day per year emergency contact.

Contact Name: __________________________________________________

Title: ______________________________

Telephone Number: __________________ Fax Number: _______________

Email Address: ___________________________________________________

Contact Name: __________________________________________________

Title: ______________________________

Telephone Number: __________________ Fax Number: _______________

Email Address: ___________________________________________________

RESPONSE TIME

• Contractor and/or a technician from bidder’s company will respond back to City requestor’s telephone calls within

_______ hour(s), (minimum not to exceed 2 hours).

• On-site response time for all requested service shall be within _______hours after contractor receives service request

from the City, (Minimum not to exceed 8 hours).

• On-site response time for all EMERGENCY requests shall be within _______ hours after contractor receives a service

request from the City, (minimum not to exceed 2 hours).

CITY OF DAYTON

ELECTRICAL EQUIPMENT TROUBLESHOOTING AND REPAIR SERVICES (ONLY) PART I OF II

IFB NO. 26039AD

March 2026

Name of Bidding Company:

REFERENCES FOR BIDDING COMPANY

List company names, addresses, and telephone numbers for at least three (3) references presently or previously served by your

Company for IFB No. 26039AD. Do not use the City of Dayton as a reference.

Company Name:

Address:

Contact Person:

Telephone Number:

Email Address:

Fax Number:

Company Name:

Address:

Contact Person:

Telephone Number:

Email Address:

Fax Number:

Company Name:

Address:

Contact Person:

Telephone Number:

Email Address:

Fax Number:

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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