Project Information

Bid Title

2026-0293-CLK IFB Mobile Voting Unit

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

Apr 13, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

ifb	2026-0293-CLK IFB Mobile Voting Unit 2026-0293-CLK IFB Mobile Voting Unit.pdf

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SANTA FE COUNTY

CLERK’S OFFICE

INVITATION FOR BIDS

IFB NO. 2026-0293-CLK/BM

MOBILE VOTING UNIT

APRIL 2026

IFB No. 2026-0293-CLK/BM

Table of Contents

BIDDING DOCUMENTS

Advertisement ..........................................................................................................................3

Bid Instructions .........................................................................................................................4

General Term and Conditions...................................................................................................6

Supplemental Terms and Conditions ......................................................................................13

Contract Objectives.................................................................................................................15

Bid Form .................................................................................................................................17

Bid Sheet .................................................................................................................................18

APPENDIX A (Acknowledgement of Receipt Form)...........................................................20

APPENDIX B (Campaign Contribution Disclosure Form)...................................................21

APPENDIX C (Resident Veterans Preference Certification) ................................................24

APPENDIX D (Sample Price Agreement) ............................................................................25

2

IFB No. 2026-0293-CLK/BM

ADVERTISEMENT

MOBILE VOTING UNIT

IFB No. 2026-0293-CLK/BM

The Santa Fe County Clerk’s Office is requesting bids for the purpose of procuring a mobile voting

unit. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe County

reserves the right to reject any and all bids in part or in whole. A completed bid package shall be

submitted in a sealed container indicating the bid title and number along with the bidding firm’s

name and address clearly marked on the outside of the container.

A Pre-Bid Conference will be held at 10:00 AM (MST), Monday, April 20, 2026 online via

Microsoft Teams using the link provided below, meeting ID: 295 078 526 278 27, passcode:

Er3NK9Yd or by calling (773) 352-2011, phone conference ID: 368 706 338# Attendance at

the Pre-Bid Conference is NOT MANDATORY.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

All bids must be received by 2:00 PM (MST), Monday, May 4, 2026 at the Santa Fe County,

Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. The Bid Opening will

be held in person and via Microsoft Teams by using the meeting ID: 264 417 887 911 655,

passcode: cm67XZ9A or by calling (773) 352-2011 phone conference ID: 833 210 391#. By

submitting a bid for the requested materials and/or services each firm is certifying that their bid is

in compliance with the regulations and requirements stated within this IFB.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and

mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or

gender identity.

Information for Invitation for Bid documents will be available by visiting the Santa Fe County

website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations

or by contacting Brandon Martinez, Santa Fe County Purchasing or by telephone at (505) 995-9551

or email at bimartinez@santafecountynm.gov.

BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE

CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County Clerk’s Office

Advertised April 12th and 13th, 2026

3

IFB No. 2026-0293-CLK/BM

BID INSTRUCTIONS

1. All bids will be submitted on the Santa Fe County “Invitation For Bids” forms provided

herein.

2. All bids must be received no later than 2:00 PM on Monday, May 4, 2026 at the Santa Fe

County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501.

Mailing Address:

Hand Delivery or by Courier:

Santa Fe County Purchasing Division

Attn: Brandon Martinez

PO Box 276

Santa Fe, NM 87504-0276

Santa Fe County Purchasing Division

Attn: Brandon Martinez

102 Grant Avenue, 1st Floor

Santa Fe, NM 87501

The Bid Opening will also be held via Microsoft Teams by using the meeting ID: 264 417

887 911 655, passcode: cm67XZ9A or by calling (773) 352-2011 phone conference ID:

833 210 391#, in case you are unable to join in-person.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person

representing the firm may be in the conference room. If you plan on attending in-person

please email Brandon Martinez, Procurement Specialist Senior, at

bimartinez@santafecountynm.gov.

3. Bids must be submitted in a sealed envelope or container and be clearly marked with the

words: Sealed Bid Enclosed, IFB No. 2026-0293-CLK/BM. Bids that are not submitted in

a sealed envelope or container will not be accepted.

4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County

Purchasing Division will be the official time of receipt of the bid.

5. All bids will remain sealed until the date and time specified in the “Advertisement” on Page

3 of this bid package.

6. To preclude possible errors and/or misinterpretations, bid prices will be affixed in ink legibly

written or typed. In case of discrepancy, amounts stated in words will be governed.

7. Acknowledgement of Receipt Form

Interested bidders should hand deliver or return by e-mail, by registered or certified mail the

"Acknowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to

have their organization placed on the procurement distribution list. The form should be legibly

completed and signed by an authorized representative of the organization, dated and returned

by close of business on Monday, April 20, 2026.

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IFB No. 2026-0293-CLK/BM

The procurement distribution list will be used for the distribution of written responses to

questions and any IFB amendments.

8. Campaign Contribution Disclosure Form

Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form,

“Appendix B”.

9. Double-sided documents

All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County

Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A.

Waste Reduction and Reuse… “all documents are to be double-sided, including those that are

generated by outside entities using County funds and by consultants and contractors doing

business with the County”.

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