Project Information

Bid Title

RFP for On- Call Plumbing Maintenance Service

Issuing Agency

City of Alameda

Location

California

Published Date

Sep 25, 2025

Closing Date

Oct 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Proposal: 5-Year On-Call Plumbing Maintenance

The City of Alameda invites proposals for the 5-year On - Call Plumbing Maintenance

The City of Alameda is a charter city with a population of over 75,000 people, located in the San Francisco Bay Area. The City is mature and almost completely built out. Most of the maintenance and capital improvement program (CIP) consists of reconstruction of buildings, streets, parks, sewer, storm drainage, and shoreline improvements. The City has limited internal resources for Plumbing maintenance requests. The City of Alameda Public Works Department maintains approximately 76 City Owned Facilities, including City Hall and City Hall West, Alameda Free Library buildings, Recreation and Parks Buildings, Police and Fire. The Public Works Department, Facilities Management team is seeking a bidder to provide on-call Plumbing maintenance services, including but not limited to the following in support of the daily operations and safety of these buildings.

The scope of work includes, but is not limited to, the following: Routine and On-Call Services: Respond to requests for service on an on-call basis, including emergency and non-emergency repairs. Troubleshoot, diagnose, and repair leaks, clogs, blockages, and water pressure issues. Repair, replace, or install plumbing fixtures such as sinks, faucets, toilets, urinals, showers, drinking fountains, and hose bibs. Maintain and repair domestic hot water systems, including storage tanks, instantaneous heaters, and recirculation lines. Inspect and repair sanitary sewer lines, drains, cleanouts, and storm drainage piping. Service and maintain natural gas piping, valves, and connections to equipment (exclusive of HVAC unit service). Support code compliance upgrades and water efficiency improvements. Preventive Maintenance: Conduct scheduled preventive maintenance of water, sewer, and gas piping systems as requested. Test and certify backflow prevention assemblies in accordance with local and state requirements. Flush and service domestic hot water tanks and recirculation systems. Document and report deficiencies, safety concerns, or code violations. Emergency Response: Provide 24/7 emergency response capability. Respond within two (2) hours of notification for emergency calls affecting health, safety, or facility operations. Provide temporary solutions where immediate permanent repairs are not feasible. Safe-Off and Temporary Support Services: Assist City departments and contractors with safe-off or isolation of plumbing systems (e.g., domestic water, sewer, or gas) to allow for construction, renovation, or maintenance projects. Provide temporary bypass piping, connections, or adjustments in support of City-sponsored events, community programs, or special projects. Coordinate reactivation and system verification once safe-off work is complete. Ensure all lockout/tagout and safety procedures are followed in accordance with OSHA and industry standards. Additional Services: Install new plumbing piping, fixtures, and equipment as directed. Perform minor improvements and modifications to accommodate City operations. Coordinate with water, sewer, and gas utility providers when required. Ensure safe work practices and documentation of all activities.

The Proposal shall be submitted in electronic format (PDF) to the City of Alameda’s Public Works general mailbox at pw@alamedaca.gov by 2 p.m. on October 21, 2025.  It is the Proposer’s responsibility to clearly identify the RFP name in the email subject line “RFP for 5 Year On-Call Plumbing Maintenance”. It is also the Proposer’s responsibility to acknowledge and respond to the automated response message from the City of Alameda so that the email is released from the City’s spam account. The City shall not be held liable for negligence on the Proposer’s part to confirm acknowledgment or failure to respond to the automated message. The time and date on the email, as received in the City’s general mailbox, will serve as the official received date and time stamp. Please allow sufficient time to submit and acknowledge the submittal of your proposal. RFP’s with a time stamp after 2 p.m. will not be accepted. Any Proposal received prior to 2 p.m. on October 21, 2025 may be modified by written addendum or withdrawn by written request from the Proposer to the City up to the official time when all proposals are due.  Section VI contains a complete list of proposal requirements. Proposers are solely responsible for determining if any addenda have been issued. Addenda will be published on this same website. Please direct any Project questions to Chandni Patel, Facilities Project Manager at cpatel@alamedaca.gov . Questions must be submitted by written email and received by 2 p.m. on October 06, 2025.

DOWNLOAD THE COMPLETE RFP HERE: On-Call 5-Year Plumbing Maintenance Services (PDF, 600KB)

PROPOSAL FORMAT

Proposers shall submit ONE email containing two Portable Document Files (PDF) File 1 - Project Pricing File 2 - Remaining Proposal Documents Submit Proposals to: pw@alamedaca.gov Subject line of email: "RFP for 5 Year On-Call Plumbing Maintenance" Proposal emails must be received by 2:00 PM on Tuesday, October 21, 2025. Late proposals will not be considered.

Due Dates

Bid Questions:

October 6, 2025, by 2pm
Proposals:

October 21, 2025, by 2pm

Location

Electronic Submit Only @
pw@alamedaca.gov

Contact Information

Chandni Patel
cpatel@alamedaca.gov

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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