Project Information

Bid Title

Professional Services for Aquatic & Rec. Center, Master Plan, Design, Engineering, & Project Coordin

Issuing Agency

City of Bristol

Location

Tennessee

Published Date

Nov 26, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-004

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFQ 26-004
Bid Title:	Professional Services for Aquatic & Rec. Center, Master Plan, Design, Engineering, & Project Coordin
Category:	Bid Postings
Status:	Open

Description: Request For Qualifications 26-004 Statement of Qualifications (SOQ) will be received by the Purchasing Department of the City of Bristol, Tennessee; 801 Anderson Street, Room 203, Bristol, TN 37620 until December 30,2025 at 4:00 p.m. EST, for the following: PROFESSIONAL SERVICES FOR AQUATIC AND RECREATION CENTER, MASTER PLAN, DESIGN, ENGINEERING, AND PROJECT COORDINATION THROUGH CONSTRUCTION SOQ specifications are available on the Internet at www.bristoltn.gov .  If you have questions on specifications, contact Mike Mains at 423-764-4002.  For Submittal Instructions, please contact Purchasing at For security reasons, you must enable JavaScript to view this E-mail address. .   The City reserves the right to reject any or all SOQs, to waive technicalities or informalities and to accept any SOQ deemed to be in the best interest of the City. Publication Date/Time: 11/26/2025 4:15 PM Publication Information: Kingsport Times, BIDNET Closing Date/Time: 12/30/2025 4:00 PM Related Documents: RFQ 26-004 - Professional Services For Aquatic and Rec Center Master Plan...

Attachment Preview

REQUEST FOR QUALIFICATIONS

PROFESSIONAL SERVICES FOR AQUATIC AND RECREATION CENTER, MASTER PLAN,

DESIGN, ENGINEERING, AND PROJECT COORDINATION THROUGH CONSTRUCTION

RFQ – 26-004

Submission Due Date / Time

December 30, 2025, at 4:00PM. EST

City of Bristol, Tennessee

Department of Administration

Purchasing Division

801 Anderson Street, Room 203, Bristol, Tennessee 37620

purchasing@bristoltn.org

Introduction

The purpose of this Request for Qualifications (RFQ) is to select a qualified design team to lead the design

development, through construction of an indoor and outdoor aquatic facility and recreation center (the

“Project”). The City of Bristol, Tennessee (the “City”) is seeking the services of a consulting team to

provide qualified architecture, engineering, landscape architecture, planning, and/or similar, related

expertise to lead the design and oversee Project development of the aquatic and recreation center. The team

should include construction-related subject matter experts.

The City seeks firms experienced in high-level professional services, including mapping; the design

of outdoor and indoor aquatic facilities and public recreation centers; development of

implementation timelines and project cost estimates; document preparation; and construction

administration. A key consideration in the selection of the consultant is past experience with similar

projects and facilities.

Design services will include conceptual design, design development, and construction

documentation as well as construction administration, utilizing internal staff resources as needed.

Inherent to the design process will be input from staff and key stakeholders. The City is using this

RFQ as the mechanism for soliciting Qualification Packages from interested consultants.

All work shall be completed in accordance with applicable City of Bristol Tennessee standards and within

the agreed upon timeline, with plan delivery expected 12-14 months from commencement of project.

Community Description

With a population of 27,147, Bristol, Tennessee, is a vibrant and close-knit community known for its rich

cultural heritage and deep-rooted passion for outdoor recreation. Nestled in the picturesque Appalachian

Mountains, residents of Bristol take great pride in their scenic surroundings and actively participate in

initiatives that promote a healthy and active lifestyle. The community has shown enthusiastic support for

the development of a new aquatic and recreation center, recognizing it as a valuable addition that will

provide a safe and engaging space for our citizens. Local businesses, schools, civic organizations, and our

city government have rallied behind the project, highlighting Bristol’s commitment to the recreational

needs of all. The proposed center represents more than just a recreational facility; it symbolizes the town’s

dedication to enhancing community well-being of its citizens.

Project Background and Purpose

The City of Bristol currently lacks a public pool and a comprehensive community recreation facility. This

proposed project aims to address these needs by developing a year-round destination that enhances quality

of life, supports wellness, and promotes community engagement. The project should incorporate aquatic

and indoor recreational facility expertise, ensuring a thorough understanding of annual operations and

maintenance costs. These considerations should be fully integrated into the design process and carried

forward when the project is presented for approval.

The City envisions a modern, efficient, and inclusive facility that reflects Bristol’s ongoing commitment

to recreation, health, and community development. The Department of Parks and Recreation is the lead

division for the City of Bristol on this project.

2

Project Description and Facility Components

The selected firm will provide planning, design, engineering, and construction administration services for

the project. The anticipated scope includes, but is not limited to, the following:

• Indoor Aquatic Center: Leisure pools, splash/play features, locker rooms, and spectator seating.

• Outdoor Aquatic Center: Recreational pool, slides, splash pad, and support facilities.

• Recreation Center: Two full-size gymnasiums, a large multi-purpose/meeting room, fitness

spaces, restrooms, and an indoor walking track.

• Site and Infrastructure Development: Parking areas, pedestrian access, landscaping, utilities, and

stormwater management.

• Master Planning: Development of a comprehensive site master plan to guide current and future

phases.

• Conceptual and Design Development: Preliminary design concepts, cost estimates, design

development, and construction documentation.

• Construction Administration: Bidding support, contractor coordination, and on-site construction

observation.

Additional Project Description

The facility will be located in Bristol, Tennessee at a location that will be disclosed to the consultant. The

focus should be placed on developing a comprehensive facility designed to meet the following

community goals:

A. Relaxation and leisure for families and individuals of all ages

B. Exercise and fitness opportunities for the Bristol community

C. Social interaction and engagement among citizens

D. Play and entertainment for children, young adults, and active older adults

Scope of Services

The following section summarizes the major tasks and sub-tasks to be completed during the study. Please

note that all PDFs generated as a component of the deliverables of this scope of services are to be Section

508 compliant and accessible.

Task 1. Project Management Plan

The consultant will develop a Project Management Plan (PMP). A draft PMP will be delivered to the

Bristol Parks and Recreation Department one week before the Project kick‐off meeting, and the final plan

will be submitted two weeks after the kick‐off meeting. The PMP serves as a single convenient reference

document for matters governing the administration and conduct of the plan from start to finish. It is

intended as a useful resource for staff, the steering committee, and consultant staff. The plan is a living

document and may be subject to revision as the plan proceeds. The plan is to include the following:

• Communication protocols including:

o Conference calls/web meetings with the appropriate information.

o Monthly progress calls.

o In‐person or virtual meetings, as directed by the City, that will include the kick‐off meeting,

stakeholder meetings, and others as requested by the City.

o E‐mail communication protocols.

• Key project contact information for the project manager and key project team members.

• A quality management plan that outlines a quality assurance and quality control plan.

• Detailed work plan and deliverables.

• Project schedule.

• Invoicing protocols; and

3

• Project closeout and implementation plan.

Deliverable(s):

1. Project Management Plan

2. Project Schedule

Task 2. Project Design

It is the intent of the City of Bristol that the selected design company provide all design services,

including all materials, labor, and equipment, as required to design and model the aquatic and

recreation center, as well as site amenities. The final design should accommodate all users of a public

aquatic and recreation center. It should encourage recreational play, including daily programming

aquatic recreational needs for all ages and a variety of ability levels. The minimum scope of work is

outlined below:

1. Coordinate pre-design conference with City staff and entire consultant team to address

project coordination, verify information, and establish goals, objectives, and schedule.

2. Conduct site visits, as needed, to collect pertinent first-hand knowledge of the site in

order to address the condition, context, and adjacent land uses to assist in site analysis.

3. Prepare a design program narrative for the aquatic and recreation center facility

describing the major functional elements, site development requirements, code, and policy

considerations.

4. Prepare a project schedule delineating each phase of design including major milestones.

5. Lead up to two (2) workshop meetings with the attendees to be determined. Meetings

may include City staff, stakeholders, and/or City Council members with the goals of gathering

input and presenting initial designs in order to inform the final design of the proposed facility.

6. Design plan for the facility. Include contextual information for the site (location map, site

photos, etc.)

7. Outline the exact build program to identify additional soil and site testing needs to ensure

design can be constructed. If necessary, the Department of Public Works will contract with a local

firm to conduct soil samples based on this Design Team’s direction.

8. Provide final design for City approval prior to commencement of Construction

Documentation.

9. Prepare for and attend pre-development meeting(s) (“pre-submittal” or other) with other

City departments for review of project-related compliance with City Ordinances, permitting and

inspections, and other regulatory items for inclusion in the construction documents and

specifications.

10. Provide Construction Documentation services, obtain necessary permits for construction,

including plans, specifications, and details.

11. Provide Construction Administration services including support for questions during

bidding, periodic site inspections during construction, review of requests for information and pay

applications, and final walk-through and punch-list development.

4

Statement of Qualifications (SOQ) Format, Content and Scoring.

The SOQ shall contain the sections listed below, separated by dividers, and shall respond fully to all

requirements of the RFQ. SOQs are limited to 28 single-sided (8-1/2” x 11”) pages, not including a cover

page or dividers, 12-point font. Submittals which do not address each item listed below will be considered

incomplete and will be deemed non-responsive by the Review Committee.

1. LETTER OF INTEREST: Provide a letter of interest signed by an authorized consultant

representative, including contact information. (1-page maximum). (Pass/Fail – no points assigned.)

2. STAFF QUALIFICATIONS: The SOQ must include a project team member organizational chart

and a listing and biography of key individuals proposed to be assigned to the project, with emphasis

on a designated Project Manager. The Project Manager should be the individual conducting the

day-to-day activities on this Project. The Project Manager is not the principal-in-charge unless the

principal is performing the work.

Each individual’s proposed position/responsibility shall be indicated. Special emphasis shall be

provided to the individual’s background, qualifications, certifications, experience on related and/or

similar projects, and the location where their work will be performed. Professional licenses,

including discipline and state of licensure, shall be designated for each individual. All known

professional design sub-consultants needed to complete the Project (individual or firm) must be

identified in the Staff Qualifications. (6 pages maximum)

SOQs may receive up to 20 points for this section. Points will be awarded based on the relevant

experience and qualifications of named staff members, adherence to the requested instructions, the

depth of staff available, staff members’ tenure with the firm, and the availability of key staff

throughout the Project.

3. PROJECT UNDERSTANDING: The SOQ must demonstrate the Consultant’s understanding of

the community’s current and future challenges and the City’s goals for the new aquatic and

recreation center. Responses should explain the Consultant’s approach to completing the Scope of

Services, identify potential challenges or risks and how they would be addressed, and note any

assumptions, suggested improvements, or additional resources needed to complete the project.

SOQs may receive up to 30 points for this section. Points will be awarded based on the Consultant’s

demonstrated understanding of the community’s challenges.

4. RELATED PROJECT EXPERIENCE: The SOQ must include detailed profiles of similar

projects that the Consultant and proposed team members have completed in the last five years,

including project name, date, description, and location. For each project, indicate which proposed

team members worked on the project and describe the role/work they performed and their levels of

involvement. Clearly explain why past project profiles are relevant and comparable to the Project.

Describe innovative approaches on past projects that may be applicable to the Project. (6-pages

maximum).

SOQs may receive up to 30 points for this section. Points will be awarded on the basis of successful

completion of similar projects.

5. MANAGEMENT APPROACH/ IMPLEMENTATION PLAN/SCHEDULE: The SOQ must

include a Project-specific discussion regarding the Consultant’s management approach, including

coordination and monitoring of project schedule, cost, scope, communications, quality, resources

and other management issues that the Consultant feels should be addressed. Emphasis should be

placed on how the Consultant’s management approach will promote the Project’s success. The

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.