Project Information

Bid Title

2026 Water Main Improvement Project

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Jan 20, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-002

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
26-002 2026 Water Main Improvement Project	January 20, 2026 9:10 AM	February 10, 2026 11:00 AM

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Response Submission Information

Project Name: 2026 Water Main Improvement Project

Bid Number: 26-002

Due Date: February 10, 2026

Time: 11:00 A.M., CST Time

Attention: James Tigue, Village Engineer

Department: Public Works Department

Submit Proposal to: Village of Glencoe, 675 Village Court, Glencoe, Illinois 60022

Request for Proposal Response

Company Name:

Mailing Address:

City:

State:

Zip:

Invitation for Bidders’ Proposals- Page 1

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Invitation for Bidders’ Proposals- Page 2

1. Invitation to Bid

Owner invites sealed Bidder's Proposals for the Work described in detail in the Contract and

generally described as the 2026 Water Main Improvement Project.

The Base Bid shall include water main installation and appurtenances on Grove Street, Milton

Avenue, and Bluff Street from Dundee Road to the intersection with Milton Avenue. Bid

Alternative No. 1 shall include water main installation and appurtenances on Bluff Street

south of Milton Avenue to Lincoln Avenue. Bid Alternative No. 2 shall include water service

transfers on Lincoln Avenue.

The Work shall be performed at the following Work Site: See site location map on plans.

2. Defined Terms

All terms capitalized in this Invitation for Bidder's Proposals and in the other documents included in

the Bid Package are defined in the documents included in the Bid Package and shall have such

defined meanings wherever used.

3. The Bid Package

The Bid Package consists of the following documents, all of which are by this reference made a part

of this Invitation for Bidder's Proposals as though fully set forth herein:

(1) Invitation for Bidder's Proposals;

(2) General Instructions to Bidders;

(3) Special Instructions to Bidders, if any;

(4) Addenda, if issued;

(5) Bidder's Proposal;

(6) Bidder's Sworn Acknowledgment;

(7) Bidder's Sworn Work History Statement;

(8) Form of Bid Bond;

(9) Other Information Submitted by Bidder, if requested;

(10) Notice of Award; and

(11) Contract, including all of its Special Conditions, Attachments and Appendices, if any.

4. Inspection and Examination

The bid package will be available on the Village website at

https://www.villageofglencoe.org/government/departments/finance/Purchasing/bids_and_rfps.php

Each prospective Bidder shall, before submitting its Bidder's Proposal, carefully examine the Bid

Package. Each prospective Bidder shall inspect in detail the Work Site and the surrounding area and

shall familiarize itself with all local conditions, including subsurface, underground and other

concealed conditions, affecting the Contract, the Work and the Work Site. The Bidder whose Bidder's

Proposal is accepted will be responsible for all errors in its Bidder's Proposal including those resulting

from its failure or neglect to make a thorough examination and investigation of the Bid Package and

the conditions of the Work Site and the surrounding area.

Invitation for Bidders’ Proposals- Page 3

5. Bid Opening

Owner will receive sealed Bidder's Proposals for the Work until 11:00 o'clock, a.m., local time,

February 10, 2026, at the Resident Services Counter, Public Works Department, 675 Village Court,

Glencoe, Illinois 60022, and shall be marked “Sealed Bid – 2026 Water Main Improvement

Project, 26-002” at which time, or as soon thereafter as possible, all Bidder's Proposals will be

publicly openedand read aloud. Bidders or their agents are invited to be present. All Bids must be

submitted physically in a sealed envelope. Any Bids submitted by email or other electronic means

will be rejected.

6. Bid Security, Bonds and Insurance

A. Bid Security. Each Bidder's Proposal shall be accompanied by a security deposit of at least

five percent (5%) of the base bid in the form of (1) a Cashier's Check or Certified Check

drawn on a solvent bank insured by the Federal Deposit Insurance Corporation and payable

without condition to Owner or (2) a Bid Bond in the form included in the Bid Package from

a surety company licensed to do business in the State of Illinois with a general rating of A-

and a financial size category of Class X or better in Best's Insurance Guide.

B. Performance and Payment Bonds. The successful Bidder will be required to furnish a

Performance Bond and a Labor and Material Payment Bond upon award of the Contract,

each in the penal sum of the full amount of the Contract Price, on forms provided by

Owner in the Bid Package, from a surety company meeting the requirements set forth

above. Each Bidder's Proposal must be accompanied by a letter from such a surety

company stating that it will execute Bonds, on forms provided by Owner in the Bid

Package, upon award of the Contract to Bidder.

C. Insurance. The successful Bidder will be required to furnish certificates and policies of

insurance as required by Section 4.2 of the Contract upon award of the Contract. Each

Bidder's Proposal must be accompanied by a letter from Bidder's insurance carrier or its

agent certifying that said insurer has read the requirements set forth in the Contract and

will issue the required certificates and policies of insurance upon award of the Contract to

Bidder.

7. Projected Schedule

Below is the projected schedule for the submission of Bidder’s Proposal and completion of the

Work. It is subject to adjustment by Addendum and the final Contract.

A. Tentative Date of Contract Award:

B. Tentative Commencement of Work:

C. Substantial Completion Date:

D. Final Project Completion Date:

February 19, 2026

April 13, 2026

July 17, 2026

August 14, 2026

DATED this 19th of January, 2026

VILLAGE OF GLENCOE

By: Philip A. Kiraly

Village Manager

Invitation for Bidders’ Proposals- Page 4

VILLAGE OF GLENCOE

CONTRACT FOR 2026 WATER MAIN IMPROVEMENT PROJECT

GENERAL INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Section

1. Interpretation of Documents Included in Bid Package

2. Calculation of Unit Price Proposals

3. Prevailing Wages

4. Taxes and Benefits

5. Permits and Licenses

6. Preparation of Bidder's Proposal

7. Signature Requirements

8. Bid Security

9. Submission of Bidder's Proposals

10. Withdrawal of Bidder's Proposals

11. Qualification of Bidders

12. Disqualification of Bidders

13. Award of Contract

14. Notice of Award Effective Date of Award

15. Closing of Contract

16. Failure to Close

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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