Project Information

Bid Title

D3POC0255 _Pender County Cut & Shove

Issuing Agency

Division of Highways

Location

North Carolina

Published Date

Apr 15, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

D3POC0255 _Pender County Cut & Shove

POC

D3POC0255 _Pender County Cut & Shove

• D3POC0255 _Pender County_PROPOSAL.pdf
  Doc. Type:
  Proposals
  Description: D3POC0255 _Pender County Cut & Shove POC
• D3POC0255_Pender County_ITB.pdf
  Doc. Type:
  Invitation to Bid
  Description: D3POC0255 _Pender County Cut & Shove D3POC0255 _Pender County Cut & Shove

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D3POC0255

Pender County

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

HIGHWAY DIVISION 3

ID/IQ PROPOSAL

DATE AND TIME OF BID OPENING: May 7, 2026 AT 2:00 PM

CONTRACT ID: D3POC0255

WBS ELEMENT NO.: ON-CALL

FEDERAL AID NO.: FEDERAL PROVISIONS

COUNTY:

Pender County

TIP NO.:

N/A

MILES:

N/A

ROUTE NO.:

VARIOUS

LOCATION:

VARIOUS ROUTES IN PENDER COUNTY

TYPE OF WORK: CUT & SHOVE CREW FOR REMOVAL OF STORM RELATED

DEBRIS FROM STATE MAINTAINED ROADWAYS ON CALL - ID/IQ

NOTICE:

ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF

GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF

NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING

BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE

BID IS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE

LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS

REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR

CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE

GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON

BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL

COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR

LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.

THIS IS A ROADWAY PROJECT.

BID BOND IS NOT REQUIRED .

NAME OF BIDDER

ADDRESS OF BIDDER

D3POC0255

Pender County

PROPOSAL FOR THE CONSTRUCTION OF

CONTRACT No. D3POC0255 IN PENDER COUNTY, NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as Contract No. D3POC0255; has

carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special

provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and

provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him

by the Department of Transportation in accordance with this proposal. Payment and performance bonds are not

required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and

other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary

to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and

Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the

Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained

herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete Contract No. D3POC0255 in Pender County, for the unit or lump

sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications

prepared by said Department, which proposal, plans, and specifications show the details covering this project, and

hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto,

under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item

or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

D3POC0255

Pender County

COVER SHEET

PROPOSAL SHEET

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

INTERESTED PARTIES LIST NOT REQUIRED: .................................................................. G-1

HAUL ROADS:.......................................................................................................................... G-1

BUILD AMERICA, BUY AMERICA (BABA): ....................................................................... G-1

CONTRACT TIME FOR ID/IQ:................................................................................................ G-5

NON-EXCLUSIVE CONTRACT:............................................................................................. G-6

WORK ORDER ASSIGNMENT (MULTIPLE AWARDS) FOR ID/IQ:................................. G-6

BONDING REQUIREMENTS FOR ID/IQ:.............................................................................. G-7

MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ: ........................................... G-7

RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ: .............................. G-8

DISPUTE RESOLUTION PROCESS FOR ID/IQ: ................................................................... G-8

NO MAJOR CONTRACT ITEMS:............................................................................................ G-9

NO SPECIALTY ITEMS: .......................................................................................................... G-9

FUEL PRICE ADJUSTMENT PAPER BID: ............................................................................ G-9

SCHEDULE OF ESTIMATED COMPLETION PROGRESS:............................................... G-11

DISADVANTAGED BUSINESS ENTERPRISE (DIVISIONS):........................................... G-11

MULTI-YEAR MAINTENANCE CONTRACTS (ID/IQ): .................................................... G-25

CERTIFICATION FOR FEDERAL-AID CONTRACTS: ...................................................... G-25

RESTRICTIONS ON ITS EQUIPMENT AND SERVICES:.................................................. G-26

USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-26

EQUIPMENT IDLING GUIDELINES:................................................................................... G-26

U.S. DEPARTMENT OF TRANSPORTATION HOTLINE: ................................................. G-27

NOTES TO CONTRACTOR: .................................................................................................. G-27

ROADWAY .................................................................................................................................R-1

STANDARD SPECIAL PROVISIONS

AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1

ERRATA..................................................................................................................................SSP-2

PLANT AND PEST QUARANTINES ...................................................................................SSP-5

TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-6

MINORITY AND FEMALE EMPLOYMENT REQUIREMENTS ....................................SSP-15

REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTR CONTRACTS .......SSP-17

ON-THE-JOB TRAINING ....................................................................................................SSP-32

MINIMUM WAGES .............................................................................................................SSP-35

UNIT PROJECT SPECIAL PROVISIONS

SIGNATURE SHEETS AND FORMS .................................................................................... S-1

BID/PAY ITEM SHEETS.........................................................................................................T-1

D3POC0255

Pender County

INSTRUCTIONS TO BIDDERS

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to

comply with any requirement may cause the bid to be considered irregular and may be grounds for

rejection of the bid.

TRADITIONAL PAPER BIDS:

1. Download the entire proposal from the Connect NCDOT website and return the entire proposal with your

bid.

2. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested Parties List

is required unless SP1 G02 Interested Parties List Not Required provision is included in the proposal.

3. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.

4. The Bidder shall submit a unit price for every item on the itemized proposal sheet. The unit prices for the

various contract items shall be written in figures. Unit prices shall be rounded off by the Bidder to contain

no more than FOUR decimal places.

5. An amount bid shall be entered on the itemized proposal sheet for every item. The amount bid for each item

shall be determined by multiplying each unit bid by the quantity for that item, and shall be written in figures

in the "Amount" column of the form.

6. The total amount bid shall be written in figures in the proper place on the bid form. The total amount bid

shall be determined by adding the amounts bid for each item.

7. Changes to any entry shall be made by marking through the entry in ink and making the correct entry

adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use correction

fluid, correction tape or similar product to make corrections.

8. The bid shall be properly executed on the included Execution of Bid – Non-collusion, Debarment and

Gift Ban Certification form. All bids shall show the following information:

a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or firm,

submitting bid.

Corporations that have a corporate seal shall include it on the bid, otherwise write your corporations

name in the seal location.

b. Name of individual or representative submitting bid and position or title held on behalf of the bidder.

c. Name, signature, and position or title of witness.

9. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

10. The Bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a

contract pursuant to an award.

11. THE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET ATTACHED SHALL BE PLACED

IN A SEALED ENVELOPE AND SHALL BE DELIVERED TO AND RECEIVED IN THE NCDOT

DIVISION OFFICE, LOCATED AT 5501 Barbados Blvd. Castle Hayne, NC 28429, BY 2:00 PM

ON, May 7, 2026.

12. The sealed bid must display the following statement on the front of the sealed envelope:

QUOTATION FOR – CONTRACT ID D3POC0255 – CUT & SHOVE CREW FOR REMOVAL

OF STORM RELATED DEBRIS FROM STATE MAINTAINED ROADWAYS ON CALL - ID/IQ

AT VARIOUS ROUTES IN PENDER COUNTY TO BE OPENED AT 2:00 PM ON, May 7, 2026.

As well as the following information:

a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or firm,

submitting bid.

b. Name of individual or representative submitting bid and position or title held on behalf of the bidder.

c. Address of corporation, partnership, Limited Liability Company, joint venture, individual or firm,

submitting bid.

d. SAP Vendor Number of corporation, partnership, Limited Liability Company, joint venture, individual

or firm, submitting bid.

D3POC0255

Pender County

e. Contractor License Number, if available, of corporation, partnership, Limited Liability Company, joint

venture, individual or firm, submitting bid.

13. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope

shall be addressed as follows:

N. C. DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS, DIVISION 3

ATTN: Jonathan W. Mitchell

5501 Barbados Blvd.

Castle Hayne, NC 28429

14. Questions should be emailed 7 calendar days prior to the bid opening to Jonathan W. Mitchell at

JWMITCHELL1@NCDOT.GOV. Contact with any other NCDOT personnel concerning this project is

strictly prohibited, unless otherwise noted, and may result in bids being considered non-responsive.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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