Project Information

Bid Title

26-015 Processed Gravel, Crushed Stone, Screened Loam, High Performance Cold Patch and Hot Patch Asphalt Mix

Issuing Agency

City of Pawtucket

Location

Rhode Island

Published Date

Mar 31, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

26-015 Processed Gravel, Crushed Stone, Screened Loam, High Performance Cold Patch and Hot Patch Asphalt Mix

Sealed proposals will be opened on April 23, 2026 at 4:00 PM at a scheduled Purchasing Board Meeting at 100 Freight Street, Pawtucket, RI

Attachment Preview

CITY OF PAWTUCKET

and

PAWTUCKET WATER SUPPLY BOARD

REQUEST FOR SEALED BIDS

BID No. 26-015

Processed Gravel, Crushed Stone, Screened Loam,

High Performance Cold Patch and Hot Patch

Asphalt Mix (FY 2026 – 2028)

Contents:

1.0 Bid/Solicitation Information

2.0 Instructions and Notifications to Bidders

3.0 Overview

4.0 Scope of Work

5.0 Insurance

6.0 Acknowledgement of Risk and Hold Harmless Agreement

7.0 Additional Insurance Requirements

8.0 Proposal Content and Organization

9.0 Evaluation Criteria

10.0 Miscellaneous

11.0 Bid Form and Specifications

Appendix A

Anti-Kickback Acknowledgement

Appendix B

City of Pawtucket Purchasing Rules and Regulations and Terms and

Conditions of Purchase

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1.0 - Bid/Solicitation Information

Schedule

Pre-Bid/Proposal Conference:  No  Yes

Requests for Further Information Prior to:

April 15, 2026

Requests for information or clarification must be made electronically to the attention of:

Russell Houde - Assistant Chief Engineer

E-mail: rhoude@pwsb.org

Please reference the Sealed Bid number on all correspondence. Answers to questions received, if any,

will be posted on the internet as an addendum to this bid solicitation.

Sealed Bid Submission Deadline:

April 23, 2026 at 12:00 PM

Late submittals will not be considered.

Sealed proposals will be opened on April 23, 2026 at 4:00 PM at a scheduled Purchasing Board Meeting

at 100 Freight Street, Pawtucket, RI

Sealed Bids must be mailed or hand-delivered in a sealed envelope marked with the Sealed Bid # and

Project Name to:

Pawtucket City Hall - Purchasing Office

137 Roosevelt Avenue

Pawtucket, RI 02860

Bonds/Surety Required

Surety Bond:  No  Yes

Bidder is required to provide a bid surety in the form of a bid bond or certified check payable to the City

of Pawtucket in an amount not less than ten percent (10%) of the bid price.

Fidelity Bond:  No  Yes

Performance Bond and Labor and Material Bond:  No  Yes

The successful bidder will be required to furnish all insurance documentation as outlined in the

specifications document.

Miscellaneous

The bid process and resulting contract are subject to the Rules and Regulations and General Terms and

Conditions of Purchase. Submission of a bid in response to this solicitation is acknowledgement and

acceptance of these Rules and Regulations and General Terms and Conditions of Purchase.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or reject any or all

bids, and to act in its best interest including, but not limited to, directly negotiating with any vendor who

submits a proposal in response to this Sealed Bid and to award a contract based upon the results of

those negotiations alone. Proposals found to be technically or substantially non-responsive at any point

in the evaluation process will be rejected and not considered further. The City of Pawtucket may, at its

sole option, elect to require presentations(s) by bidders clearly in consideration for award.

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2.0 - Instructions and Notifications to Bidders

• The words “City of Pawtucket” when used, shall also mean the Pawtucket Water Supply Board

acting through its Chairman.

• It is the vendor's responsibility to examine all specifications and conditions thoroughly, and comply

fully with specifications and all attached terms and conditions. Vendors must comply with all

Federal, State, and City laws, ordinances and regulations, and meet any and all registration

requirements where required for contractors as set forth by the State of Rhode Island. Failure to

make a complete submission as described herein may result in a rejection of the proposal.

• All costs associated with developing or submitting a proposal in response to this Request, or to

provide oral or written clarification of its content shall be borne by the bidder. The City of Pawtucket

assumes no responsibility for these costs.

• A submittal may be withdrawn by written request to the Purchasing Agent by the proposer prior to

the stated Sealed Bid deadline.

• Prior to the proposal deadline established for this Sealed Bid, changes may be made to a proposal

already received by the City if that vendor makes a request to the Purchasing Agent, in writing, to

do so. No changes to a proposal shall be made after the Sealed Bid deadline.

• Proposals are considered to be irrevocable for a period of not less than ninety (90) days following

the opening date, and may not be withdrawn, except with the express written permission of the

Purchasing Agent. Should any vendor object to this condition, the vendor must provide objection

through a question and/or complaint to the Purchasing Agent prior to the proposal deadline.

• All pricing submitted will be considered to be firm and fixed unless otherwise indicated herein.

• The vendor has full responsibility to ensure that the proposal arrives at the Purchasing Division

Office prior to the deadline set out herein. The City assumes no responsibility for delays caused

by the U.S. Postal Service or any other delivery service. Postmarking by the due date will not

substitute for actual receipt of response by the due date. Proposals arriving after the deadline may

be returned, unopened, to the vendor, or may simply be declared non-responsive and not subject

to evaluation, at the sole discretion of the Purchasing Agent. For the purposes of this

requirement, the official time and date shall be that of the time clock in the City of

Pawtucket’s Purchasing Office.

• It is intended that an award pursuant to this Sealed Bid will be made to a prime contractor, who

will assume responsibility for all aspects of the work. Joint venture and cooperative proposals will

not be considered, but subcontracts are permitted, provided that their use is clearly indicated in

the bidder's proposal, and the subcontractor(s) proposed to be used are identified in the proposal.

• Bidders are advised that all materials submitted to the City of Pawtucket for consideration in

response to this Sealed Bid shall be considered to be public records as defined in Title 38 Chapter

2 of the Rhode Island General Laws, without exception, and may be released for inspection

immediately upon request once an award has been made.

• Vendors are responsible for errors and omissions in their proposals. No such error or omission

shall diminish the vendor's obligations to the City.

• The City reserves the right to reject any or all proposals, or portions thereof, at any time, with no

penalty. The City also has the right to waive immaterial defects and minor irregularities in any

submitted proposal at its sole discretion. All material submitted in response to this Sealed Bid

shall become the property of the City of Pawtucket upon delivery to the Purchasing Agent.

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3.0 - Overview

The City of Pawtucket desires to seek sealed bids for the furnishing of construction materials for the

Pawtucket Water Supply Board (PWSB). This is a two year annual material contract that commences

on July 1, 2026.

4.0 - Scope of Work

This contract consists of the following five material classifications:

1 – Processed Gravel (Delivered – Minimum Delivery approximately Twenty-Three (23) Tons)

2 – Crushed Stone (Delivered – Minimum Delivery approximately Twenty-Three (23) Tons)

3 – Screened Loam (Pick-up by PWSB)

4 – High Performance Cold Patch (Pick-up by PWSB)

5 – Hot Patch Asphalt Mix (Pick-up by PWSB)

6 – “Winter Mix” Hot Patch Asphalt Mix (Pick-up by PWSB)

5.0 - Insurance

The vendor shall maintain and keep in force such comprehensive general liability insurance as shall

protect them from claims which may arise from operations under any contract entered into with the City

of Pawtucket and the PWSB, whether such operations be by themselves or by anyone directly or

indirectly employed by them.

The amounts of insurance shall be not less than $1,000,000.00 combined single limit for any one

occurrence covering both bodily injury and property damage, including accidental death.

The City of Pawtucket and the PWSB shall be named as additional insured on the vendor's General

Liability Policy.

The vendor shall maintain and keep in force such Workers' compensation insurance limits as required

by the statutes of the State of Rhode Island, and Employer's Liability with limits no less than $500,000.

6.0 - Acknowledgement of Risk & Hold Harmless Agreement

In addition to the indemnity provisions in the City of Pawtucket’s Terms and Conditions of Purchase and

to the fullest extent permitted by law, the selected vendor, its officers, agents, servants, employees,

parents, subsidiaries, partners, officers, directors, attorneys, insurers, and/or affiliates (Releasors) agree

to release, waive, discharge and covenant not to sue the City of Pawtucket and the PWSB, its officers,

agents, servants or employees (Releasees) from any and all liability, claims, cross-claims, rights in law

or in equity, agreements, promises demands, actions and causes of action whatsoever arising out of or

related to any loss, damage, expenses (including without limitation, all legal fees, expenses, interest and

penalties) or injury (including death), of any type, kind or nature whatsoever, whether based in contract,

tort, warranty, or other legal, statutory, or equitable theory of recovery, which relate to or arise out of the

Releasors use of or presence in and/or on City of Pawtucket property. The Releasors agree to defend,

indemnify and hold harmless the Releasees from (a) any and all claims, loss, liability, damages or costs

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Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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