Project Information

Bid Title

DA10--Vocera Communication System *Brand Name or Equal* Salt Lake City VA Health Care System

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Utah

Published Date

Dec 11, 2025

Closing Date

Dec 29, 2025

Government Level

Federal

Status

Closed

Ref. #

36C25926Q0131

Original Source

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Bid Documents

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Project Description

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DA10--Vocera Communication System *Brand Name or Equal* Salt Lake City VA Health Care System

Active

Contract Opportunity

Notice ID

36C25926Q0131

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

NETWORK CONTRACT OFFICE 19 (36C259)

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: Dec 11, 2025 10:37 am MST
• Original Response Date: Dec 29, 2025 12:00 pm MST
• Inactive Policy: Manual
• Original Inactive Date: Jan 13, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: DA10 - IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE
• NAICS Code:
  • 541519 - Other Computer Related Services
• Place of Performance:
  Salt Lake City VA Health Care System George E. Wahlen VA Medical Center Salt Lake City , UT 84148
  USA

Description

Sources Sought Notice

Sources Sought Notice

Page 5 of 5
Sources Sought Notice
*= Required Field
Sources Sought Notice

Page 1 of 5
This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.

If your company is interested, please read this notice entirely and submit the required information, as requested herein.

Wireless Telecommunication Devices
**Brand Name or Equal to the Vocera System**
Salt Lake City VA Medical Center, Colorado

BRIEF SCOPE OF WORK
(This is for information only)

IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting.

The Salt Lake City VA Health Care System (SLCVAHCS) is updating their telecommunication system due to having an aged patient call system. Their existing system is utilized for staff communication and notification throughout patient care operations. The station has identified the Vocera brand as potentially meeting their needs for a replacement communication system for their facility. This posting is to determine vendor interest and capability to provide either the Vocera brand or other existing brands that would be considered equal in capability.

The station partner anticipates this requirement will be structured as a base year plus four option years as appropriate for licensing, technical support, and/or software subscriptions, etc.

Salient Characteristics:

Software
License, approx..725 Users
Messaging, approx..725 users
Engage, Single Application with Nurse Call Integration
Software License, SIP Telephony, 6 Ports
Software License, Messaging Interface (VMI), 3 Application
Ports

Hardware
Badge, inc. 1 yr warranty
FIPS 140-2 Device License Ver
Series Battery, White
Charger, 8-Bay
Charger, Single-Bay
Double-Breakaway Lanyard, 25-Pack
Universal Clip, 25-Pack
Training Kit
Engage, Digi One SP Serial Converter

Software Maintenance & Support Services
Premier Support, Enterprise Lic, approx..700 Users
Premier Support, Messaging, approx..700 users
Engage, Premier Support, Single Application with Nurse Call
Integration
Engage, Premier Support, Instance
Engage, Premier Support, Virtual Appliance
Premier Support, SIP Telephony, 6 ports

Professional Services and Extended Warranty
Warranty, B3000 / B3000n Customer Care, 2-Year extension
Service, Workflow, Implementation and Training Services

The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor.

This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items.

The product will be delivered to the following location:

Salt Lake City VA Health Care System
George E. Wahlen VA Medical Center
500 Foothill Dr.,
Salt Lake City, UT 84148
IMPORTANT NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.

QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507.

Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 MST on December 29th, 2025, as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:

Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products*

Company s business size in relation to NAICS 541519 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business):

SAM UEI:

FSS/GSA contract # (if applicable):
**Indicate Open Market if items are not included on FSS/GSA/etc.**

Estimated lead time & implementation period:

Where is the hardware/equipment manufactured/Country of Origin (COO):

Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.

Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp

To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp

To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp

Attachments/Links

Contact Information

Contracting Office Address

• 6162 S WILLOW DR SUITE 300
• Greenwood Village , CO 80111
• USA

Primary Point of Contact

• Stephanie Cahill
• Stephanie.Cahill@va.gov
• Phone Number Email preferred

Secondary Point of Contact

History

• Dec 11, 2025 10:37 am MSTSources Sought (Original)

Commodity Codes

• FSC DAutomatic Data Processing and Telecommunication Services

• NAICS 541519Other Computer Related Services

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