Project Information

Bid Title

RFP for Contracted Architect for Irvington Architectural Review Board

Issuing Agency

Village of Irvington

Location

New York

Published Date

Dec 18, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-30

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-30
Bid Title:	RFP for Contracted Architect for Irvington Architectural Review Board
Category:	Professional Services
Status:	Open

Description: VILLAGE OF IRVINGTON REQUEST FOR PROPOSALS CONTRACTED ARCHITECT FOR IRVINGTON ARCHITECTURAL REVIEW BOARD CONTRACT #: 2025-30 NOTICE TO BIDDERS Request for Proposals for a contracted architect for the Irvington Architectural Review Board will be received by the Irvington Village Administrator’s office until 12PM on Monday, January 19, 2026.  Respondents shall submit proposals in accordance with the submittal guidelines in the RFP. The RFP document and all information relative thereto may be secured at the Irvington Village Clerk's Office or downloaded from www.irvingtonny.gov.  There is no cost for the Request for Proposal document.  The Village will not be responsible for full or partial sets of contract documents, including any addenda obtained from any other source. The Village of Irvington reserves the right to waive any informalities in the bids; or to reject any or all bids. No bidder may withdraw his bid within forty-five (45) days after the actual date of the opening thereof. All questions should be directed to Karen Buccheri, Assistant to the Village Administrator at (914) 591-4356 or by e-mail at For security reasons, you must enable JavaScript to view this E-mail address. Katie Bugna, Clerk/Treasurer Village of Irvington December 18, 2025 Publication Date/Time: 12/18/2025 3:00 PM Closing Date/Time: 1/19/2026 12:00 PM Related Documents: 2025-30 RFP for Contracted Architect for Irvington Architectural Review Board

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Village of Irvington

Request for Proposals No. RFP-2025-30

Contracted Architect for Irvington Architectural Review Board

Issued December 18, 2025

Village of Irvington

85 Main Street

Irvington, NY 10533

PROPOSALS DUE NO LATER THAN 12:00 P.M. ON January 19, 2026

RFP No. RFP-2025-30 – Contracted Architect for Architectural Review Board

Table of Contents

1. Introduction

2. Description of the Village

3. Background

4. Purpose and Overview

5. Project Scope

6. Design Resources

7. Anticipated Schedule

8. Questions and Answers Period

9. Proposal Contents

10. Submission of Proposals

11. Evaluation & Award of Contract

12. General Requirements and Conditions

1. Introduction

The Village of Irvington is seeking qualified architectural firms to respond to this Request for

Proposals (RFP) for contracted architectural services. The selected architect will provide

technical guidance and support to the Village's Architectural Review Board (ARB), which

operates under the roles and responsibilities outlined in the Village Code. For more information,

please refer to the Village Code documentation here.

2. Description of the Village

The Village of Irvington is located in Westchester County, NY, along the eastern bank of the

Hudson River. Known for its historic character and picturesque landscapes, Irvington

encompasses approximately 1.29 square miles and is home to a diverse community. The Village

is dedicated to preserving its architectural heritage while accommodating modern development

needs. The Village has a Historic District on the National Register of Historic Places.

3. Background

The Architectural Review Board (ARB) is responsible for ensuring that new developments and

renovations within the Village respect the aesthetic and historical context of the community. The

ARB evaluates applications for construction, alterations, and signage, focusing on compatibility

with existing architecture and landscape.

4. Purpose and Overview

The Village of Irvington is issuing this RFP to solicit proposals from qualified architectural firms

to provide technical guidance to the ARB. The selected architect will assist the ARB in the

review process, ensuring compliance with local regulations and design standards.

5. Project Scope

A. Technical Guidance

Provide expert architectural guidance to the Architectural Review Board (ARB) in support of the

Village’s goal of preserving and enhancing Irvington’s architectural character while

accommodating appropriate change. Services shall include, but not be limited to, the following:

• Design Review Leadership: Participate in public ARB design review discussions with

ARB members the goal of preserving and enhancing community character. This includes

evaluating the appropriateness of proposed materials, massing, scale, and architectural

details, as well as assessing additions, alterations, and exterior changes to existing

structures.

• Material and Technology Guidance: Advise and guide ARB members on the

acceptance and application of new building technologies, construction methods, and

exterior materials, ensuring compatibility with the Village’s architectural context and

design standards.

• Historic and Residential Architecture: Lead discussions concerning the language of

residential architecture and the appropriateness of additions or alterations to historic

structures, balancing preservation objectives with functional and contemporary needs.

• Preservation Guidelines Familiarity: Apply a working knowledge of National Park

Service (NPS) guidelines and best practices related to the preservation, rehabilitation, and

alteration of historic structures when advising the ARB.

• Commercial and Modern Exterior Building Design: Facilitate discussions on

commercial adaptive reuse projects, alterations to existing commercial structures, and

new commercial construction, including familiarity with the language and principles of

modern architectural design..

B. ARB Support

• Attend ARB meetings and provide professional input during discussions.

• Prepare technical reports and presentations to support the ARB's decision-making

process.

• Facilitate communication between applicants and the ARB.

6. Design Resources

The consultant will utilize existing resources, including:

• Village Zoning Code

• Architectural Design Guidelines

• Previous ARB meeting minutes and reports

• Historical District Guidelines

7. Anticipated Schedule

Activity

Dates

Release of Request for Proposals (RFP) 12/18/2026

Deadline for Questions

01/12/2026

Proposal Submission Deadline

01/19/2026

Village Review of Proposals Begins 01/20/2026

Interviews Begin

01/26/2026

Village Board Award of Contract

02/02/2026

8. Questions and Answers Period

Questions regarding this RFP must be submitted via email to Charles Hessler, Village

Administrator at: office@irvingtonny.gov by the deadline stated above.

9. Proposal Contents

Proposals must include the following sections:

• Cover Letter

• Scope of Services and Approach

• Consultant’s Prior Experience & Qualifications

• References

• Team Members

• Proposed Fee

10. Submission of Proposals

Proposals must be received by the Village of Irvington Village Administrator by the deadline

stated above. Submit one (1) unbound original and five (5) bound copies of the proposal.

11. Evaluation & Award of Contract

Proposals will be evaluated based on completeness, relevant experience, understanding of the

scope of work, and proposed fees. The Village reserves the right to negotiate with the selected

consultant.

12. General Requirements and Conditions

• The Village is under no obligation to award a contract.

• All proposal documents shall remain the property of the Village.

• The selected consultant will be required to enter into a Professional Services contract

with the Village.

Commodity Codes

• NAICS 541310Architectural Services

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