Project Information

Bid Title

Purchase of Golf Cart

Issuing Agency

City of Kingsland

Location

Georgia

Published Date

Nov 21, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP #COK 26-008

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP #COK 26-008
Bid Title:	Purchase of Golf Cart
Category:	Miscellaneous Products
Status:	Open
Bid Recipient:	Hannah Smith, Purchasing Director

Description: The City of Kingsland is soliciting proposals to purchase a golf cart. Publication Date/Time: 11/21/2025 1:30 PM Closing Date/Time: 12/23/2025 2:00 PM Submittal Information: Hannah Smith, Purchasing Director Contact Person: Specification Questions                         Request for Proposal Questions or Submittal Tonya Harvey                         Hannah Smith, Purchasing Director PH: (912) 729-5999                                 PH: (912) 729-8113 Email: tharvey@kingslandgeorgia.com          hsmith@kingslandgeorgia.com Download Available: www.kingslandgeorgia.com Fee: N/A Business Hours: 8:00-5:00 Monday-Friday Fax Number: (912)729-8827 Related Documents: RFP-Golf Cart W-9

Attachment Preview

Request for Proposal (RFP)

RFP #COK 26-008

Purchase of Golf Cart

Issued by:

City of Kingsland, Georgia

Proposals must be submitted

No later than

2:00PM on Tuesday, December 23, 2025

To:

City of Kingsland

Mailing Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

LATE PROPOSALS WILL BE REJECTED

Issued: 11/21/2025

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-008

PURCHASE OF GOLF CART

PURPOSE:

The City of Kingsland is soliciting proposals to purchase a golf cart.

INVITATION:

You are hereby invited to submit a sealed proposal by providing all information requested in the

attached “Specifications” to the Finance Department to either address listed below:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

hsmith@kingslandgeorgia.com

PROPOSAL SUBMISSION PROCESS:

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,

opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The

delivery of said proposal to the prescribed delivery point on or before the specified opening date and time

is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery

point after the specified date and time will NOT be accepted. Proposals must be submitted as prescribed

by the City. No Proposal may be modified after opening.

All Responders shall submit one (1) original and one (1) copy of their documents in a SEALED envelope to

either of the addresses listed above no later than Tuesday, December 23, 2025 at 2:00 PM. Any proposal

received after the time and date specified will NOT be considered.

City of Kingsland, Georgia

Page 2

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-008

PURCHASE OF GOLF CART

Golf Cart Specs

Specifications

 2024 or newer 6-passenger Gas Golf Cart

 Condition: New

 Description: Street legal, golf cart type vehicle, 6-person capacity (4 - forward facing and 2-

rear facing), Gas powered Engine, Windshield, Light Package, Head Lights, Tail Lights, Brake

Lights, Turn Signals, Instrument Cluster, Speedometer, Side and Rear View Mirrors, Standard

warranties with extended warranty option.

Body Configuration (Preferred)

 Windshield: Foldable Acrylic/Optional DOT Acrylic

 Roof: Injection Molded Thermoplastic that is resilient to outside damage

 Mirrors: Fully Adjustable and Foldable

 Floor: High Density Polyethylene molded for extra strength and toughness with rubber floor

mat

 Tires: 23 x 10.5-12 4 Ply Nylon Cord

 Lighting & Signals: Single Combination Switch for LED Projector Hi & Lo Beam Headlights, LED

Signal Lights, Taillights, and Horn

 Safety Restraint: Side Hip Restraint & Retractable Seat Belts

 Braking System: Four Wheel Disk Brakes & Parking Brake System

 Steering: Self-Adjusting Double-Ended Rack and Pinion

 Seats: Marine Grade Vinyl, Color Matched with White or Black Accents, Fold Flat Rear Seat for

Hauling

AWARD

The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,

conforming to the solicitation, will be most advantageous to the City of Kingsland price and other factors

considered, such as quality of equipment conformity of the specifications and warranty. Any proposer

who is in default to the City of Kingsland at the time of submittal of the proposal shall have that proposal

rejected. The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor;

however, any substantial non conformity in the offer, as determined by the City of Kingsland, shall be

deemed non-responsive and the offer rejected.

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an

opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%

City of Kingsland, Georgia

Page 3

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-008

PURCHASE OF GOLF CART

of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price

proposal, including all other terms, quality, service and conditions, then the local vendor shall be

awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)

PENALTY FOR LATE DELIVERY

If the equipment is not delivered by the Estimated Time of Arrival date stated in the submitted Proposal

the Vendor will be charged $200 for each business day, the equipment is late.

HOLD HARMLESS

The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits, actions,

or claims of any kind brought as a consequence of any negligent act or omission by the Vendor. The

Vendor agrees that this clause shall include claims involving infringement of patent or copyright. For

purposes of this document, “City” and “Vendor” includes their employees, officials, agents and

representatives.

PAYMENT

Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of

Work and acceptance by the City of Kingsland. Bidder shall compute pricing less sales tax, of which the

City of Kingsland is exempt, and documentation will be provided upon request.

GENERAL INSTRUCTIONS:

Proposal must contain a manual signature of an authorized representative. Proposals must be typed or

printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry

must be initialed.

Any questions shall be directed as follows:

Specification Questions

Tonya Harvey

PH: (912) 729-5999

Email: tharvey@kingslandgeorgia.com

Request for Proposal Questions or Submittal

Hannah Smith, Purchasing Director

PH: (912) 729-8113

hsmith@kingslandgeorgia.com

WARRANTY

Submit printed information with proposal regarding standard manufacturer’s warranty and extended

warranty options, if available.

City of Kingsland, Georgia

Page 4

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-008

PURCHASE OF GOLF CART

REQUIRED DOCUMENTS TO BE SUBMITTED:

One (1) original and two (2) copies of documents which must include the following information:

1. Copy of signed W-9

2. Specifications (Page 3)

3. Acknowledgement of Addenda, if applicable (Page 6)

4. Bid Proposal Form (Page 7)

5. Bid Proposal Signature Page (Page 8)

Descriptive literature, brochures, catalogs, drawings, photos, references and other information which

will be used to evaluate and award the bid may be submitted with the proposal and will become

property of the City of Kingsland for the official records

City of Kingsland, Georgia

Page 5

Commodity Codes

• NAICS 336999All Other Transportation Equipment Manufacturing

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