Project Information

Bid Title

Healthy Houses HVAC Inspections and System Replacements

Issuing Agency

City of Aurora

Location

Illinois

Published Date

Mar 31, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Healthy Houses HVAC Inspections and System Replacements

Addenda: 3

Release Date: 3/9/2026

Due Date: 4/17/2026

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Healthy Houses HVAC Inspections and System Replacements

Last updated by Addendum #3 on Apr 1, 2026 4:46 AM See what changed

Request For Proposal

Purchasing

91450 , 93107 , 96702 , 99247

Project ID: 26-022

Release Date: Monday, March 9, 2026

· Due Date: Friday, April 17, 2026 11:00am

Posted Monday, March 9, 2026 8:29am

All dates & times in Central Time

Draft Response Events RSVP No Bid16 days, 14 hours, 54 minutes

Post Information

Posted At:Mon, Mar 9, 2026 8:29 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Aurora is seeking qualified contractors to participate in its CDBG-CV funded Healthy Houses Program, also known as the Aurora Rental HVAC Replacement Program. This initiative is funded through the Community Development Block Grant – Coronavirus (CDBG-CV) Program administered by the U.S. Department of Housing and Urban Development.

• Phase I: Inspection & Condition Assessment The selected Proposer will conduct professional on-site inspections of residential HVAC systems to determine if units are beyond their usable life due to age, mechanical failure, or safety risks. Proposers must evaluate system performance, ventilation safety and overall conditions.

  For each property inspected, the contractor must prepare and submit a formal Condition Assessment Report documenting system condition and providing a professional determination as to whether the system remains serviceable or requires replacement. These reports will be used by the City to determine eligibility for federally funded assistance under the Community Development Block Grant – Coronavirus (CDBG-CV) Program.

• Phase II: System Modernization & Replacement For HVAC systems identified in Phase I as requiring replacement, the selected Proposer will perform full-service removal, disposal, and installation of new, high-efficiency HVAC systems. All work must comply with City of Aurora building codes and U.S. HUD CDBG-CV regulations, focusing on enhancing ventilation and air filtration to meet public health objectives.

Proposers must clearly indicate in their submission which phase or phases they are proposing to perform. The City reserves the right to award these phases to a single contractor or to separate contractors based on the expertise, capacity, and qualifications demonstrated in the response. Proposers must clearly indicate in their submission which phase(s) they are bidding on.

Background

The Healthy Houses Grant Program preserves landlord-owned rental properties (up to six units) for low- and moderate-income (LMI) tenants by funding the complete replacement of aging HVAC systems—including the furnace, AC condenser, evaporator coil, and all necessary electrical, plumbing, and venting components. Standalone repairs are ineligible for this program, which aims to modernize 100–150 units with energy-efficient systems to improve indoor air quality, reduce tenant utility costs, and enhance pandemic preparedness. To qualify, at least 51% of a property's units must be occupied by LMI households (earning no more than $95,900/year for a family of four), ensuring the City’s investment directly supports housing stability and health for its most vulnerable residents.

This program’s overall goal is to provide ventilation for the City’s low and moderate income residents which will assist in further preparing its residents if another coronavirus or similar pandemic were to occur, the outcome of which would be improved air quality and reduction of the disease transmission.

Timeline

Release Project Date:

March 9, 2026

Pre-Proposal Meeting (Mandatory):

April 9, 2026, 12:30pm

Agenda

City Hall, Council Chambers: 44 E Downer Place, Aurora, IL 60507
Virtual Meeting link will be provided March 25, 2026

Attendance either in person or virtually is mandatory

Must be present at the START of the meeting to participate. Attendees later than 10:00 am (central time) will not be permitted to participate in the project

Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/252725389886?p=EQYkawjYWFS9Qx7Q4R
Meeting ID: 252 725 389 886
A second Mandatory Meeting will be held Thursday, April 9, 2026 at City Hall, Council Chambers: 44 E Downer Place, Aurora, IL 60507
Virtual Meeting link will be provided April 8, 2026

Attendance either in person or virtually is mandatory. If you attended the first meeting, you do not need to attend the second.

Must be present at the START of the meeting to participate. Attendees later than 12:30 pm (central time) will not be permitted to participate in the project

Question Submission Deadline:

April 10, 2026, 8:00am

Response Submission Deadline:

April 17, 2026, 11:00am

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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