Project Information

Bid Title

Glencoe Golf Club Clubhouse Restaurant and Bar Concession Services

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Nov 6, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-024

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
25-024 Glencoe Golf Club Clubhouse Restaurant and Bar Concession Services	November 05, 2025 12:00 PM	December 29, 2025 4:00 PM

Attachment Preview

Company Name:

Mailing Address:

Phone Number:

Contact Person:

Concession Services Application

Email:

Title:

Answers must be provided with supporting information as necessary.

1. Please describe your organization (Corporation, LLC, Sole proprietor, etc.):

2. How long has this business been in existence under your control and/or ownership?

3. Please provide information on other locations your organization currently operates or has

operated within the last three years. Please include the name of the specific contact of the

company your organization worked with and a phone number for each location.

Name of Company

Contact Name

Phone Number

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4. Identify the person in your organization that will be directly responsible for managing the

concession services (Name and Title)

5. If applicable, provide a list of staff that will support the operation offsite.

6. Provide a list below and attach an organizational chart of staff who will be permanently

assigned to this location. For example, manager, chef, event coordinator etc.

7. Does this person currently hold an Illinois sanitation license? Please note you will be required

to meet and provide all the necessary local and state statues pertaining to sanitation of food

service facilities, as well as business licensing. Yes________ No _______

8. What training (food safety, customer service, first aid etc.) will your front line staff receive?

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9. Does your staff go through a criminal background check, Yes________ No _______

and/or drug test? Yes________ No _______

10. Have you or any other principal in your organization been involved in a legal dispute related to

your business operations? Yes________ No _______

If yes, please describe the outcome of any legal proceeding or indicate if proceedings are

ongoing.

11. If selected, please confirm that you are able to operate the temporary Concession Stand/Food

Truck by April of 2026? Yes________ No _______

12. Please attach a complete menu of proposed beverages and food items for the daily golfers,

the sit down restaurant and catering services (events/outings) along with a sales price for each

item, and if sales tax will be included in price or added at time of purchase, if a service charge

or gratuity will be added to catering services. This menu will be used by the Village as a

component of the decision-making process. Please consider adding healthy options to the

menu, such as grilled chicken or salad.

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13. The minimum Concession regular operating hours are as follows:

Operational Hours

During the term of the Concession Agreement, the Vendor shall remain open for business,

and its staff shall be on duty during the minimum hours required by the Agreement. March

through mid-November the hours of operation are approximately one hour after sunrise until

dusk. The Vendor may not vary from these minimum hours of operations without the express

approval of the General Manager of the Golf Club. The Vendor shall be permitted to exceed

the minimum hours with the permission of the General Manager and so long as the extended

hours comply with Village of Glencoe’s business and liquor service ordinances.

•

The minimum operational hours of the Concession will vary during the golf season

and the off-season.

• The Vendor will be expected to operate the restaurant and the bar daily March

through mid-November to accommodate the golf season. The exact hours will

fluctuate based on sunrise/sunset times. Minimally expect to operate one

hour after sunrise to sunset.

 The Vendor will be expected to operate the bar in the off season, 12 months a

year to accommodate patrons viewing sports events and using the

simulators. Mid-November through February days of operation and menu

offerings may decrease based on demand and by permission of the Owner.

The Vendor should minimally expect to be operational for lunch and dinner

service and to accommodate simulator use (leagues).

The golf menu, banquet, and beverage cart services are expected to operate

according to demand and a set schedule, with specific terms to be finalized during

negotiation of the Concession Agreement.

Please confirm you are aware of the required minimum regular operation hours identified above?

Yes________ No _______

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14. Where would the food be sourced for this venue? Additionally, describe any existing or

planned programs to increase the procurement of locally and/or sustainably sourced foods.

15. List of Golf Club-supplied equipment is attached in Exhibit A. All other equipment is the

responsibility of vendor. Do you anticipate supplying any additional equipment not included in

Exhibit A? Yes________ No _______

If yes, please describe any additional equipment

16. Marketing Support -Please list any marketing support or promotional plans you may have.

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Commodity Codes

• NAICS 722310Food Service Contractors
• NAICS 722320Caterers
• NAICS 722511Full-Service Restaurants

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