Project Information

Bid Title

TO PROVIDE EMERGENCY SERVICES

Issuing Agency

Erie County

Location

New York

Published Date

Apr 23, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
SOCIAL SERVICES	TO PROVIDE EMERGENCY SERVICES	Friday, May 22, 2026	f-1-fiscal-cover-sheet-fillable.pdf , rfp-appendix-b.xlsx , 2026-014vf-rfp-appendix-a.docx

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ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE EMERGENCY SERVICES

RFP # 2026-014VF

Erie County Department of Social Services

EDWARD A. RATH COUNTY OFFICE BUILDING

95 FRANKLIN STREET

BUFFALO, NEW YORK 14202

COUNTY OF ERIE, NEW YORK

REQUEST FOR PROPOSALS (“RFP”) # 2026-014VF

TO PROVIDE EMERGENCY SERVICES

Contents

I. INTRODUCTION.......................................................................................................................................................................2

II.

FUNDING AND BUDGET.................................................................................................................................................3

III. PROPOSAL TIMEFRAMES.............................................................................................................................................4

IV. GENERAL REQUIREMENTS .........................................................................................................................................5

V. SCOPE OF PROFESSIONAL SERVICES REQUIRED............................................................................................7

INTRODUCTION.......................................................................................................................................................................7

HISTORY AND CONTEXT.....................................................................................................................................................7

SCOPE OF WORK...................................................................................................................................................................7

GENERAL REQUIREMENTS................................................................................................................................................7

COMPENSATION.....................................................................................................................................................................8

VENDOR EXPERIENCE AND QUALIFICATIONS...........................................................................................................8

PERFORMANCE MEASURES AND DATA COLLECTION............................................................................................8

VI. STATEMENT OF RIGHTS...............................................................................................................................................9

UNDERSTANDINGS....................................................................................................................................................................9

EVALUATION .............................................................................................................................................................................10

EVALUATION PROCESS........................................................................................................................................................ 10

CONTRACT................................................................................................................................................................................. 11

INDEMNIFICATION AND INSURANCE............................................................................................................................... 11

INTELLECTUAL PROPERTY RIGHTS ................................................................................................................................ 12

NON-COLLUSION..................................................................................................................................................................... 12

CONFLICT OF INTEREST...................................................................................................................................................... 12

COMPLIANCE WITH LAWS ................................................................................................................................................... 13

CONTENTS OF PROPOSAL.................................................................................................................................................. 13

EFFECTIVE PERIOD OF PROPOSALS.............................................................................................................................. 13

ERIE COUNTY EQUAL PAY CERTIFICATION...................................................................................................................... 14

GUIDELINES FOR STANDARD INSURANCE PROVISIONS REQUIRED..................................................................... 15

PROPOSAL REQUIREMENTS .................................................................................................................................................. 16

RFP APPENDIX A: Proposal to Provide Service.................................................................................................................... 18

Schedule A.......................................................................................................................................................................................22

RFP APPENDIX B: Fiscal............................................................................................................................................................23

RFP APPENDIX C: Supplemental Information....................................................................................................................... 30

1

I. INTRODUCTION

The County of Erie, New York (the “County”) is currently seeking proposals f rom qualif ied non-profit

agencies (“Proposer”) interested in providing for emergency needs, including prescriptions, f ood and

other items necessary for daily living. Proposers interested in providing this service are invited to

respond to this request.

Erie County Department of Social Services (ECDSS) utilizes a Solutions Focused Principles-Trauma

Informed Care system of care framework when serving the citizens of Erie County.

In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing, each

Proposer will be providing the ECDSS comparable data, and thus, be assured fair and objective

treatment in the ECDSS review and evaluation process. It is the ECDSS’ intent to select the Proposer

that provides the best solution for the ECDSS’ needs.

The County reserves the right to amend this RFP, reject any or all of the proposals, or any part

thereof, submitted in response to this RFP, and reserves the right to waive any irregularities or

informalities, if such action is deemed to be in the best interest of the County. The County reserves

the right to request additional information from any Proposer, and to award negotiated contracts to

one or more Proposers.

This RFP is not intended and shall not be construed to commit the County to pay any costs incurred

in connection with any proposal or to procure or contract with any firm.

The County will only contract with firms that do not discriminate against employees or applicants for

employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual

orientation, citizenship status or any other status protected by New York State and Federal laws.

2

II. FUNDING AND BUDGET

A total of $55,000 is potentially available for the requested emergency services for 2027. The

successf ul proposer will receive f unds to administer disbursement of vouchered benefits as well as

reimbursement of vouchered payments in coordination with the Erie County Department of Social

Services (ECDSS) under this contract.

The award is subject to annual contract renewal, contingent upon the Proposer’s successful

perf ormance of project objectives and the continued need and desire for such services as articulated

by Erie County DSS. Initial award and renewals are subject to inclusion of funding in the County

Executive Recommended Budget and as adopted by the Erie County Legislature, as well as,

contingent upon availability of New York State funds appropriated for this purpose. All contract

appropriations are subject to Legislative approval.

Future awards will be dependent on available funds and subject to the demonstrated fiscal and

programmatic stability of the applicant agency, as well as their meeting all of the Erie County

Department of Social Services (ECDSS) requirements. More than one provider may be selected for

funding for 2027.

3

III. PROPOSAL TIMEFRAMES

The f ollowing schedule is f or inf ormational purposes only. The County reserves the right to amend

this schedule at any time.

Issue RFP:

04/24/2026

RFP Informational Meeting:

4/29/2026 at 11:00 am via WebEx. See

instructions below

Proposals Due:

05/22/2026

Selection Made by:

Summer 2026

Contract Signed:

Following all necessary County approvals.

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