Project Information

Bid Title

Lawn & Landscaping Services

Issuing Agency

Oldham County Schools

Location

Kentucky

Published Date

Nov 19, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Lawn & Landscaping Services

The Oldham County Board of Education will receive sealed bids for the furnishing of all labor, materials, and equipment for lawn and landscaping services Oldham County Schools: Central Office, Administrative Annex, Oldham County Arts Center  and Transportation Offices FY 2026.  Sealed bids will be received until 2:00 P.M., December 1, 2025 at Oldham County Schools, Administrative Annex, 1900 Button Lane, LaGrange, Kentucky 40031, Attention: Stu Martin, Plant & Operations Manager, and then publicly opened and read aloud.  NO BIDS RECEIVED AFTER THIS TIME WILL BE CONSIDERED.  The Board of Education cannot assume the responsibility for any delay as a result of failure of the U.S. Postal Service or other delivery services to deliver bids on time.

A copy of the bid documents may be obtained by vendors planning on submitting a proposal at the Facilities Management Department, Oldham County Schools, Central Office, 6165 W. Highway 146, Crestwood, Kentucky, 40014, between the hours of 8:00 AM and 4:00 PM, Monday through Friday or by clicking the links below.  Any questions regarding this bid shall be directed to Stu Martin at (502) 222-3777, ext. 104.

File Format: PDF Lawn  &  Landscaping  Services RFP  &  Specifications

File Format: Word Doc Lawn  &  Landscaping  Services RFP  &  Specifications

The Oldham County Board of Education reserves the right to reject any or all bids.

Attachment Preview

OLDHAM COUNTY SCHOOLS

Lawn and Landscaping Services

Central Office

Administrative Annex

Transportation department

Oldham County Art Center

RFB No.: 2025-1201

Date Issued: December 1, 2025

Proposal Due Date/Time: December 15, 2025; 2pm EST

Issued By:

Oldham County Schools Grounds Department

INVITATION TO BID

The Oldham County Schools will receive sealed bids for Landscaping & Mowing Services for

the 2026 Calendar Year.

Bids will be received at the following time: December 15, 2025; 2pm EST

You are invited to submit a bid, subject to the terms and conditions of this invitation to bid.

Please read the instructions and specifications carefully. Failure to comply with these

instructions may disqualify your bid.

Sealed bids will be received at the above date at Oldham County Schools, Central Offices,

6165 West Highway 146, Crestwood, KY,

Attention: Brent Bohannon, Director of Facilities Management, and then publicly opened

and read aloud. Bidder shall place the sealed bid in the “Bid Box” at this location prior to

the designated time for receipt of bids. NO BIDS RECEIVED AFTER THIS TIME WILL BE

CONSIDERED. Bids will be opened in the Facilities Conference Room. The Board of

Education cannot assume the responsibility for any delay as a result of failure of the U.S.

Postal Service or other delivery services to deliver bids on time.

A copy of the bid documents may be obtained from Stu Martin, Plant & Operations Manager

Oldham County Schools, 1900 Button Lane, LaGrange, KY 40031.

No bid shall be withdrawn for a period of forty-five (45) days after the designated time of

receipt for bids.

The Board of Education will give formal consideration to these bids at the next regular

Board meeting. The selection process will be based on the “lowest and/or best bid” basis.

Past performance of bidders and overall quality of service will be an important factor as

well in determining the best bid. Bidders should provide a listing of at least three (3)

referral companies where similar services have been provided.

The Board of Education reserves the right to accept any bid, to reject any or all bids, to

waive any informalities in bids received where such acceptance, rejection, or waiver is

considered to be in the best interest of the Board, and to reject any bid where evidence or

information submitted by the bidder does not satisfy the Owner that the bidder is qualified

to carry out the details of the contract documents.

This contract will be for the 2026 Calendar year, with the option to renew under the same

terms and conditions, at the beginning of each year for four additional years, provided such

renewal is mutually agreeable to both parties. Agreement concerning renewal shall be

reached prior to the expiration date.

Insurance Requirements

The Bidder shall at all times during the contract maintain in full force and effect, Employers

Liability, Workers Compensation, Public Liability and Property Damage Insurance, including

contractual liability coverage. All insurance shall be provided by insurers and policy limits

acceptable to the Oldham County Schools and before commencement of service hereunder,

the

Contractor agrees to furnish the Oldham County Schools certificates of insurance or other

evidence satisfactory to the Oldham County Schools to the effect that such insurance has

been procured and is in force. Such insurance shall be no less than the following amounts:

Coverage

Public Liability

Property Damage

Limits of Liability

$200,000.00 one person/maximum each person

$500,000.00 one accident/maximum each person

$200,000.00 one accident/maximum

$500,000.00 aggregate”

Worker’s Compensation:

a. State

b. Applicable Federal

c. Employer’s Liability

Statutory

Statutory

$100,000.00

Comprehensive or Commercial General Liability (including Premises-Operations; Independent

Contractor’s Protection; Product Liability and Completed Operations; Broad Form Property Damage):

a. General Aggregate

$1,000,000.00

b. Products-Completed Operation Aggregate

$1,000,000.00

c. Personal/Advertising Injury (per person)

$1,000,000.00

d. Each Occurrence (Bodily Injury & Property Damage. $1,000,000.00

e. Limit per Person Medical Expense

$5,000.00

Contractual Liability:

a. General Aggregate

b. Each Occurrence (Bodily Injury & Property Damage).

$1,000,000.00

$1,000,000.00

Automobile Liability:

a. Bodily Injury

b. Property Damage single

or a combined

$500,000.00 Each Person

$1,000,000.00 Each Accident

$500,000.00 Each Accident,

limit of $1,000,000.00.

Excess Liability Umbrella Form:

a. General Aggregate

b. Each Occurrence

$1,000,000.00

$1,000,000.00

Current proof of compliance must be kept on file with the Oldham County Schools during the life of

the contract. The Oldham County Schools shall be made aware of any policy changes sixty (60) days

in advance of the changes.

License Requirements

The Contractor will file with the Oldham County Schools Facilities Management Department

each year, a current license or permit for the appropriate federal and/or state agency or

agencies permitting the commercial application of herbicides and pesticides

In addition, any and all Oldham County licenses or permits will be obtained on or before the

contract start date. Copies of those licenses and permits will be submitted to the Oldham

County Schools Facilities Management Department.

1. INTRODUCTION

Oldham County Schools (OCS), pursuant to the Kentucky Model Procurement Code, KRS

45A, is soliciting sealed proposals from qualified vendors to provide professional lawn

maintenance and landscaping services for the OCS Central Office, Arts Center,

Transportation and Administrative Annex. The District seeks a contractor to provide

consistent, high-quality, and cost-effective grounds maintenance that enhances the

appearance, safety, and usability of these facilities.

2. SCOPE OF SERVICES

Services shall include, but are not limited to, the following:

A. Lawn Maintenance:

- Mowing of all designated turf areas to a uniform height.

- Edging along sidewalks, driveways, and curbs.

- Trimming around trees, shrubs, buildings, fences, and other obstacles.

- Removal of grass clippings, leaves, and debris from all paved areas after mowing.

B. Landscaping:

- Pruning of shrubs, hedges, and ornamental trees.

- Weeding and mulching of designated landscape beds.

- Seasonal planting of annual flowers (as directed by OCS).

- Removal of dead or damaged plant material.

C. Seasonal & Special Services:

- Leaf removal in fall.

- Spring cleanup of landscaped areas.

- Application of weed control if approved by OCS.

D. Service Locations:

- Oldham County Schools - Central Office:

6165 W. Hwy 146, Crestwood, KY 40014

Scope A, B, C

- Oldham County Schools - Administrative Annex:

1900 Button Lane, La Grange, KY 40031

Scope A, B, C

- Oldham County Schools – Transportation Department

1800 Button Lane, La Grange, KY 40031

Scope A, B, C

- Oldham County Art Center

7105 Floydsburg Rd, Crestwood, KY 40014

Scope A, B, C

E. Frequency:

- Mowing: Weekly during growing season (April–October).

- Landscaping: Monthly or as directed.

3. CONTRACT TERM

The initial contract term will be one (1) year from date of award, with the option to renew

for up to two (2) additional one-year periods upon mutual agreement of both parties and

subject to annual review.

4. PROCUREMENT SCHEDULE

RFP Issued – 11/06/2025

Pre-Proposal Meeting (Optional) – 11/24/2025

Questions Due – 11/24/2025

Proposals Due – 12/1/2025; 2pm EST

Anticipated Award – 12/15/2025

Contract Start Date – 01/01/2026

5. PROPOSAL SUBMISSION REQUIREMENTS

Proposers shall submit one (1) original and two (2) copies of their sealed proposal, clearly

labeled 'RFP 2025-1201 – Lawn and Landscaping Services' to:

Oldham County Schools

Central Office

6165 W. Highway 146

Crestwood, KY 40014

Proposals must be received by the deadline above. Late proposals will not be accepted.

6. PROPOSAL CONTENT

Proposals shall include:

1. Cover Letter

Commodity Codes

• NAICS 561730Landscaping Services

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