Project Information

Bid Title

Crime Prevention / Early Intervention Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Nov 5, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0078

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
25-0078	11/25/2025 1:45:00 PM	Crime Prevention / Early Intervention Services	RFP

Attachment Preview

REQUEST FOR PROPOSAL

RFP #25-0078

CRIME PREVENTION / EARLY INTERVENTION SERVICES

November 5, 2025

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Crime Prevention /

Early Intervention Services for the Department of Corrections. If your firm is interested in submitting a response, please do

so in accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than

1:45 pm CST, November 25, 2025.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not contact

county employees, department heads, using agencies, evaluation committee members or elected officials with questions or

any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing

Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Britt Rosencutter

Purchasing Agent

BR/ks

RFP # 25-0078

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Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP # 25-0078

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I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a

solution, as described on the cover page and in the following Background Information section, not a bid or quotation meeting

firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation.

As defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated

around the most important features of the product(s) and/or service(s), of which quality, testing, references, service,

availability or capability, may be overriding factors, and price may not be determinative in the issuance of a contract or

award. The proposal evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets

the desired requirements and needs of the county. Criteria that will be used and considered in evaluation for award are set

forth in this document. The county will thoroughly review all proposals received. The county will also utilize its best

judgment when determining whether to schedule a pre-proposal conference, before proposals are accepted, or meetings with

vendors, after receipt of all proposals. A Purchase Order/Contract will be awarded to a qualified vendor submitting the best

proposal. Sedgwick County reserves the right to select, and subsequently recommend for award, the proposed

service(s) and/or product(s) which best meets its required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public facilities,

therefore the successful proposer will understand that portions (potentially all) of their proposal may become public record

at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to public disclosure

after award. All confidential or proprietary information should be clearly denoted in proposal responses and responders

should understand this information will be considered prior to release, however no guarantee is made that information will

be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the second

highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity, employs

nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works, criminal

justice, recreation, entertainment, cultural, human/social, and education.

Sedgwick County is allocating $100,000.00, for calendar year 2026, in support of Primary crime prevention and early

intervention program(s) targeted to elementary & middle school aged youth at risk for juvenile delinquency. Programs with

the most direct, quantifiable impact on juvenile crime/crime prevention will receive a higher priority than programs with

less direct impacts. Funded programs are subject to an annual performance evaluation and are required to track and report

specific data for this evaluation.

Consideration for funding is based on ensuring a comprehensive continuum of services for at-risk youth and their families

in Sedgwick County. Additionally, all grants are contingent on final budget approval by the Sedgwick County

Commission.

Preference for funding is given to evidence-based model programs or programs demonstrating a strong research basis

showing positive effects reducing participant’s risk for future juvenile delinquency. To be considered an evidence-based

model program, programs must meet the rigorous research standards as defined by Blueprints for Violence Prevention

(refer to http://www.blueprintsprograms.com/programs). Priority will be given for programs not currently receiving

Kansas Department of Corrections grant funding.

Programs other than Blueprint model programs may be considered evidence-based if they meet or exceed the level of

research the Blueprint model program uses in their determination (see for Blueprint research requirements). Evidence-based

practices (such as Motivational Interviewing, Cognitive Social Learning, etc.) are also given preference over unproven

methods of intervention.

RFP # 25-0078

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Every year, Team Justice reviews service gaps and affirms priorities. In the annual review for FY25, Team Justice has

identified services for youth with weapons related arrests/charges and services for at risk middle school aged youth as the

highest priorities and the focus of funding considerations. With additional focus on a longer-term plan for addressing mental

health/substance treatment ranking the highest community priorities for future funding considerations and likely falls

outside of the capabilities of the funding made available by the Kansas Department of Corrections/evidence based funding

grant. The most recent Comprehensive Plan for Juvenile Justice and Delinquency Prevention was approved on April 2, 2021

identifying three (3) risk factors commonly found with other risk factors (https://www.sedgwickcounty.org/corrections/reports-

plans-and-initiatives/). Those three (3) are antisocial personality, antisocial cognition, and antisocial associates. There is

identification that the combination of risk related to family, school/work, leisure/recreation, and substance abuse should be

considered. The 2nd tier of risk factors (family, school/work, leisure/recreation and substance abuse) provides the means to

address the three (3) priority risk factors.

All programs and services funded through County prevention funds are expected to target identified risk factors

and include measurable goals and outcomes towards this purpose.

Programs should be offered by experienced qualified organizations or individuals and provide services that are designed to

prevent youth from entering the juvenile justice system or preclude further involvement in the system.

The targeted population includes children/youth at moderate to high risk for delinquency and their families. Funding is

limited to children in kindergarten grades through 5th elementary through middle school. Organizations may have an

opportunity to give presentations to clarify proposed services if requested by the grant review committee.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide delinquency

prevention/early intervention services to youth and families in Sedgwick County. The following objectives have been

identified for this contract:

The county requires the most thorough and professional services available. The following requirements are listed to assist

proposers in understanding the objectives and in submitting a thorough response. All proposals must speak to their ability

to meet the following requirements. Please note a copy of the most recent financial annual audit or financial statement (if

no audit is available) must be included with your proposal. (Appendix D) If it is your belief a mandatory requirement does

not apply to your agency, this must be noted on the attached check-off sheet. Any proposals that do not satisfactorily meet

the mandatory requirements will not be considered for funding. The successful proposer shall:

1. Agree to abide by the terms and conditions of any Federal/State/County contract provisions and guidelines.

2. Have the capability of entering into a written agreement with the county, setting forth the specific terms and

conditions with which the proposer must comply.

3. Provide the agency's most recent annual independent financial audit, including any single Audit Act Reports that

are required of the agency (OMB A-133 or Title 2 Part 200 Uniform Guidance); or, financial statement prepared by

a professional accountant or accounting firm if no audit is available (Appendix D).

4. Assure the county that grant funds will not be used to supplant existing resources. Prevention grant funding can be

used to expand an existing program or to create a new program but may not be used in place of current funding.

5. Ensure that quarterly status reports and information is provided documenting, service delivery location(s), progress

on meeting goals or risk loss of remaining funds.

RFP # 25-0078

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6. Appropriately fill out the Proposal Response Form, following the directions and ensuring the narrative [which

includes the statement of problem and community need, proposed service location(s), use of evidence based

practice(s) (EBP), the management plan and outcomes] is no longer than ten pages with at least one inch

margins and font no smaller than 12 pt. The Proposal Response Form should provide complete information on

the program. Unrequested information, such as brochures, newspaper articles and videotapes, will not be reviewed

or considered as part of the proposal.

7. Clearly state the number of youth to be served, Program’s Goals, Target Population, Actions to achieve the

Programs Goals and identify direct, measurable participant outcomes and methods of measurement (see the attached

example for guidance).

8. Specify how youth will be identified and how risk factors will be identified/assessed. Programs that conduct a

participant risk assessment to determine risk for delinquency should describe assessment tool. All proposals should

address prevention/early intervention relative to one or more of the following risk factors (see Background and

Objectives section above for more details):

Primary Risk Factors:

1) Antisocial Personality

2) Antisocial Cognition

3) Antisocial Associates

Addressed through Secondary Risk Factors:

1) Family

2) School/Work

3) Leisure/Recreation; and

4) Substance Abuse

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Britt Rosencutter

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, NOVEMBER 25, 2025. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for assistance.

Late or incomplete responses will not be accepted and will not receive consideration for final award. If you choose to send

a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault of the U.S. Postal

Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have Bid

Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please dial

our Meet Me line @ (316) 660-7271 at 2:15 pm.

RFP # 25-0078

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 624190Other Individual and Family Services

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