Project Information

Bid Title

NEIGHBORHOOD PLANS

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Mar 10, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

061-2026RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	061-2026RFP
Bid Title:	NEIGHBORHOOD PLANS
Category:	All Notifications – Division of Purchases
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL #061-2026 The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: NEIGHBORHOOD PLANS VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to: https://network.demandstar.com/agency-support-2/ VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), WEDNESDAY, APRIL 8, 2026.  Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594. Proposal documents and any addendums are available via the following methods: By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar): https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx A pre-proposal conference is scheduled for Tuesday, March 17, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox, For security reasons, you must enable JavaScript to view this E-mail address. for the link and password. All interested Offerors are encouraged to participate. For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 3/10/2026 10:30 AM Publication Information: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Closing Date/Time: 4/8/2026 3:00 PM Pre-bid Meeting: 03/17/2026 AT 10:00 A.M. Contact Person: Todd Cox tcox@springfieldmo.gov Download Available: Yes Plan & Spec Available: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Related Documents: BID 061-2026RFP

Attachment Preview

RFP #061-2026

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Todd Cox, Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

Date Issued: Tuesday, March 10, 2026

Buyer’s Email: tcox@springfieldmo.gov@springfieldmo.gov

Telephone Number: 417-864-1708

REQUEST FOR PROPOSAL #061-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),

from qualified persons or firms interested in providing the following:

NEIGHBORHOOD PLANS

PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO

3:00 P.M. (CST) ON WEDNESDAY, APRIL 8, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be

read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access code

322594.

• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to

legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document

to be deemed responsive and considered for award. Failure to do so shall render your proposal non-responsive.

• Proposals received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.

• The cutoff for any questions pertaining to this RFP is Tuesday, March 31, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in

writing to the buyer identified above.

• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.

A pre-proposal conference is scheduled for Tuesday, March 17, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via

videoconference. To participate email the Buyer, Todd Cox, at tcox@springfieldmo.gov for the link and password. All interested Offerors are

encouraged to participate.

The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and

conditions contained herein. Please type or print the information below.

Offerors are REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

City/State/Zip

Telephone #

Email Address

Revised: BC: 02/04/2026

Reviewed by Law: 03/06/2024

Signature

Title

Fax #

Date

Tax ID #

State of Missouri Charter Number or Exemption Number

Page 1 of 44

RETURN THIS PAGE

LEGAL NOTICE:

REQUEST FOR PROPOSAL #061-2026

RFP #061-2026

The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly

DemandStar) from qualified persons or firms interested in providing the following: NEIGHBORHOOD PLANS

VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:

https://network.demandstar.com/agency-support-2/

VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-

free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through

Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this

solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time.

Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),

WEDNESDAY, APRIL 8, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To

participate, dial (978) 990-5387. Then, enter access code 322594.

Proposal documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx

A pre-proposal conference is scheduled for Tuesday, March 17, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via

videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are

encouraged to participate.

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)

provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work

Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such

business enterprises to submit responses.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 2 of 44

Cover Title-Signature Page

Legal Notice

Table of Contents

TABLE OF CONTENTS

Description of Project and Services Required

1.0 Introduction/Purpose/Background

2.0 Scope of Services

3.0 City Provided Services

4.0 Additional Agreements

5.0 Timeline for RFP Process and Project Completion

PART I

PART II

Standard Instructions to Offerors and Conditions of Request for Proposal

1.0 Preparation of Proposals

2.0 Submission of Proposals

3.0 Legal Name and Signature

4.0 Modifications, Corrections, or Withdrawal of Proposals

5.0 Clarification and Addenda

6.0 Responsive and Responsible Offeror

7.0 Reserved Rights

8.0 The Right to Audit

9.0 Right to Protest

10.0 Ethical Standards

11.0 Applicable Law

12.0 Jurisdiction

13.0 Collusion

14.0 Conflict

15.0 Debarment and Suspension Status

16.0 RFP Forms

17.0 Payment Terms

18.0 Regulations

19.0 Proposal Opening

20.0 Request for Additional Information

21.0 Contract Documents

22.0 Ownership of Documents

23.0 Confidentiality of Documents

24.0 Equal Opportunity Clause

25.0 Business License

26.0 Nonresident/Foreign Contractors

27.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)

28.0 Local Preference

Format, Content, and Submission of Proposals

1.0 Forms and Attachments

2.0 Proposal Due Date

3.0 Addenda

4.0 Selection Process

5.0 Awards

6.0 Budgetary Constraints

7.0 Order of Precedence

8.0 Affidavit for Service Contracts

9.0 Open Competition

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

PART III

Page 3 of 44

RFP #061-2026

10.0 Additional Purchases by Other Public Entities

11.0 Work Authorization Affidavit and E-Verify

12.0 Insurance Requirements

13.0 Compliance

14.0 Sample Contract

15.0 Questions Regarding Specifications or Proposal Process

16.0 Criteria for Award

Enclosure I, Proposal Ranking Score Sheet

Enclosure II, Interview Ranking Score Sheet

Enclosure III, Table of Contents for Submittal

Form No. 1: Provider Profile

Form No.2: Key Outside Consultants

Form No. 3: List of References and Experience

Form No. 4: Personnel Qualifications

Form No. 5: Project Approach Narrative

Form No. 6A: Itemized Pricing Form

Form No. 6B: Total Cost

Form No. 7 Affidavit of Compliance

Form No. 8 Certification Regarding Potential Conflicts of Interest

Form No. 9 Certification of Compliance with Section 34.600 RSMo., et. seq.

Form No. 10 Statement of “No Proposal”

Insurance Requirements

Standard Terms and Conditions

PART IV

PART V

RFP #061-2026

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 4 of 44

PART I

DESCRIPTION OF PROJECT AND SERVICES REQUIRED

RFP #061-2026

1.0 INTRODUCTION/PURPOSE/BACKGROUND:

The City of Springfield is seeking proposals from qualified firms to assist in producing Neighborhood Plans for the City’s registered

neighborhood associations. The intent is to:

• Analyze current development patterns.

• Identify opportunities for and develop a strategy to guide and promote future development.

• Identify improvement projects within the neighborhoods.

These plans will be concise, targeted plans at the neighborhood level that support and implement the overall vision and goals of

Forward SGF the City’s Comprehensive Plan through an efficient and streamlined planning process.

1.1 PURPOSE

1.1.1 Priorities in each neighborhood will vary, but fundamental planning components inherent to each neighborhood

should be vetted with residents during the development of plans, such as:

1.1.1.1 Assets and locations of neighborhood value that should be targeted for protection and preservation.

1.1.1.2 Areas and issues that create stress and friction with residents.

1.1.1.3 Preferred redevelopment areas and locations where housing and services can be expanded.

1.1.1.4 Strategies to increase access and connections to commercial services and amenities.

1.1.1.5 Identification of capital investment and infrastructure priorities.

1.1.1.6 Strategies to expand and market neighborhood identity and value.

1.1.1.7 Strategies to create and grow a neighborhood organization, increase activism and betterment, and

promote the concept of “Neighboring” to build relationships and keep neighborhoods strong.

1.1.2 These components are essential to shaping neighborhood-specific strategies that are aligned with resident values

and needs while ensuring consistency with the broader goals of the Forward SGF Comprehensive Plan.

1.1.3

For the purposes of this project, the City will organize the twenty-four (24) registered neighborhoods into six (6)

planning groups, each consisting of four geographically adjacent neighborhoods. This grouping structure is

intended to enhance efficiency in stakeholder engagement, including meeting coordination, information

gathering, and collaborative planning. Aligning proximate neighborhoods will facilitate more effective discussion

of shared needs and will support the development of coordinated improvement strategies for issues that extend

across multiple neighborhood boundaries.

1.2 BACKGROUND

1.2.1

The City of Springfield is located in central Greene County, at the intersections of Interstate Highway 44 and U.S.

Highways 60 & 65. With a population of 170,596, Springfield is the largest city in the Ozarks region, with a total

population of 475,220 for the Metropolitan Statistical Area. St. Louis, Kansas City and Tulsa are all approximately

three (3) hours away by car, so Springfield is a hub for education, medical services, and retail shopping for the

region.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 5 of 44

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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