Project Information

Bid Title

Replacement Time and Attendance, Human Resources and Payroll System

Issuing Agency

City of Gaithersburg

Location

Maryland

Published Date

Feb 24, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-2026-018

Original Source

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Bid Documents

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Project Description

Replacement Time and Attendance, Human Resources and Payroll System

• RFP Number: RFP-2026-018
• Start Date: 01/07/2026
• Close Date: 02/27/2026 3:00 PM

• Status Details Open

The purpose of the request for proposals is to solicit sealed proposals from qualified firms to establish a contract through competitive negotiation to provide, configure, and implement a comprehensive, efficient, modern and robust Time and Attendance System (T&A System) for timekeeping to replace the City’s existing UKG Workforce Central System.

Offerors may optionally propose replacing the City’s ADP Workforce Now Human Resources and Payroll System with a new Human Resources/Payroll System (HR/Payroll System). Offerors who elect to propose this optional scope must propose replacing the entirety of the Existing HR/Payroll System (i.e., proposals to replace only the Payroll or Human Resources system will not be considered), and the result must be a single unified, seamless system meeting all human resources, payroll, and time and attendance requirements.

The City’s NEOGOV system will be maintained as-is – replacement will not be considered.

The T&A System must be fully implemented no later than February 1, 2027.

• Solicitation Document
• Attachment B - System Characteristics Form - Time and Attendance
• Attachment C - System Characteristics Form - Payroll and Human Resources
• Pre-Submission Meeting Attendance Sheet
• Addendum #1 - Q & A
• Attachment E - Price Spreadsheet
• Amendment #1

Commodity Codes

• NAICS 541214Payroll Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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