Project Information

Bid Title

RFQ Sea Wall and Beach Improvements

Issuing Agency

Town of North Kingstown

Location

Rhode Island

Published Date

Mar 25, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ Sea Wall and Beach Improve

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ Sea Wall and Beach Improve
Bid Title:	RFQ Sea Wall and Beach Improvements
Category:	Purchasing
Status:	Open

Description: Please See Related Documents This is an RFQ no Pricing should be included Publication Date/Time: 3/25/2026 2:00 PM Closing Date/Time: 5/6/2026 11:00 AM Pre-bid Meeting: 4/15/2026 Related Documents: RFQ Sea Wall and Beach Improvements

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI 02852-6202

PHONE: (401) 294-3331

FAX: (401) 583-7145

www.northkingstownri.gov

TOWN OF NORTH KINGSTOWN – PUBLIC WORKS &

RECREATION DEPARTMENTS

REQUEST FOR QUALIFICATIONS

*Sealed qualifications for the above will be accepted in the Office of Purchasing/Finance, Town of

North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until

Wednesday, May 6, 2026 at 11:00AM, and will then be publicly opened read aloud. The

Municipal Offices are opened 8:30am – 4:30pm, Monday through Friday. Please plan accordingly.

NO QUALIFICATIONS WILL BE ACCEPTED AFTER THE WEDNESDAY, May 6 2026,

11:00AM DEADLINE.

All questions are to be submitted in writing via email ONLY to: Tim McDavitt, Purchasing /

Finance- tmcdavitt@northkingstownri.gov). Questions must be received no later than 4:00PM on

Friday, April 27, 2026.

A NON-MANDATORY SITE WALK WILL BE HELD AT THE NORTH KINGSTOWN

TOWN BEACH (10 BEACH STREET; MEET AT BEACH PARKING LOT) ON

WEDNESDAY, April 15, 2026 AT 10:00AM.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING AND/OR

BIDNETDIRECT.COM WEBSITES FOR ANY SUBSEQUENT BID ADDENDUM. NO

ADDENDA WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48) HOURS OF

THE BID SUBMISSION DEADLINE.

A contract shall be negotiated with the highest qualified firm in accordance with R. I. General Laws

Section 45-55-8.1 and the qualification based selection process outlined in Sections 37-2-64; 37-2-

66; 37-2-67 and 37-2-68.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with the

Town being named as an additional insured, Worker’s Compensation, with a waiver of subrogation

will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to

waive any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or

bid opening, provided a request is received three (3) days prior to said meeting by calling 294-

3331, ext. 142.

*PLEASE SUBMIT AN ORIGINAL AND ONE (1) ELECTRONIC COPY (Thumb Drive).

SELECTION CRITERIA

The submittals will be evaluated as to RIGL 45-55-8.1 “Qualification based selection of

architects and engineers.” The submittals will also be evaluated as to RIGL 37-2-64;

37-2-66; 37-2-67; and 37-2-68 and the award shall be made on the basis of the highest

qualified firm.

The following factors will be considered in determining the highest qualified firms and your

submission must demonstrate and include your firm's:

▪ Overall responsiveness of proposal to submittal requirements.

▪ Competence to perform the services as reflected by technical training and education;

general experience; experience in providing the required services; and the qualifications

and competence of persons who would be assigned to perform the services;

▪ Ability to meet the proposal requirements and to demonstrate an understanding of the

scope of the projects;

▪ Demonstrated understanding of project goals, thoroughness of work plan, and frankness of

response to proposed task and listing timeline and deliverables.

▪ Quality of work previously performed by the firm for the Town of North Kingstown, if

any.

▪ Past performance as reflected by the evaluation of private persons and officials of other

governmental entities that have retained the services of the firm with respect to such

factors as control of costs, quality of work, and an ability to meet deadlines;

▪ Familiarity/experience with permitting, requirements, and standards of Coastal Resources

Management Council.

▪ Meets or exceeds insurance requirements, including proof of Errors and Omissions

Insurance Coverage;

▪ Services offered;

▪ Qualifications and previous related work experience of key project personnel in working

on projects of a similar scope. Experience of personnel to be assigned to the project

including detailed resumes for each individual, qualifications, licenses and professional

registration: (NOTE: all engineering services requiring a Professional Engineer shall be

performed by a RI Licensed Professional Engineer, all architectural services shall be

performed by a Rhode Island Licensed Architect; all Landscaping Architecture Services

shall be performed by a RI Licensed Landscape Architect, substitutions will not be

allowed without prior approval of the awarding authority).

▪ Qualifications and demonstrated experience of principals and/or subcontractors in leading

community discussions and in producing graphic diagrams, site plans, renderings and

concepts.

▪ The Town of North Kingstown reserves the right to waive informalities or irregularities in

proposal received where such is merely of form and not substance. In addition, the town

reserves the right to hold oral interviews with those consultants with the highest scores.

Finally, by submitting a proposal package, the consultant hereby authorizes the town or its

authorized representatives to contact references and make such further investigation as

may be in the best interest of the town.

▪ The consultant or sub-consultants shall identify any groups, individual or organization that

they may have worked for or organization that they may have worked for or currently

work for, that has ownership, lease, development related or similar interests in the Town

of North Kingstown. The Town reserves the right to reject any proposal or proposer whom

the Town believes has a conflict of interest.

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF QUALIFICATIONS

Requests for Qualifications must be submitted in SEALED ENVELOPES, addressed

to the Town of North Kingstown Municipal Office Building, ATTN:

Purchasing/Finance, 100 Fairway Drive, North Kingstown, Rhode Island 02852, and

clearly marked with the name of the project, and the date and time of opening. Qualifications

will be received by the Purchasing Agent up to the specified time as noted on the Request for

Qualifications.

Qualifications submitted for a specified item must not be combined under the same

cover with any other qualifications.

It is the bidder’s responsibility to see that their Qualifications Request is delivered

within the time and at the place prescribed. Qualifications received prior to the deadline will

be date/time stamped and securely kept unopened. No responsibility will attach to any officer

or person for the premature opening of qualifications not properly addressed and identified.

Any Qualifications received after the time and date specified shall not be considered,

by messenger or by mail, even if it is determined by the Town that such non-arrival before

the deadline was due solely to delay in the mails for which the vendor is not responsible.

Conditional or qualified bids will not be accepted.

ARTICLE 2.PREPARATION OF QUALIFICATIONS

Erasures or other changes must be explained or noted over the signature of the vendor.

Each qualification must be submitted in sealed envelopes, clearly labeled, so as to guard

against opening prior to the time set therefore.

The Town may consider any qualifications not prepared and submitted in accordance

with the provisions hereof and reserves the right to reject any or all proposals in whole or in

part, toward any item, group of items, or total bid; to waive any technical defect or formality

in same, or to accept any qualifications deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral proposals, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF QUALIFICATIONS

Qualifications may be withdrawn personally or by written request at any time prior

to the time specified for the deadline. Qualifications may be modified in the same manner.

Negligence on the part of the vendor in preparing the qualifications confers no right of

withdrawal or modifications of their qualifications after such qualifications has past the

submittal deadline.

ARTICLE 5. QUALIFICATIONS OF THE VENDOR

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product, service, or equipment bid on. No bid shall

be considered from bidders who are unable to show that they are normally engaged in

purveying the type of product or equipment specified in the bid proposal.

To receive full consideration, the vendor must submit literature and necessary details,

when applicable, on the material or service he proposes to furnish in order that the Town may

have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE VENDOR

At the time of the deadline for the request, each vendor will be presumed to have inspected

the Specifications and Contract Documents (including all Addenda) which has been sent to the

address given by such vendor. The failure or omission of any vendor to receive or examine any

form, instrument, or document shall in no way relieve any vendor from any obligation in

respect to his qualifications submittal.

Any exceptions or deviations from the provisions contained in this Request for

Qualifications must be explained in detail and attached to the submittal. If such deviations do

not depart from the intent of this notice and are in the best interest of the Town, the qualification

request will receive careful consideration.

ARTICLE 7. PRICING (ONLY FOR HIGHEST QUALIFIED VENDOR)

Any pricing by the highest qualified vendor in regards to this qualification request shall

be irrevocable for (90) ninety days, or until the qualification request is awarded by the Town

Council. After award by the Town Council, said prices shall then remain firm for the duration

of the Contract.

ARTICLE 8. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General

Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from

payment of Federal Excise Taxes. The prices proposed must be exclusive of taxes and will be

so construed. Exemption certificates will be completed as required by the successful vendor.

ARTICLE 9. CONTRACT PERIOD AND TERM OF AGREEMENT (N/A)

Contract period – PER CONTRACT. If financially advantageous to the Town of North

Kingstown, these contracts may be renewed or extended, from time to time, when agreed to,

in writing, by both parties.

ARTICLE 10. INSURANCE (N/A)

The Vendor shall assume responsibility and liability for all injuries to persons or

damages to property, directly or indirectly due to, or arising out of, his operations under the

contract and shall be responsible for the proper care and protection of all work performed until

completion and final acceptance by the Town.

The Vendor shall also indemnify and save harmless the Town of North Kingstown

against any and all claims of whatever kind and nature due to, or arising out of, his breach or

failure to perform any of the terms, conditions, or covenants of the contract resulting from

acceptance of his Qualifications Request.

The Vendor shall furnish the Purchasing Agent with certificates of insurance from

companies acceptable to the Town of North Kingstown. All insurance companies listed on

certificates must be licensed to do business in the State of Rhode Island. The Vendor shall

provide a certificate of insurance as specified in the Request for Qualifications. Contracts of

insurance (covering all operations under this contract) shall be kept in force until the Vendor’s

work is accepted by the Town.

The limits of the insurance must be at least in the amounts specified below:*

(R). Commercial General Liability-Occurrence Form $1,000,000/$1,000,000

(R). Automobile Liability - $ 1,000,000.

(R). Worker's Compensation (if legally allowed and available).

(R). Professional Liability - $ 1,000,000.

Also: the Town shall be named as additional insured on all such certificates of insurance.

*Sample Certificate of Insurance attached

The Vendor shall require similar insurance in the above amounts to be taken out and

maintained by each sub-vendor. The Vendor shall be fully responsible for the acts and

omissions of his sub-vendors and of persons employed either directly or indirectly by them, as

he is for the acts and omissions of persons directly employed by him. Nothing contained in

the contract shall create any contractual relation between any sub-vendor and the Town of

North Kingstown.

ARTICLE 11. LAWS, ORDINANCES AND CODES

All applicable Federal and State Laws, Ordinances and Codes of the Town of North

Kingstown and regulations of all authorities having jurisdiction over this Project shall apply to

this contract the same as though written herein in full.

The Town of North Kingstown will not award the Contract to any Vendor who is, at the

time, ineligible under the provisions of any applicable regulations issued by the Secretary of

Labor, United States Department of Labor, or is not qualified under applicable Ordinances of

the Town of North Kingstown, or the laws of the State of Rhode Island.

ARTICLE 12. LIQUIDATED DAMAGES

Failure on the part of the vendor to complete the project within the agreed time schedule

will result in a liquidated damage cost of Two Hundred Dollars ($200.00) per day, excluding

Saturdays, Sundays, and holidays, to the vendor, until completion (final acceptance), excluding

warranty periods. The Town may apply liquidated damage costs to current payment requests

not yet paid.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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