Project Information

Bid Title

Request for Proposal: Gasoline and Diesel Fuel Bid

Issuing Agency

Midland Public Schools

Location

Michigan

Published Date

Sep 22, 2026

Closing Date

Oct 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal: Gasoline and Diesel Fuel Bid

Request for Proposal: Gasoline and Diesel Fuel Bid

RFP Timeline

Issue Date: 9/22/2026
Proposal Due Date: 10/7/2026 at 2:00 p.m.

Project Award Date: Bids will be opened on October 7, 2026 at 2:00 p.m. local time for presentation to the Board of Education at their next regularly scheduled meeting.

Project Commencement: The contract period runs from February 1, 2026 through January 31, 2028 (with two 1-year renewal options with mutual consent). Deliveries must be guaranteed within 72 business hours of order receipt.

Bid Submission: All bids must be submitted on the provided Pricing Bid Form in a sealed envelope marked "GASOLINE AND DIESEL FUEL BID" in the bottom left-hand corner and include the following original signed documents:

• Proposal Response Cover Sheet
• Certification of Compliance with Specifications
• Conflict of Interest Statement (Familial Relationships Form)
• Iran Economic Sanctions Act Certification
• One (1) signed Pricing Bid Form

One (1) copy of the required documents should be delivered/addressed to:
Michael Moeggenberg, Director of Facilities and Operations

Midland Public Schools

600 E. Carpenter St., Midland, MI 48640

(Note: Bid opening will take place at Midland Public Schools Maintenance Building, 811 George St, Midland, MI 48640.)

Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

RFP Documents

• 
  
  INVITATION TO BID Gas and Diesel 2026.pdf
  

SPECIFICATIONS

1. PERIOD OF CONTRACT:
The contract shall be for the period February 1, 2026 through January 31, 2028 with two 1-year renewal options with mutual parties consent.

2. DELIVERY REQUIREMENTS:
Service must be prompt and dependable. Deliveries shall only be made with the district’s authorization. All deliveries shall be guaranteed within seventy-two (72) business hours of receipt of order or notification. All deliveries must be freight prepaid, FOB: destination.

The delivery driver will meter the product into tanks, sign and furnish a delivery ticket with the beginning and ending meter reading. Delivery tickets must be signed by the transportation department. Deliveries will be made in “gross gallons”.

- Bidder will provide Midland Public Schools with a one-hour notification prior to driver delivery.
- Driver will put in additive when floating.
- All deliveries shall be guaranteed within seventy-two (72) business hours of receipt of order or notification.

3. QUANTITIES:
The quantities listed herein cannot be guaranteed; however, the staff anticipates purchasing the minimum quantities listed. The quantities listed for each individual item will be ordered for quantities as needed. Midland Public Schools reserves the right to order additional quantities, as needed, and at the bid prices, for the duration of the contract period.

NO SHIPMENTS ARE TO BE MADE AGAINST THE CONTRACT. ORDERS WILL BE PLACED AS NEEDED.

4. ESTIMATED QUANTITIES:
Midland Public Schools operates approximately 42 diesel vehicles and 26 gasoline vehicles.

Location	Tank Size	Approximate Fuel Used 2025
600 E. Carpenter St.	Two 12,000 gallon Diesel	90,600 gallons
600 E. Carpenter St.	One 6,000 Gasoline	18,000 gallons

5. PRODUCT SPECIFICATIONS:
5.1 Unleaded Gasoline:
Must have a minimum octane rating of 87; proof of octane must be shown; shall contain no more than 10% methanol, ethanol or any other alcohol; must conform to ASTM D4814 specifications and latest amendments.

5.2 #2 Ultra Low Sulfur Diesel Fuel
For highway and road use; winter mix shall be available November through February; .05% maximum sulfur content; .02% maximum ash content; conforms to ASTM D-975 and Federal Specification VV-F-800D;
-10 degree Fahrenheit cold point; -10 degree Fahrenheit pour point; 140,000 or lower BTU/Gal (gross). Additives must be in accordance with ASTM standards.

6. FUEL PRICE CALCULATION:
The price per gallon paid by the Board of Education for diesel fuel and gasoline will be based on the unbranded average as published weekly by the posted terminal price document (defined below in paragraph 7), plus applicable taxes, plus a constant fixed price differential indicated on the bid form.

The fixed price differential shall include the cost of delivery, overhead, and profit above the posted terminal price. Prices shall be freight prepaid, F.O.B destination.

7. POSTED TERMINAL PRICE:
The vendor's cost of fuel from the refiner's depot, as shown on the posted terminal price document.

7.1. Bidder shall select and disclose a refiner's depot that will be used to supply fuel to the specified destinations.

7.2 Bidder should indicate in the space provided on the bid form, the first and last names, and telephone number(s), of the source refinery employee(s) who may verify fuel prices for a given day and the location of the selected source refinery.

7.3 Failure to supply the above requested information on the bid form may be grounds for bid disqualification, or cancellation of the purchase order without further cause.

7.4 Posted Terminal price documentation, verifying posted terminal price shall be furnished with all invoices. The unbranded average shall be used as the basis for invoicing purposes. Documentation shall be from the Oil Price Information Service (OPIS), and shall bear the OPIS logo and/or letterhead, or shall be from the Data Transmission Network Corporation
(DTNergy) Fast Rack.

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Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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