Project Information

Bid Title

Managed Print Services

Issuing Agency

Rochester Public Schools

Location

Minnesota

Published Date

Mar 18, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #040926

Original Source

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Bid Documents

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Project Description

Project: Managed Print Services

Ref. #: RFP #040926

Type: RFP

Status:

Open

Open Date: Mar 18th 2026, 12:00 PM CDT

Questions Due Date: Mar 27th 2026, 12:00 PM CDT

Contact Information: Tanner Sorensen, tasorensen@rochesterschools.org

Close Date: Apr 9th 2026, 1:00 PM CDT

Project Description: Rochester Public Schools (Independent School District #535) is seeking proposals from qualified vendors to provide districtwide Managed Print Services for a sixty (60) month contract beginning July 1, 2026.
The District operates approximately 116 multifunction devices and 88 desktop printers across its schools and administrative buildings. The selected vendor will provide equipment leasing, installation, maintenance, toner and supplies, secure printing, training, and ongoing service and support. The solution must integrate with the District’s existing print management system and support a reliable, secure, and efficient printing environment for students and staff.
The District is seeking a long-term partner with demonstrated experience in K–12 public school environments who can deliver responsive local service, transparent billing, strong data security practices, and measurable performance standards. Full implementation must be completed prior to July 1, 2026 to ensure uninterrupted service at the start of the 2026–2027 school year.

Commodity Codes

• NAICS 811212Computer and Office Machine Repair and Maintenance

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