Project Information

Bid Title

REQUEST FOR PROPOSALS (RFP) Replacement of 10-Inch Waterline Valve & 70-foot Cross Culvert

Issuing Agency

Town of Middlebury

Location

Vermont

Published Date

May 4, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSALS (RFP) Replacement of 10-Inch Waterline Valve & 70-foot Cross Culvert

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TOWN OF MIDDLEBURY

77 MAIN STREET, MIDDLEBURY, VT 05753

REQUEST FOR PROPOSALS (RFP)

Replacement of 10-Inch Waterline Valve & 70-foot Cross Culvert

Location: Intersection of Cady Road and Route 7, Middlebury VT

Issue Date: 5/4/2026

Sealed Bids for the construction of the Replacement of 10-Inch Waterline Valve & 70-foot Cross Culvert

will be received by the Town of Middlebury, Vermont, at the Public Works Building on 1020 Route 7

South Middlebury, VT 05753, until 11:00 a.m. local time on Tuesday, May 26, 2026 at which time the

Bids received will be publicly opened and read.

Bid packages must be received by the Director of Operations, Town of Middlebury.

Bids can be submitted as follows:

Emailed to: mcram@townofmiddlebury.org (preferred method)

Delivered in sealed envelope to:

Matt Cram

Department of Public Works

1020 Route 7 S

Middlebury, VT 05753

A pre-bid conference will be held at 9:00 a.m. local time on Friday, May 8th, 2026 at the Town of

Middlebury Department of Public Works, 1020 Route 7 South, Middlebury VT 05753. Attendance at

the pre-bid conference is highly encouraged but is not mandatory.

INTRODUCTION

The Town of Middlebury, VT is requesting proposals from qualified contractors for the replacement of a

failed or inoperable waterline valve on an existing 10-inch cast iron mainline located along Route 7 just

south of the Cady Road intersection and the removal of a catch basin and replacement of a 70’ cross

culvert on Cady Rd at the intersection of Route 7. The purpose of this project is to restore full operational

control of the water distribution system as well as upsizing and improving the existing drainage. Work to

be done includes removal of the existing catch basin on the south side of Cady Rd, Upsizing the existing

15” x 70’ metal cross culvert to a 18” x 70’ HDPE (Grey Pipe) culvert, replacing the 10-inch valve south of

Cady Road, replacing the10-inch Tee at the Cady Road waterline intersection and installing solid sleeves

on all connecting 10-inch mains. The work to be performed will replace the infrastructure with new,

reliable units in accordance with current industry standards.

PROJECT OVERVIEW

Project Title: Replacement of 10” Waterline Valve & upsizing 15” Cross Culvert

Location: Route 7 S at Cady Road

Existing Pipe Material: 10” Cast Iron Mainline, 15” x 70’ Metal Culvert

Project Scope: Removal and replacement of an existing 10” waterline valve, Removal of existing catch

basin, replacement and upsizing of the existing 15” metal cross culvert to an 18” HDPE cross culvert,

including all necessary excavation, pipe cutting, fitting, valve installation, and surface restoration.

TOWN OF MIDDLEBURY

77 MAIN STREET, MIDDLEBURY, VT 05753

SCOPE OF WORK

The Contractor shall provide all labor, equipment, materials unless specified otherwise, and incidentals

required to complete the work as described below:

Preconstruction Activities

• Follow all VOSHA / OSHA regulations and guidelines.

• Contact Dig Safe

• Contact the Town of Middlebury to locate utilities.

• Coordinate with Owner for water shutdown schedules.

• Provide traffic control and public notification as required.

• Obtain and comply with all required permits (Vtrans State Highway Access and Work in the R.O.W

Permit).

Valve Replacement

• Excavate and expose the existing 10” cast iron mainline.

• Safely remove the existing valve and associated fittings.

• Install a new 10” resilient Mueller (or approved equivalent) gate valve, open counter clockwise.

(Furnished by the Town of Middlebury)

• Install a new 10” Tee, Mueller (or approved equivalent). (Furnished by the Town of Middlebury)

• Install solid sleeves to reconnect all 10-inch pipe. (Furnished by the Town of Middlebury)

• Install a 10-inch to 8-inch reducer on Route 7 mainline. (Furnished by the Town of Middlebury)

• Install new mechanical joint restraints, gaskets, bolts, and accessories. (Furnished by the Town of

Middlebury)

• Ensure all fittings are compatible with cast iron pipe connections.

• Conduct pressure and leakage testing per AWWA C600 standards.

• Receive acceptance of work from Town of Middlebury Director of Operations or Water

Department prior to backfill.

Removal of Catch Basin / Replacement of Cross Culvert

• Safely excavate and remove existing catch basin and 15” cross culvert.

• Install new 18”x70’ HDPE cross culvert. (Furnished by the Town of Middlebury)

• Backfill and compact to existing grade using approved materials.

• Ditch inlet side of culvert (south side) approximately 30’ and outlet side of culvert (North side) as

far as needed to ensure proper drainage.

• Stone line around inlet and outlet ends using 3”-4” erosion stone.

Restoration

• Backfill and compact to existing grade using approved materials.

• Restore pavement or landscape disturbed during construction to pre-existing conditions.

• Dispose of all debris in accordance with local regulations.

Testing and Commissioning

• Perform hydrostatic pressure test and disinfection per AWWA C651.

• Coordinate with Owner for system flushing and bacteriological sampling.

• Provide record drawings and final inspection report.

PROPOSAL REQUIREMENTS

• Proposals must include the following information:

• Company name, address, and contact information

TOWN OF MIDDLEBURY

77 MAIN STREET, MIDDLEBURY, VT 05753

• Statement of qualifications and relevant experience

• Project approach and schedule

• List of key personnel and subcontractors (if any)

• Detailed cost proposal, including:

o Labor, materials, and equipment

o Traffic control and restoration costs

o Contingency or optional items (if applicable)

PROJECT SCHEDULE

• RFP Issue Date: May 4, 2026

• Pre-Bid Meeting: May 8, 2026 @ 9:00a.m.

Middlebury- Department of Public Works

1020 Route 7 S, Middlebury, VT 05472

• Deadline for Questions: May 18, 2026

• Proposal Submission Deadline: May 26, 2026 @ 11:00a.m.

Email PDF of Proposal to: mcram@townofmiddlebury.org or deliver submittal to Middlebury

DPW- 1020 Route 7S, Middlebury, VT 05472.

• Estimated Start Date: June 15, 2026

• Completion Deadline: October 19, 2026

SELECTION CRITERIA

Proposals will be evaluated based on the following criteria:

Evaluation Factor

Weight

Experience & Qualifications

30%

Cost Proposal

25%

Project Understanding & Approach 30%

Schedule

15%

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 332911Industrial Valve Manufacturing

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