Project Information

Bid Title

Turn Lanes on SR 416

Issuing Agency

City of Sevierville

Location

Tennessee

Published Date

Jul 9, 2026

Closing Date

Jul 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Turn Lanes on SR 416
Category:	RFQ
Status:	Open

Description: RECEIPT AND OPENING OF PROPOSALS The City of Sevierville, Tennessee (herein called the “Owner”) invites proposals from qualified firms (herein called “Design firms”) for Turn Lanes on SR 416. The following pages summarize the scope of work and requirements for the proposal. The Owner will RECEIVE QUALIFICATIONS UNTIL July 22, 2026 at 3:00 pm at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862 (Mailing address: P. O.  Box 5500, Sevierville, Tennessee, 37864).  The envelopes containing the proposals must be sealed, addressed to Linda Underwood, and must bear the following information: Name of Proposing Firm Design Firm’s Address Date and Time of Proposal Opening Proposal Enclosed: SR 416 Turn Lanes ENCLOSE THE ORIGINAL, FIVE (5) COPIES, AND ONE (1) ELECTRONIC COPY The Owner may consider informal any proposal not prepared and submitted in accordance with the provisions hereof, and may waive any informality or reject any and all proposals.  Any proposal received after the time and date specified may not be considered. Publication Date/Time: 6/16/2026 12:00 AM Closing Date/Time: 7/22/2026 3:00 PM Addendum Date/Time: 7/9/2026 Contact Person: Doug Tarwater, P.E., Public Works Director 865-429-4567 dtarwater@seviervilletn.org Qualifications: Design Firm shall include a detailed description of its experience and qualifications for this type of project—specifically the individual personnel that will be assigned to this project. Related projects and similarities as well as details about how the organization worked to make the projects successful should also be described. The Owner may make such investigations as he/she deems necessary to determine the ability of the Design Firm to supply the necessary services, and the Design Firm shall furnish to the Owner all such information and data for the purpose as the Owner may request. The Owner reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Design Firms fail to satisfy the Owner that such Design Firm is properly qualified to carry out the obligation of the contract by supplying the service contemplated therein. Related Documents: Request for Qualifications -Turn Lanes on SR 416 ADDENDUM (PDF) Request for Qualifications - Turn Lanes on SR 416 (PDF)

Attachment Preview

Request for Qualifications

for

Turn Lanes on SR 416

ADDENDUM

Extending closing date to July 22, 2026 at 3:00 PM

(All other requirements remain the same)

City of Sevierville

120 Gary Wade Boulevard

P. O. Box 5500

Sevierville, TN 37864-5500

(865) 453-5504

Fax: (865) 453-5518

For Specific Information on Project:

Doug Tarwater, P.E., Public Works Director

865-429-4567

dtarwater@seviervilletn.org

June 2026

INFORMATION FOR PROPOSING COMPANIES

RECEIPT AND OPENING OF PROPOSALS

The City of Sevierville, Tennessee (herein called the “Owner”) invites proposals from qualified firms (herein called

“Design firms”) for Turn Lanes on SR 416. The following pages summarize the scope of work and requirements for

the proposal. The Owner will RECEIVE QUALIFICATIONS UNTIL July 22, 2026 at 3:00 pm at Sevierville City Hall,

120 Gary Wade Boulevard, Sevierville, Tennessee, 37862 (Mailing address: P. O. Box 5500, Sevierville,

Tennessee, 37864). The envelopes containing the proposals must be sealed, addressed to Linda Underwood, and

must bear the following information:

Name of Proposing Firm

Design Firm’s Address

Date and Time of Proposal Opening

Proposal Enclosed: SR 416 Turn Lanes

ENCLOSE THE ORIGINAL, FIVE (5) COPIES, AND ONE (1) ELECTRONIC COPY

The Owner may consider informal any proposal not prepared and submitted in accordance with the provisions

hereof, and may waive any informality or reject any and all proposals. Any proposal received after the time and

date specified may not be considered.

INTRODUCTION AND DESCRIPTION

The City of Sevierville, Tennessee, hereinafter referred to as “Owner” seeks to retain the services of a professional

consultant engineering firm/team, hereinafter referred to as “Design Firm” to provide services related to the

planning, permitting, design, utility coordination, right-of-way acquisition, public outreach, bid process

administration, and construction support for proposed improvements to be made to State Route 416 in

Sevierville.

The project area includes State Route 416 in Sevierville between Jack Delozier Drive and Maples Branch Road.

The project will include intersection improvements at Jack Delozier Drive, Shaconage Trail, Murphy’s Chapel

Drive, and Maples Branch Road. The plan view below illustrates an unsignalized left-turn lane with an acceleration

lane, which represents an acceptable approach. However, proposer is encouraged to suggest alternative

configurations that achieve equal or greater operational and safety benefits, provided the proposed design is

supported by sound engineering analysis and meets applicable design standards.

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SCOPE OF SERVICES

The City intends to deliver this project as efficiently as possible and encourages innovative, cost-effective

solutions that minimize right-of-way impacts, utility relocations, environmental impacts, and construction costs.

The intent of this project is to construct improvements at the locations specified above to help reduce anticipated

delays for turning vehicles and enhance overall traffic operations for the corridor, and to help reduce corridor

wide crashes.

It is the intent of this Request for Qualifications to include all services from preliminary planning through

construction support for this project. A separate contract will be awarded at a later date for Construction

Inspection.

It is anticipated that responsibilities of the Design Firm may include, but are not limited to the following:

(a) Preliminary Project Planning

(b) Survey services for the project area.

(c) Pre-design meetings and planning sessions with affected utilities, city officials, the public, and others

if necessary.

(d) Utility design will be included in this project for some utilities.

(e) Utility coordination with affected utilities.

(f) Geotechnical investigation and design as needed.

(g) Any required Federal, State, or Local permitting.

(h) Right of Way valuation and acquisition on behalf of the owner, including obtaining any necessary title

reports or searches.

(i) Engineering design services to prepare project specifications and bid/construction documents for the

construction of project.

(j) Preparation of itemized estimates of probable cost using TDOT average unit price data, specific to the

Sevier County market.

(k) Assistance with applying for any Federal, State or Private funds that may come available to complete

the proposed project.

(l) Assistance in evaluation of bids and recommendation for contract award, including pre-bid meetings,

addendum publishing, etc.

(m) Coordination Meetings during construction including shop drawing reviews, RFI responses, change

order review, and other services as needed.

(n) Preparation of agendas, presentations, reports, and other documents, and attend regular and special

meetings of the Owner’s governing board.

(o) Any other services necessary to complete the design and completion of the project.

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The Design Firm shall provide complete design deliverables, including drawings and specifications in both hard

copy and electronic formats. These documents shall contain sufficient detail to clearly illustrate the scope of work

and convey the necessary information for the proper execution of the project. While the Design Firm is

responsible for the preparation and submission of all design and specification documents, the Owner shall be

responsible for advertising the project and administering the bidding process. The winning firm shall plan to hold

at minimum of 1 public meeting prior to any ROW acquisition. The selected design firm will be expected to

coordinate closely with TDOT and obtain all required approvals for work within state right-of-way.

RFQ CONTENT REQUIREMENTS

GENERAL INFORMATION

Design Firm must provide a brief profile of the company, including a brief history of the company, corporate

structure, ownership interest, and the length of company’s existence. All personnel proposed to be

employed on this project should be listed with biographical information. An organizational chart with key

personnel and their affiliation with the project shall be included.

QUALIFICATIONS

Design Firm shall include a detailed description of its experience and qualifications for this type of project—

specifically the individual personnel that will be assigned to this project. Related projects and similarities as

well as details about how the organization worked to make the projects successful should also be described.

The Owner may make such investigations as he/she deems necessary to determine the ability of the Design

Firm to supply the necessary services, and the Design Firm shall furnish to the Owner all such information

and data for the purpose as the Owner may request. The Owner reserves the right to reject any proposal if

the evidence submitted by, or investigation of, such Design Firms fail to satisfy the Owner that such Design

Firm is properly qualified to carry out the obligation of the contract by supplying the service contemplated

therein.

PROJECT APPROACH

Design Firm shall describe their project approach and identify any particular problems, design issues, or

options that may be made apparent in its investigation based on past experience or its review of the project.

DESCRIPTION OF TASKS

Design Firm shall describe the tasks that it will require to accomplish this project. The description should

include a detailed scope of the services expected to be performed.

REFERENCES

Proposals shall include company/agency names, contacts, phone numbers and detailed description of

projects for at least five (5) references. The Owner will most likely contact all listed references as well as any

other client listed in the proposal.

CURRENT WORKLOAD

Design Firm shall show the amount of work currently under contract with other clients and how that relates to

current staff as well as how this proposed additional work will affect the efficiency of the firm.

UTILITY RELOCATION

Utility relocation coordination is expected to be a substantial portion of this project. Design firms shall detail

their experience with utility relocation in state highway rights-of-way.

ESTIMATION OF COSTS

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No billing information is required with the initial submittal. Design Firms will be evaluated for qualifications

based on submitted information, interviews, and other information gathered during the process.

Contract negotiations with the selected Design Firms will include establishment of billing rates and “not to

exceed” ceilings. If those negotiations fail to result in a contract that is acceptable to the Consultant

Evaluation Committee, that Design Firm will be dismissed. The next qualified Design Firm will be called in for

negotiations, and this process continued until an acceptable contract is negotiated.

SUBMISSION SIZE

For submission of qualifications, less is better than more. Please keep resumes for each team member to one

page each and show enough relevant information for the Design Firm qualifications for the Owner to make

an informed decision. Minimum font size shall be 10pt.

SELECTION CRITERIA AND PROCESS

SELECTION PROCESS

This will be a qualifications-based selection process. The Owner, through a Consultant Evaluation

Committee, will evaluate the qualifications for those submitting responses and may (1) select firm with which

to attempt negotiations for the contract or (2) develop a “short list” of firms for further evaluations. Each

Design Firm from which a response was received will be informed of their success or failure after the initial

evaluation. The factors that will be considered in evaluation of proposals are:

a. Responsiveness to the RFQ. (10%)

b. Past experience with projects of similar scope. (25%)

c. Qualifications of individuals to be assigned to this project and availability of staff. (25%)

d. Demonstrated ability to meet schedules and work efficiently without compromising sound

engineering practice. (10%)

e. Design Firm’s approach to the project. (10%)

f. Amount of work under contract with other clients. (10%)

g. Experience coordinating utility relocations on roadway projects within state highway rights-of-way

(10%)

Post-proposal interviews may be utilized as the final step in selecting the Design Firm. To be responsive, the

proposal team must make themselves available for an interview at the time offered.

Evaluation proceedings will be conducted within the established guidelines regarding equal employment

opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national

origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other minority-owned

and women-owned firms are encouraged to respond to all advertisements by the City of Sevierville,

Tennessee.

The Owner intends to select Design Firm that has the experience and resources to perform this project. The

design effort should include a team of seasoned professionals with demonstrated experience in the type of

work described herein.

The intent is to employ a Design Firm to accomplish these functions in an effective and cooperative effort

with the Owner.

PRE-PROPOSAL MEETING

No pre-proposal meeting is scheduled for this project. Please submit your questions by email to Doug

Tarwater, PE, at dtarwater@seviervilletn.org. All questions will be answered directly then posted on the

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