Project Information

Bid Title

On Call Repair Services; IFB 26DPW177C

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Nov 13, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

26DPW177C

Original Source

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Bid Documents

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Project Description

Bid Number:	26DPW177C
Bid Title:	On Call Repair Services; IFB 26DPW177C
Category:	Bids for Public Works Projects (Chapter 30 Section 39M)
Status:	Open

Description: (Advertised in the Hometown Weekly issue of Thursday, November 13, 2025) (Advertised on the MNPA’s website, Thursday, November 13, 2025) (Published in the Central Register issue of November 12, 2025) (Advertised on CommBuys on Thursday, November 13, 2025) LEGAL NOTICE Town of Needham Invitation for Bid (IFB) Bid # 26DPW177C On-Call Repair Services The Town of Needham is accepting sealed bids for On-Call Repair Services. Copies of the Invitation for Bid (IFB) package will be available beginning November 13, 2025 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until the submission deadline. Sealed bids must be submitted no later than 1:30pm, December 4, 2025 to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on December 4, 2025 at 1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/ . Kathleen King Town Manager November 13, 2025 Publication Date/Time: 11/13/2025 12:00 AM Closing Date/Time: 12/4/2025 1:30 PM Contact Person: Ashley Ellis, Management Analyst; 781-455-7550; dpwbids@needhamma.gov Related Documents: 26DPW177C On Call Repair Services IFB Contract Agreement 30 39M

Attachment Preview

Town of Needham

Department of Public Works

Public Services Administration Building, 500 Dedham Avenue

Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date

November 13, 2025

Bid Title

On-Call Repair Services

Bid Number

Number of

Documents

Pre-Bid Meeting

26DPW177C

The Bid Package consists of 2 PDF documents. Returning this form

confirms receipt of all the documents.

N/A

Questions Due

November 26, 2025 at 5:00pm

December 4, 2025 at 1:30pm, Administration Office of the

Bids are Due

Department of Public Works located at the Public Services

Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received

our bid package noted above. It is recommended that interested bidders complete this

acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing

this, will the Town be able to provide notification of any addenda or answered questions

relating to this bid. Only those companies or individuals shown on the Distribution

Register will receive addenda to this bid. By completing and returning this

acknowledgement will ensure you are recorded on the Distribution Register.

Proposals from companies or individuals not acknowledging the addenda may be rejected

as not responsive.

Name of Company or

Individual

Name / Title of

Contact

Address

City/Town, State, Zip

Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before

submitting your bid to the Town. Bidders who access the bid package from the Town’s

website are responsible for checking the website periodically for any addenda that may be

issued by the Town.

26DPW177C

1

On-Call Repair Services

26DPW177C

Release

Date

November 13, 2025

Pre-Bid

Conference

Deadline

for

Questions

Bids Due

N/A

November 26, 2025 at 5:00pm

December 4, 2025 at 1:30pm

Director of Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

26DPW177C

2

(Advertised in the Hometown Weekly issue of Thursday, November 13, 2025)

(Advertised on the MNPA’s website, Thursday, November 13, 2025)

(Published in the Central Register issue of November 12, 2025)

(Advertised on CommBuys on Thursday, November 13, 2025)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB)

Bid # 26DPW177C

On-Call Repair Services

The Town of Needham is accepting sealed bids for On-Call Repair Services. Copies of the Invitation for

Bid (IFB) package will be available beginning November 13, 2025 at the Administration Office of the Public

Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business

hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until the

submission deadline.

Sealed bids must be submitted no later than 1:30pm, December 4, 2025 to the Administration Office of

the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL

NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on December 4, 2025 at

1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of

the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper

Publishers Association’s (MNPA) website at http://masspublicnotices.org/.

Kathleen King

Town Manager

November 13, 2025

26DPW177C

3

IFB 26DPW177C

On-Call Repair Services

Procurement in Brief

Primary

Procurement

Contact

Contract

Manager

Ashley Ellis, Management Analyst

781-455-7550

Mike Retzky, Superintendent of Water, Sewer, and Drains

Bid Package

Available

November 13, 2025 - Information and details of bidding requirements may be obtained

at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or

online at the Town’s web site http://www.needhamma.gov/bids.aspx.

Pre-Bid

Meeting

Bid Deposit

N/A

5% bid deposit is required as part of bid

Deadline for

Written

Questions

November 26, 2025 at 5:00pm

By Mail: DPW - 500 Dedham Ave., Needham, MA 02492

By Email: dpwbids@needhamma.gov

Questions are to be clearly labeled as: QUESTIONS - On-Call Repair Services,

26DPW177C

Addenda

If any changes are made to this bid, an addendum will be issued. Addenda will be posted

on the Town’s webpage and emailed to all bidders on record as having received the bid

package.

When and

where bids

are due

Where bids

will be

opened

Contract

Award

1:30pm, December 4, 2025, Administration Office DPW, PSAB, 500 Dedham

Ave., Needham, MA 02492.

LATE BIDS WILL NOT BE CONSIDERED

Webster Room, Public Service Administration Building, 500 Dedham Avenue,

Needham, MA 02492 (immediately following submission deadline)

January 2026

Approval of Town Manager and Town Counsel is REQUIRED

Contract

Length

This Agreement shall be for a term commencing January 1, 2026 and ending

December 31, 2026. This agreement may be renewed or extended for up to 2

years, in one-year terms, at the sole discretion of the Town.

26DPW177C

4

Upon Award of Contract

Payment Bond

50% payment bond

Performance Bond

Will NOT be Required

Insurance

Refer to Contract Terms

* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.

Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date

stamp machine located in the receiving office will govern for the date and time requirements mentioned

in the table above and throughout this document. Please allow enough time for hand delivery or

facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to change, delay,

cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least

ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is

cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids

as determined to be in the best interests of the Town and to waive minor informalities.

26DPW177C

5

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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