Project Information

Bid Title

5847 Mowing Services

Issuing Agency

City of New Rochelle

Location

New York

Published Date

Jan 2, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

5847

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Bid Documents

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Project Description

Bid Number:	5847
Bid Title:	5847 Mowing Services
Category:	*Current Bids & RFPs
Status:	Open

Description: The City of New Rochelle is requesting bids for Mowing of Boulevards, Parklets, and Traffic islands located thought-out the City of New Rochelle as listed on "Exhibit A” herein. Please be advised that this contract is not subject to prevailing wage. Please note Vendor must use electric blowers only. If the batteries die the vendor is responsible to sweep the debris to edge of the property and not leave the clipping/ debris in the middle of the road Publication Date/Time: 1/2/2026 10:00 AM Closing Date/Time: 1/21/2026 3:00 PM Related Documents: 5847 Mowing Services

Attachment Preview

Department of Finance

(914) 654-2069

515 North Avenue

New Rochelle, NY 10801

Adam Ross

Deputy Commissioner

City of New Rochelle

New York

Karin Conca

Purchasing Specialist

TO: All Prospective Bidders

for

Grass Mowing Services

Respond to:

CITY OF NEW ROCHELLE

Department of Finance Purchasing Office

515 North Ave.

New Rochelle, N.Y. 10801

BID SPEC No. 5847

DATE POSTED: 01/02/2026

DATE DUE: 01/21/2026

NOTE: Bids are due by 3:00 p.m.

Late bids will NOT be accepted!

INSTRUCTION FOR RESPONDING TO THIS BID

1. Vendors interested in bidding on the referenced items should read the entire document. The vendor

must complete all sections of this document including the VENDOR DATA SECTION and sign where

indicated. Your signature identifies your acceptance of all terms and conditions herein.

2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces

in said bid shall be filled in and no changes shall be made in the phraseology, or in the items, terms and

conditions contained therein.

3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids

received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.

4. Please indicate the bid specification number and due date on the outside of your submitted bid mailing

envelope.

5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment

Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority

Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit

bids.

5847-1

Instructions, Terms and Conditions, Spec. # 5847

1. Submission of Bids: Each bid must be in a separate sealed envelope, clearly labeled with vendor

name, bid number and due date and addressed to City of New Rochelle, Department of Finance-

Purchasing Office, City Hall, New Rochelle, New York 10801. All bids must be properly signed and

received by the time and date specified in order to be valid.

2. Award of Bids: Awards will be made, if at all, to the "lowest responsible bidder" meeting the

specifications. The City reserves the right to reject any and all bids or portion thereof, or any

bids that are vague, incomplete or indefinite.

3. Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which

shall remain in full force and effect until the bid proposals received by the City are either accepted or

rejected. Proposals may be withdrawn at any time prior to the bid opening.

4. Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has

been awarded. A successful bidder's deposit will be returned after a written contract has been

executed, or after a performance bond, if required, has been accepted by the City.

5. Bid Format: Bidders are advised to become familiar with all conditions, instructions and

specifications governing this bid. Once the award has been made, failure to have read all the

conditions, instructions and specifications shall not be cause to alter the original bid.

All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and

must be signed and dated. In the event of a discrepancy between the unit price and extension, the

unit price will govern. No exceptions will be allowed with regard to errors made in the computation of a

bid.

Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not

include any of these taxes when bidding or invoicing. Exemption certificates will be furnished upon

request.

6. Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and fully

explained by accompanying specification sheets with submitted bid. Samples shall be supplied by the

vendor, at no charge to the City, upon request. The City reserves the right to accept equals approved

by it. If exception to indicated brand is not noted, bidder is required to deliver brand specified.

7. Delivery of Product: All delivery are to be considered inside delivery to locations as specified by the

authorized City agent. All items must be guaranteed against faulty material and workmanship and

delivered as such. Deliveries of incorrect or faulty items will be rejected and returned at vendors’

expense. Failure to deliver within the specified time maybe cause for cancellation of the order.

8. Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for

containers, packing, etc., unless specified on the bid and the cost thereof quoted.

9. Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of

invoice and of material; whichever is later, unless alternate terms are indicated on the bid.

10. Collusion Clause: By submission of this bid, each bidder and each person signing on behalf of any

bidder certified, and in the case of a joint bid, each party thereto as to its own organization, under

5847-2

penalty of perjury, that to the best of its knowledge and belief:

A. The prices in this bid have been arrived at independently without collusion, consultation,

communication or agreement, for the purpose of restricting competition, as to any matter

relating to such prices with any other bidder or any competitor; and

B. unless otherwise requires by law, the prices which have been quoted in this bid have

not been knowingly disclosed by the bidder prior to the opening, directly or indirectly, to

any other bidder or to any competitor; and

C. no attempt has been made or will be made by the bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of restricting

competition.

The bidder certifies that this bid is made without any connection with any other person making a bid for

the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official

or other officer or employee or person whose salary is payable in whole or in part from the city

treasury is directly or indirectly interested therein, or in supplies materials and equipment to which it

relates, or in any portion of the profits thereof.

11. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal

Employment Agreement and encourages all minorities to submit bids. Firms qualified and certified as

Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged

to submit bids.

5847-3

STATEMENT OF NO BID

RETURN THIS FORM ONLY IF YOU ARE SUBMITTING A "NO BID"

IT IS THE INTENT OF THE CITY OF NEW ROCHELLE TO AFFORD ALL SUPPLIERS AN EQUAL OPPORTUNITY

TO BID ON ALL COMMODITIES, OPERATING SUPPLIES, EQUIPMENT AND/OR SERVICES AS LISTED IN

THIS SPECIFICATION.

In the event your firm declines to bid, kindly advise the City of New Rochelle Department of Finance

Office of Purchasing to that effect by completing and returning this document.

City of New Rochelle Department of Finance Office of Purchasing,

We, the undersigned, have declined to bid on your Request for Quotation/Proposal

Specification No. 5847 Grass Mowing Services as detailed herein for the following reasons:

We do not offer this product/service

We are unable to supply the product/service at this time

We are unable to meet the specifications

We are unable to meet the bond requirements

Other:

We understand that if the no bid letter is not executed and returned our name may be deleted from

the list of qualified bidders for the City of New Rochelle.

COMPANY NAME: ___________________________________________________________________

ADDRESS: __________________________________________________________________________

TELEPHONE #: _______________________________________________________________________

EMAIL ADDRESS: _____________________________________________________________________

5847-4

Specification No. 5847

Grass Mowing Services

Scope of Work

The City of New Rochelle is requesting bids for Mowing of Boulevards, Parklets, and Traffic islands located

thought-out the City of New Rochelle as listed on "Exhibit A” herein. Please be advised that this contract

is not subject to prevailing wage. Please note Vendor must use electric blowers only. If the batteries die

the vendor is responsible to sweep the debris to edge of the property and not leave the clipping/

debris in the middle of the road

Eighteen mowings will be required for areas 1- 117 as listed during the period from April to November, of

each year. Areas 118, 119, 120 listed are streams, which require cutting from water to top of slope where

mowed area or roadway is met. Each stream location is to be mowed 2 times per season.

In addition to a base lump sum price, the bidder shall quote a cost per square foot (using the targeted

fourteen mowings) for additions and/or deletions as may be necessary throughout the life of this

agreement.

The agreement resulting from this Request for Bids will include all services including the furnishing of all

materials, including bags, equipment, labor and incidentals to perform the maintenance in accordance

with the specifications herein under the direction of the Superintendent of Streets and Highways or his

authorized designee.

The awarded vendor shall designate a foreman and/or representative to act as coordinator between the

City and the awarded vendor. Awarded vendor shall provide city contact with a cell phone number and

email address for the person administrating the contract.

Term of Contract

The contract shall be awarded for a term of one (1) year with an option to renew the agreement for an

additional three (4) years in one-year intervals, upon mutual consent.

Payment

The awarded vendor will be paid on a monthly basis upon submission of a detailed invoice accompanied

by a completed City if New Rochelle Standard Claim Form indicating the month of service and number of

cuttings performed as per this agreement.

The base lump sum price bid shall be the annual basis of payment for this contract. The awarded vendor

will bill monthly for the services rendered using 1/12 of the annual bid price as a cost per unit.

For work that has been added or deleted in a specific month, the vendor shall reflect the additional

costs or credit (savings) on a separate line of their invoice.

The square-foot price bid will be utilized to add or delete areas from this contract, including items which

may require additional cutting and or items were indicated number of cuttings is reduced. Additions and

deletions must be pre-approved, in writing, with the Superintendent of Streets and Highways or his

authorized designee. Proof of approval shall be submitted by vendor with invoice.

5847-5

Commodity Codes

• NAICS 561730Landscaping Services

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