Project Information

Bid Title

Managed Print Services with Enterprise Cloud Print Management - Lease for Multifunction and Laser Printers

Issuing Agency

Beaufort County

Location

South Carolina

Published Date

Feb 17, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Managed Print Services with Enterprise Cloud Print Management - Lease for Multifunction and Laser Printers

Addenda: 0

Release Date: 2/17/2026

Due Date: 3/31/2026

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Managed Print Services with Enterprise Cloud Print Management - Lease for Multifunction and Laser Printers

Request For Proposal

Information Technology

01500 , 20700 , 60000 , 92000 , 95800

Project ID: 033126

Release Date: Tuesday, February 17, 2026

· Due Date: Tuesday, March 31, 2026 3:00pm

Posted Tuesday, February 17, 2026 10:38am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid41 days, 17 hours, 59 minutes

Post Information

Posted At:Tue, Feb 17, 2026 10:38 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

1. PURPOSE

Beaufort County Government (“County”) seeks proposals for a turnkey Managed Print Services (MPS) program that provides: (a) leased printers/multifunction devices (MFDs); (b) an enterprise cloud print management platform; and (c) implementation and ongoing support. Goals: standardize and modernize a large, geographically distributed print fleet; improve security/auditability consistent with Zero Trust principles; reduce operational overhead; and enable centralized monitoring and reporting.

2. ENVIRONMENT SUMMARY

The County operates hundreds of printers/MFDs across multiple sites and segmented RFC1918 networks. The County uses Microsoft 365 and Azure AD (Entra ID). The County intends to retire any unauthenticated SMTP/Exchange relay used for device scan-to-email and replace it with modern, authenticated workflows.

Timeline

Proposal Release Date:

February 17, 2026

Pre-Proposal Meeting (Non-Mandatory):

February 26, 2026, 2:00pm

Please email gmurray@bcgov.net for TEAMS invitation

Question Submission Deadline:

March 5, 2026, 5:00pm

Closing Date And Time:

March 31, 2026, 3:00pm

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 811212Computer and Office Machine Repair and Maintenance

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