Project Information

Bid Title

RFP26-017 Potter Hall Theatre Rigging

Issuing Agency

Missouri Western State University

Location

Missouri

Published Date

Apr 3, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP26-017 Project Information | Potter Hall Theatre Rigging | April 3, 2026

Submission Deadline: April 24, 2026 1:30 p.m. CST

Attachment Preview

REQUEST FOR PROPOSAL RFP26-017

FOR

POTTER HALL THEATER RIGGING

Submission Deadline: April 24, 2026

1:30 p.m. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at

purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the

Purchasing Department until 4:00 p.m. CST on April 13, 2026. Questions received after this date may not be answered.

Please reference RFP26-017 on all correspondence. Answers to the submitted questions will be emailed to each Vendor as

an addendum to this solicitation on April 14, 2026. It is the responsibility of all interested parties to read this information

and return it as part of the RFP confirming receipt.

Table of Contents

Description ..........................................................................................................................................................................3

Scope .....................................................................................................................................................................................3

Prevailing Wage ................................................................................................................................................................3

Bid Bond...............................................................................................................................................................................4

Mandatory Pre-Bid Meeting ..........................................................................................................................................4

Questions .............................................................................................................................................................................4

Submission Deadline........................................................................................................................................................4

Timeline ...............................................................................................................................................................................4

Attachment A: Questionnaire ........................................................................................................................................6

Evaluation ...........................................................................................................................................................................7

Attachment B: Response Cover Sheet..........................................................................................................................9

University Standard Terms and Conditions........................................................................................................... 10

Missouri Western State University

Potter Hall Theater

RFP26-017

Page 2 of 14

Description

Missouri Western State University (MWSU) is requesting bids for the Potter Hall Theater upgrades located at 4525

Downs Drive, Saint Joseph, MO 64507.

Scope

Rigging repairs.

Replace all head blocks.

Replace all lift line (1/4" GAC).

Replace operating lines.

Replace all rope locks.

New fire curtain release boxes.

Re-use battens, raceway, guide wires, arbors, and loft blocks.

Curtains and lighting to be removed at the start of repair and re-installed at the finish.

QTY.

29

29

14

5

4

300

300

300

2

1

1

Description

Thern Rigging 12" Head Block 6

Thern Rigging Rope Lock

Peak Trading 106-GAC9/250-1000 1/4" x 1000' 7 x 19 GAC MBS 7000 LBS

Peak Trading 500-C7300-24-00600 Multiline II 3-Strand Rope 3/4" x 600' 10,100 LBS MBS, 3

Strand Rope

Peak Trading 121D-G30/0250-0133 Proof Coil Chain G30 EG 1/4" x 133' DOM WLL 1250 LBS

Peak Trading 115-CSL250 Swage Sleeve Copper 1/4"

Peak Trading 115-SHACKSPA0250 Shackle SPA HG 1/4" WLL .ST

Peak Trading 115-TSD0250 Thimble Standard Duty HG 1/4"

Fire Curtain Protection Pull Box

Misc. Rigging Items

Labor to Perform Work

Prevailing Wage

MISSOURI PREVAILING WAGE LAW (Sections 290.210 to 290.340, RSMo): The Contractor shall pay not less than

the specified hourly rate of wages, as set out in the Annual Wage Order and made part of the specifications for work under

this contract, to all workers performing work under the contract, in accordance with sections 290.210 to 290.340, RSMo.

The Contractor shall forfeit a penalty to the Owner of one hundred dollars per day (or portion of a day) for each worker

that is paid less than the specified rates for any work done under the contract by the Contractor or by any subcontractor, in

accordance with section 290.250, RSMo.

Missouri Western State University

Potter Hall Theater

RFP26-017

Page 3 of 14

Bid Bond

A Bid Bond of 5% of the total amount bid by the Vendor is due at the time of the submittal of the Vendor’s response to this

RFP.

Mandatory Pre-Bid Meeting

A pre-bid meeting will be held in Potter Hall on Friday, April 10, 2026 at 10:00 a.m.

Questions

All questions should be directed to the Purchasing Department, (816) 271-4464,

purchase@missouriwestern.edu. The last day for questions regarding this RFP is 4:00 p.m. CST on April 13,

2026.

Submission Deadline

Confidential proposals must be submitted no later than April 24, 2026 1:30 p.m. CST to:

Missouri Western State University

Purchasing, Popplewell Hall 115

4525 Downs Drive St. Joseph, MO 64507

Faxed bid proposals will not be accepted.

Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP

Number “RFP26-017” in the subject line.

Written bid proposals must be signed and sealed in mailing envelopes with the Vendor’s name and address

clearly written on the outside. The RFP Number “RFP26-017” shall also be clearly marked on the outside of the

envelope or package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.

Timeline

RFP Issued

Pre-Bid Meeting in Potter Hall

Deadline for Submission of Questions

RFP Due Date

Bid Opening Popplewell Room 102

RFP Award Notification (approximate)

April 3, 2026

April 10, 2026

April 13, 2026

April 24, 2026

April 24, 2026

May 1, 2026

4:00 p.m. CST

1:30 p.m. CST

2:00 p.m. CST

Missouri Western State University

Potter Hall Theater

RFP26-017

Page 4 of 14

Proposal Instructions

All vendors must include the following in their proposal submission:

Attachment A – Questionnaire

Please ensure all information requested on Attachment A is included within the submission and is accurate.

a. Section A Pricing

b. Section B Experience, Performance and Reference

Attachment B - Response Cover Sheet

Please complete to ensure all information is accurate. Required to be included with submitted documents.

W-9

Please complete with current date and signature.

Affidavit of Work Authorization

Bidders must submit a notarized Affidavit of Work Authorization and completed MOU

signature pages. E-Verify is an example of a federal work authorization program. Acceptable enrollment and

participation documentation consists of completed copy of the E-Verify Memorandum of Understanding

(MOU). For vendors that are not already enrolled and participating in a federal work authorization program, E-

Verify is available at:

https://www.e-verify.gov/

Addendum(s)

Include any addendum(s) with your initials for verification of receipt.

Missouri Western State University

Potter Hall Theater

RFP26-017

Page 5 of 14

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