Project Information

Bid Title

Toilet Tissue, Jumbo Roll

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 16, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

251-27-089

Original Source

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Bid Documents

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Project Description

Solicitation Number:	251-27-089
Project Title:	Toilet Tissue, Jumbo Roll
Description:	The purpose of this Invitation for Bids (IFB) is to seek competitive bids from qualified Vendors to furnish and deliver toilet tissue, jumbo roll to Wake County Public School System (WCPSS) “as needed” basis if and when ordered by WCPSS during the contract period.
Opening Date:	7/1/2026 1:00 PM
Posted Date:	6/17/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION

Solicitation Number * 251-27-089	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-07-01T13:00:00.0000000	Posted Date * 2026-06-16T16:56:15.0000000Z	Primary Commodity Code Tissue papers
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Clarence Rogers
Description The purpose of this Invitation for Bids (IFB) is to seek competitive bids from qualified Vendors to furnish and deliver toilet tissue, jumbo roll to Wake County Public School System (WCPSS) “as needed” basis if and when ordered by WCPSS during the contract period.

Attachment Preview

Invitation for Bid # 251-27-089

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Clarence Rogers

Telephone No: 919-588-3546

E-Mail: bids-crogers7@wcpss.net

Proposals will be publicly opened: July 1, 2026 @ 1:00 PM

Contract Type: Agency Specific Term Contract

Custodial Supplies – Toilet Tissue (JRT)

Commodity Code: 141216

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout

this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via

facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish

and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

● The submission of false or misleading information in the vendor’s proposal.

● Any efforts to dissuade or discourage other vendors from submitting proposals.

● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

● Any form of bid collusion or bid rigging.

Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 90 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:

_______ % __________________ days.

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IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Proposals

Public Live Bid Opening

Responsibility

WCPSS

Vendor

WCPSS

Vendor

WCPSS, Vendors

Date and Time (ET.)

June 16, 2026

June 22, 2026, by 12:00 PM/ET

June 25, 2026, End of Business

July 1, 2026, by 1:00 PM/ET

July 1, 2026, at 1:00 PM/ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2169840794

21074?p=EnKFDRPIkIrRZzOLnU

Meeting ID: 216 984 079 421 074

Passcode: XR2CC2qv

Dial in by phone

+1 929-376-1007,449164948# United States,

New York City

Find a local number

Phone conference ID: 449 164 948#

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the

above due date.

Written questions shall be emailed to bids-crogers7@wcpss.net by the date and time specified above. Vendors should enter

“IFB 251-27-089 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable

IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction

or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in

connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained

in an Addendum to this IFB. Addendum’s associated with the Invitation for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

(http://wcpss.net/domain/101)

(http://www.evp.nc.gov/solicitations)

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PROPOSAL SUBMITTAL

This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be

automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended

or unanticipated delay. It is the Vendors’ sole responsibility to ensure its proposal has been received as described in this

RFP by the specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided

shall constitute sufficient cause to reject a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding

requirements.

Vendors’ proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to

use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,

Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training

a) Submit one (1) signed, original response via electronic Vendor Portal (eVP) by the specified time and date of

opening. Vendor shall bear all risk for late electronic submission due to unintended or unanticipated delay,

including but not limited to internet issues, network issues, or local power outages. Vendor must include all

the pages of this solicitation in their response. Inability by WCPSS to open the Vendor’s files may result in the

offer(s) being rejected as non-responsive.

b) Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina

eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through

Friday from 7:30 AM EST to 5:00 PM EST.

c) If Vendor submits more than one (1) proposal, each proposal shall be submitted separately.

Vendor Registration and Solicitation Notification System

The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic

notification of current procurement opportunities for goods and services available at the following website:

https://evp.nc.gov.

This RFP is available electronically on the electronic Vendor Portal (eVP) at the following website: https://evp.nc.gov.

Electronic bidding is an acceptable way for WCPSS to receive bids pursuant to Board Policy 6430 and G.S. 143-129.9

(a)(2).

Electronic Vendor Portal (EVP)

The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government organizations

that purchase goods and services and allows the public to retrieve award notices and other information. Please register at

https://evp.nc.gov to receive bid notification and electronic procurement opportunities from Wake County Public Schools.

Results may be found by searching by Solicitation Number. This information may not be available for several weeks

depending upon the complexity of the acquisition and the length of time to complete the evaluation process.

Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open

PURPOSE

The purpose of this Invitation for Bids (IFB) is to seek competitive bids from qualified Vendors to furnish and deliver

toilet tissue, jumbo roll to Wake County Public School System (WCPSS) “as needed” basis if and when ordered by WCPSS

during the contract period.

BACKGROUND

For background purposes, The Wake County Public School System is currently the largest school district in North

Carolina and the 15th largest in the United States. There are currently 203 schools serving a student population of

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approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information

about the school system can be accessed via the internet site (www.wcpss.net).

PURCHASING HISTORY

Fiscal Year 2024 – 15,456 cases @ cost of $27.77 per case

Fiscal Year 2025 – 16,279 cases @ cost of $26.05 per case

Product Brand - Marcal NP-62000P-12

CONTRACT TERM

The Contract shall have an initial term of one (1) year, beginning from date of award, through June 30, 2027 (initial term)

At the end of the Contract’s initial term, the WCPSS shall have the option, if both parties mutually agreed, to renew the

Contract on the same terms and conditions for up to two (2) additional one-year terms. The WCPSS will give the Vendor

written notice of its intent to exercise each option no later than sixty (60) days before the end of the Contract.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

SAMPLE

Samples are not required prior to bid opening date; however, if required later, Vendor agrees to furnish samples of items

offered at no expense to WCPSS within ten (10) consecutive calendar days after request is made by WCPSS. Vendors

who do not comply with this requirement are subject to having its bid rejected without further consideration.

ESTIMATED QUANTITIES

All product quantities listed in the IFB are estimates based on the expected WCPSS expected product needs. WCPSS shall

not be obligated to purchase the amount represented by the estimated quantities contained herein. Additionally,

the quantities shown do not reflect the Vendor’s obligation if increased quantities are required by WCPSS including all

entities eligible to order from the resulting contract.

AWARD CRITERIA

All qualified bids will be evaluated and an award made based on the most responsive/responsible low bid meeting the

requirements specified in the “REQUIREMENTS” section below which includes criteria considered to be in the best

interest of the district.

DELIVERY

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location:

Wake County Public School System

Central Receiving

1551 Rock Quarry Road

Raleigh, NC 27610

Successful Vendor shall complete delivery within thirty (30) consecutive calendar days after receipt of purchase order.

For completion by Vendor: Delivery will be made from _______________________ (city, state) within ________

consecutive calendar days after receipt of purchase order. Promptness of delivery may be used as a factor in the award.

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SUITABILITY FOR INTENDED USE

Vendors are requested to offer only comparable items which will provide the equivalent capabilities, features and

diversity called for herein. WCPSS reserves the right to evaluate all bids for suitability for the required use and to

award the one best meeting requirements and considered to be in WCPSS best interest.

PRODUCT SPECIFICATIONS/REQUIREMENTS:

ITEM Specifications

#1

Toilet Tissue, Jumbo Roll

3.3” W x 2,000’ L Roll

2-Ply

3.3” minimum core

Product/Service Offered

Meets Specification

YES NO

YES NO

YES NO

YES NO

Case: 6 rolls x 2,000’ = 12,000’

YES NO

Color: White

Biodegradable and safe for septic system use

Shipped on individual wrapped pallets with consistent case

quantity

Pallet height maximum of 105 inches

Full Pallet Quantity __________________

Full Truckload Quantity _______________

YES NO

YES NO

YES NO

YES NO

Required Information

Required Information

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Commodity Codes

• NAICS 424130Industrial and Personal Service Paper Merchant Wholesalers

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