Project Information

Bid Title

City of Holland Commercial Solid Waste Collection & Disposal Services 2026-2032

Issuing Agency

City of Holland

Location

Michigan

Published Date

May 4, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	City of Holland Commercial Solid Waste Collection & Disposal Services 2026-2032
Category:	Bids, RFPs and RFQs
Status:	Open

Description: City of Holland, Michigan Invitation to Bid Commercial Solid Waste Collection and Disposal Services 2026 – 2032 The City of Holland, Michigan ("City") will receive sealed bids from prospective contractors for the removal of solid waste (refuse, rubbish, recycling, yard waste, and office organic composting) generated by various City departments and other public entities at their respective locations beginning July 1, 2026, for a term of six (6) years, ending June 30, 2032. From the proposals received, the City will select a single contractor for the entire six (6) year period. A pre-bid meeting is scheduled for Thursday, May 14, 2026, at 10:00 A.M. in the Third Floor Conference Room at City Hall, 270 South River Avenue, Holland, MI 49423. Attendance is encouraged but not required. Bids will be received at the Office of the City Treasurer, City Hall, 270 South River Avenue, until 2:00 P.M. on Wednesday, May 20, 2026. Each bidder shall submit two (2) hard copies and one (1) PDF (USB) of the Bid Form for services under a six (6) year contract term, in accordance with the "Bid Form" set forth herein. Each hard copy proposal must be submitted in a sealed envelope clearly marked: "PROPOSAL: 2026–2032 COMMERCIAL SOLID WASTE AGREEMENT, HOLLAND, MICHIGAN." Bids are irrevocable for one hundred twenty (120) days from the date of bid opening. In case of default by the selected bidder, the City may procure services from another bidder and hold the selected bidder liable for any increased costs. The City reserves the right to accept or reject any or all bids, waive irregularities, and select the proposal that best meets the needs of the City. Publication Date/Time: 5/4/2026 4:00 PM Closing Date/Time: 5/20/2026 2:00 PM Related Documents: 2026-05-04 City of Holland - Invitation to Bid - Commercial Solid waste - 2026-2032.pdf 2026-05-04 Copy of Exhibit A - Commercial Trash Bid.pdf 2026-05-04 Copy of Exhibit B - 2026 Special Events.pdf 2026-05-04 Exhibit C - Waste Receptacles Locations.pdf

Attachment Preview

City of Holland, Michigan

Invitation to Bid

Commercial Solid Waste Collection and Disposal Services

2026 – 2032

The City of Holland, Michigan ("City") will receive sealed bids from prospective contractors

for the removal of solid waste (refuse, rubbish, recycling, yard waste, and office organic

composting) generated by various City departments and other public entities at their

respective locations beginning July 1, 2026, for a term of six (6) years, ending June 30, 2032.

From the proposals received, the City will select a single contractor for the entire six (6)

year period.

A pre-bid meeting is scheduled for Thursday, May 14, 2026, at 10:00 A.M. in the Third Floor

Conference Room at City Hall, 270 South River Avenue, Holland, MI 49423. Attendance is

encouraged but not required.

Bids will be received at the Office of the City Treasurer, City Hall, 270 South River Avenue,

until 2:00 P.M. on Wednesday, May 20, 2026.

Each bidder shall submit two (2) hard copies and one (1) PDF (USB) of the Bid Form for

services under a six (6) year contract term, in accordance with the "Bid Form" set forth

herein. Each hard copy proposal must be submitted in a sealed envelope clearly marked:

"PROPOSAL: 2026–2032 COMMERCIAL SOLID WASTE AGREEMENT, HOLLAND,

MICHIGAN."

Bids are irrevocable for one hundred twenty (120) days from the date of bid opening.

In case of default by the selected bidder, the City may procure services from another bidder

and hold the selected bidder liable for any increased costs.

The City reserves the right to accept or reject any or all bids, waive irregularities, and select

the proposal that best meets the needs of the City.

SPECIFICATIONS AND GENERAL CONDITIONS

A. STATEMENT OF THE WORK – COLLECTION GENERALLY

The City will receive sealed bids for the collection and removal of solid waste (refuse,

rubbish, recycling, yard waste, and office organic composting) generated from the following

City Departments and public locations (hereinafter, collectively referred to as the

"Departments" or singularly as the "Department"):

•

Police Department

•

City Hall

•

Herrick District Library

•

City Parks Department

•

Civic Center

•

Parks Warehouse Building

•

Pilgrim Home Cemetery

•

Graafschap Cemetery

•

Windmill Island

•

Street Department

•

Downtown DDA

•

Recreation Department

•

Farmer's Market

•

Holland Fire Department

•

Holland Board of Public Works

•

The DeGraaf Nature Center

The collection and removal of solid waste shall occur at designated locations for each of the

Departments; shall include the collection of refuse, rubbish, recycling, yard waste or office

organic composting, or some combination thereof; and depending on the location, shall

occur one (1) to three (3) times per week either for the entire year or during designated

months of the year.

The bid shall also include annual Christmas tree pick-up at Bouws Pool at 16th Street and

Fairbanks in Holland (365 Fairbanks Avenue, Holland), as well as other holiday and special-

event pick-ups associated with designated events. (See Exhibit B).

B. TERM

Bids are to be submitted for a term of six (6) years. A single contractor will be selected to

provide services for all six (6) years. The price for services bid for the removal of solid waste

during the term of this six (6) year contract shall be subject to an annual escalator expressed

as a percentage increase over and above the previous year's price per pick-up per year.

C. KEY DATES

RFP Issued: ......................................... May 4, 2026

Pre-Bid Meeting: .................................. May 14, 2026

Proposal Due: ..................................... May 20, 2026

Award: ................................................ June 3, 2026

Effective: ............................................. July 1, 2026

Bids are due on Wednesday, May 20, 2026, at 2:00 P.M. at the Treasurer’s Office, City Hall,

270 River Avenue, City of Holland, Michigan 49423. No bids submitted after this time and

date will be considered.

D. BID FORM

1. Information to Provide

Bidders must complete Exhibit A (Bid Form) including price per pick-up, annual pricing,

special event pricing, and fuel surcharge indication.

The Bid Form includes a spreadsheet which identifies:

1. The Departments where solid waste collection and removal services are to be

performed (the "Removal Services").

2. The specific address of each location where Removal Services are to be performed.

3. What Removal Services are requested at each location.

4. The frequency of the Removal Services.

Removal Services identified on the spreadsheet, which is part of Exhibit A, are an estimate

of those Removal Services for which each bidder should submit a bid. Any changes with

respect to the Removal Services being provided would have to be agreed upon, in writing,

by the Department, the Contractor, and the City's Solid Waste Coordinator, with the

Contractor being reimbursed for the actual number of pick-ups.

Each bidder shall provide the following information on the Bid Form spreadsheet, which is

part of Exhibit A, with respect to each designated location:

1. The price per pick-up at each location.

2. The annual price for all pick-ups at each location.

3. Special event price.

4. Will a fuel surcharge be applied Y/N

2. Special Considerations

Note that some of the Departments may require additional pick-ups after a holiday or special

event, particularly during Tulip Time.

When considering the Bid Proposal, prospective bidders should be aware that if Removal

Services occur three (3) times a week, then the pick-up days shall be Monday, Wednesday

and Friday. If Removal Service frequency is less than three (3) times a week, then the

Contractor shall notify the Department in question of the designated pick-up day(s), which

shall remain the same week-to-week.

Removal Services in CENTENNIAL PARK, KOLLEN PARK and SMALLENBERG PARK are to be

made ON FOOT FROM THE CONTAINER LOCATIONS. The City’s Parks and Recreation

Director, or their designee may, in their sole discretion, approve the use of golf carts or utility

vehicles for the purpose of conducting Removal Services.

The Removal Services for DOWNTOWN DDA, 16TH & CENTER, CITY HALL, and

WASHINGTON SQUARE are all open-top, fixed metal containers with 30-gallon plastic liners

that are emptied by hand. Locations of these containers see Exhibit C.

The Removal Services at CITY HALL are to be made between 7:00 a.m. and 8:00 a.m.

Departments shall be billed monthly with detailed breakdown by location and service.

E. BILLING

Departments shall be billed separately on a monthly basis, and all billings must show not

only the total cost to each of the Departments, but also show a cost breakdown reflecting

the cost for Removal Services at each individual location and the cost for Removal Services

associated with any holiday or special events.

F. CONTAINERS

The City may provide all the thirty-two (32) gallon and sixty-five (65) gallon refuse and

recycling containers. The City may also provide ninety-six (96) gallon refuse and recycling

containers. All other containers shall be supplied by the Contractor.

Specifically, the Contractor shall furnish the dumpsters, and the cost of furnishing them

shall be included in the pick-up fee. The Contractor shall also provide the yard waste and

organic containers. When submitting a Bid Proposal, each prospective bidder shall provide

the details regarding the dumpsters or containers that will be used, including the size and

individual cost for each size dumpster and container. See Exhibit A.

G. COMMUNICATIONS AND COMPLAINTS

All contacts between the Contractor and the City shall be through the City's Community &

Neighborhood Services Department, and particularly, the City's Sustainability Manager. The

Contractor shall provide a designated contract representative who is assigned to the City

daily during normal working hours.

The Contractor's designated contract representative shall respond and resolve complaints

received from the City's Solid Waste Coordinator. The designated contract representative

shall promptly acknowledge receipt of each complaint, and the Contractor shall resolve

each complaint within one (1) business day. The designated contract representative shall

also address any change orders relating to the Removal Services being provided at each

location. However, any changes or amendments affecting the Removal Services must be

agreed upon in writing by the City Department Head requesting or affected by the change,

the Contractor, by and through the designated contract representative, and the City, by and

through the City's Solid Waste Contractor.

If the Contractor finds damaged containers during the Removal Services process, the

Contractor shall repair or replace them.

The Contractor shall submit a quarterly report of all replaced or repaired containers.

H. FUEL PRICE ADJUSTMENT

Fuel price adjustments shall be calculated monthly using the U.S. Energy Information

Administration (EIA) Midwest diesel price index. Adjustments shall be applied based on the

difference between the base fuel price and current monthly price, multiplied by the billed

monthly service amount.

Specifically, any fuel price adjustment shall be calculated as follows:

The monthly amount the Contractor bills to the City may be subject to a fuel price

adjustment. If assessed, then the City will pay a monthly fuel price escalation amount or

receive a monthly fuel price credit based on the following formula:

(A - B) = C

D = C rounded down to the nearest $.10 increment

D x .045 = E

E x F = Fuel Price Escalation Amount or Fuel Price Credit

A = Monthly Fuel Price

B = Base Fuel Price per gallon (U.S. Department of Energy – Energy Information

Administration Weekly Retail Gasoline and Diesel Prices, Diesel – All Types, for the

Midwest Region – United States on the last Monday of the month billed

https://www.eia.gov/petroleum/gasdiesel/)

F = The Monthly Amount billed to each City Department for Removal Services under

this Contract.

Commodity Codes

• NAICS 562111Solid Waste Collection

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.