Project Information

Bid Title

ON-CALL ARCHITECTURE SERVICES FOR EDDY COUNTY

Issuing Agency

Eddy County

Location

New Mexico

Published Date

May 4, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-03

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-03
Bid Title:	ON-CALL ARCHITECTURE SERVICES FOR EDDY COUNTY
Category:	Eddy County Bids
Status:	Open

Description: Eddy County is hereby seeking formal, sealed proposals from qualified companies authorized to do business in the State of New Mexico to provide General Architectural Services on an as per job basis for local, state, federally funded infrastructure and capital projects.  These projects involve a variety of architectural disciplines listed within this RFP. This procurement will result in a multiple source award. Publication Date/Time: 5/4/2026 12:00 AM Closing Date/Time: 5/21/2026 2:00 PM Related Documents: RFP 26-03 On-Call Architecture Services for Eddy County

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EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSAL 26-03

On-Call Architecture Services for Eddy County

Commodity Code(s): 906-00, 906-04, 906-07, 906-10, 906-38

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

Issued Date: May 4, 2026

Proposal Deadline: May 21, 2026, at 2:00 PM MST

RFP 26-03 On-Call Architecture Services for Eddy County

Contents

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ............................................. 3

I. INTRODUCTION ..................................................................................................................... 4

II. DEFINITION OF TERMINOLOGY..................................................................................... 7

III. SEQUENCE OF EVENTS..................................................................................................... 8

IV. GENERAL REQUIREMENTS ........................................................................................... 10

V. FEDERAL REQUIREMENTS.............................................................................................. 17

VI. RESPONSE - FORMAT AND ORGANIZATION............................................................ 19

VII. EVALUATION .................................................................................................................... 20

VIII. EVALUATION PROCESS ............................................................................................... 22

Appendices................................................................................................................................... 23

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 24

LETTER OF TRANSMITTAL FORM .................................................................................... 25

STATEMENT OF COMPLIANCE ........................................................................................... 26

CONFLICT OF INTEREST DECLARATION ....................................................................... 27

AFFIDAVIT OF NON-COLLUSION ....................................................................................... 28

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 29

COST PROPOSAL ..................................................................................................................... 31

SAMPLE AGREEMENT A-26-XX ........................................................................................... 32

2

RFP 26-03 On-Call Architecture Services for Eddy County

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive,

to move all IFB and RFP submissions to a fully digital platform. This is an effort to

streamline the procurement process and make working with Eddy County easier and

efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During

registration, it is recommended that vendors link relevant commodity codes to their profiles

to receive automatic notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance, please visit the Vendor Registration Help page or contact the Eddy County

Chief Procurement Officer with any questions at agranger@co.eddy.nm.us

3

RFP 26-03 On-Call Architecture Services for Eddy County

I. INTRODUCTION

PURPOSE OF THIS REQUEST FOR PROPOSALS

Eddy County is hereby seeking formal, sealed proposals from qualified companies authorized

to do business in the State of New Mexico to provide General Architectural Services on an as

per job basis for local, state, federally funded infrastructure and capital projects. These projects

involve a variety of architectural disciplines listed within this RFP. This procurement will

result in a multiple source award.

SCOPE OF WORK

The successful Offeror(s) will provide various architectural services as directed by and under

the supervision of designated County personnel, pursuant to set standards for such services

and by conditions of any project’s specifications and contract documents. The services to be

performed may consist of any of the following architectural professional services but are not

limited to:

a. Evaluation, programing, design, bidding, contract administration and construction

management of new building construction and improvements to existing buildings and

other Architectural projects or related improvements. The services to be provided

during each phase are listed below and shall include all consulting services required

by the Architect to complete the services described herein.

Evaluation & Planning Services

● Site Master Plans

● Programming

● Existing Facilities Surveys

● As-builts of Existing Facilities

● Conditions Assessment

● Economic Feasibility Studies

● Site Analysis, Selection and Development Planning

● On Site & Off Site Utility Studies

● Environmental Studies and Reports

● Zoning Review

●Prepare grant application

●Grant management

Design Services

● Code Review

● Civil Design

● Development of Standard Specifications

● Architectural Design

● Interior Design

4

RFP 26-03 On-Call Architecture Services for Eddy County

● Structural Design

● Mechanical Design

● Electrical Design

● Sustainable Design experience desirable

● Materials Research and Specifications

● Cost Estimating

● Architectural Renderings/Models

● Independent Design Review/Third Party Design Review

Bidding

● Bidding Documents

● Addenda/Responding to Offeror’s Inquires

● Bidding

● Analysis of Alternates and Substitutions

● Bid Evaluation

Contract Administration and Construction Management

● Submittal Evaluations

● On-site inspection of work

● Supplemental Documentation

● Change Order Evaluation

● Start up Assistance

● Record Drawings

● Operations and Maintenance Programing

● Warranty Review

● Project Close-out

b. Technical support, surveying, drafting, geotechnical investigations and testing,

potholing, environmental services, cultural resource studies, construction phase

assistance, inspection services, civil, structural, electrical and mechanical

engineering studies, reports and analysis. Offerors to be selected shall be qualified to provide

architectural services in all of the above listed tasks.

c. Coordination with other local, state and federal agencies may be required

d. Compensation: The fee for each “project” will be a lump sum total including

reimbursable expenses based on the scope of services necessary to complete the

individual project. Architect’s fee will be based on information provided by the

County in a written Task Order Form, wherein the individual projects will be defined.

The fee breakdown will be based on typical phased services as indicated below:

5

Commodity Codes

• NAICS 541310Architectural Services

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