Project Information

Bid Title

Residential Window Removal and Replace

Issuing Agency

The Military College of South Carolina

Location

South Carolina

Published Date

Jan 27, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26007-JD

Original Source

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Project Description

Solicitation Number	Description	Issue Date	Due Date
IFB 26007-JD	Residential Window Removal and Replace	January 27, 2026	February 24, 2026

Attachment Preview

Solicitation Type

Solicitation Number

Date Issued

Procurement Officer

Phone

E-Mail Address

Invitation to Bid

IFB 26007-JD

January 27, 2026

James P de Luca, CPPO

843-953-6861

jdeluca@citadel.edu

DESCRIPTION: The Citadel seeks a vendor to supply and install new vinyl replacement windows and

covering of soffit and fascia with aluminum coil stock for two residences on The Citadel campus.

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation

Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification"

provision.

SUBMIT YOUR SEALED OFFER TO THE BELOW ADDRESS

MAILING ADDRESS:

PHYSICAL ADDRESS:

The Citadel

The Citadel

Procurement Services

Procurement Services

3 Lee Avenue, Bond Hall

2nd Floor, Suite 244

3 Lee Avenue, Bond Hall

2nd Floor, Suite 244

Charleston, SC 29409

Charleston SC 29409

SUBMIT OFFER by: Tuesday, February 24, 2026, at 11:00 AM (See "Deadline For Submission Of Offer" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) paper copy and One (1) electronic copy on a thumb drive.

QUESTIONS MUST BE RECEIVED BY: Thursday, February 12, 2026 at 11:00 AM (See "Questions from Offerors" provision)

All questions shall be submitted in writing to the email address of the Procurement Officer listed above by the date and time

specified and the subject line of the email shall read, “IFB 26007-JD Questions”

CONFERENCE TYPE: Pre-Proposal Site Visit

DATE & TIME: February 10, 2026 @ 9:00 a.m.

(As appropriate, see “Conferences- Pre-Bid/Proposal” & “Site Visit” provisions)

LOCATION: 307 Mims Ave. Charleston, SC 29409

AWARD & Award is expected to be posted by Thursday, February 26, 2026. The award, this solicitation, any

AMENDMENTS amendments and any related notices will be posted at the following web address:

https://www.citadel.edu/procurement/vendors-and-suppliers/solicitations/

You MUST submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See “Signing

Your Offer” provisions.)

NAME OF OFFEROR (Full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be

formed with, the entity identified as the Offeror. The entity

named as the offeror must be a single and distinct legal entity.

Do not use the name of a branch office or a division of a larger

entity if the branch or division is not a separate legal entity, i.e.,

a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

PRINTED NAME & TITLE (Name and Business title of person signing above)

STATE VENDOR NO.

TAXPAYER IDENTIFICATION NO.

(Register to Obtain S.C. Vendor No. at

www.procurment.sc.gov)

STATE OF INCORPORATION

Page | 1

(If you are a corporation, identify the state of incorporation)

IFB 26007-JD

OFFEROR’S TYPE OF ENTITY: (Check one)

___Sole Proprietorship

___Partnership

___Other________________________________

___Corporate entity (not tax-exempt) ___Corporation (tax-exempt)

(See ‘Signing Your Offer” provision.)

___Government entity (federal, state, or local)

HOME OFFICE ADDRESS (Address for Offeror's home office / principal NOTICE ADDRESS (Address to which all procurement and

place of business)

contract related notices should be sent.) (See "Notice" clause)

PAYMENT ADDRESS (Address to which payments will be sent.) (See

"Payment" clause)

_________________________________________________

Area Code - Number - Extension

Facsimile

_________________________________________________

E-mail Address

ORDER ADDRESS (Address to which purchase orders will be

sent) (See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address

____Payment Address same as Notice Address (check only one)

____Order Address same as Home Office Address

____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"

Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendme

Date

Date

Date

nt Issue

Date

DISCOUNT FOR PROMPT

PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days

(%)

Page | 2

IFB 26007-JD

Solicitation Outline

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

Scope of Solicitation

Instructions to Offerors

A. General Instructions

B. Special Instructions

Scope of Work/Specifications

Information for Offerors to Submit

Qualifications

Award Criteria

Terms and Conditions

A. General

B. Special

Bidding Schedule/Cost Proposal

Attachments to Solicitation

Page | 3

IFB 26007-JD

I. SCOPE OF SOLICITATION

The Citadel seeks a vendor to remove and dispose of existing windows, supply and install new vinyl

replacement windows and covering of soffit and fascia with aluminum coil stock on The Citadel

campus. The residential units are located at 307 & 308 Mims Avenue.

ACQUIRE SERVICES & SUPPLIES / EQUIPMENT (JAN 2006): The purpose of this solicitation is

to acquire services and supplies or equipment complying with the enclosed description and/or

specifications and conditions. [01-1005-1]

FUNDS NOT AVAILABLE (JAN 2006): The State’s obligation under this contract is contingent upon

the availability of funds from which payment for contract purposes can be made. [01-1035-1]

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (DEC 2015)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND

SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED,

THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION,

UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company,

joint venture, or any other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period

of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of

the parties to the contract. [11-35-310(4)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the

contractor to make changes which the clause of the contract titled “Changes,” if included herein,

authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably

with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To

Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover

Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the using governmental unit.

Page | 4

IFB 26007-JD

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover

Page. If the Cover Page identifies the Using Governmental Unit as “Statewide Term Contract,” the phrase

“Using Governmental Unit” means any South Carolina Public Procurement Unit [11-35-4610(5)] that has

submitted a Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the

clauses titled “Purchase Orders” and “Statewide Term Contract.”

WORK means all labor, materials, equipment, services, or property of any type, provided or to be

provided by the Contractor to fulfill the Contractor’s obligations under the Contract. [02-2A003-3]

AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any time

prior to opening. All actual and prospective Offerors should monitor the following web site for the

issuance of Amendments: https://www.citadel.edu/root/procurement-vendors/solicitations (b)

Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the

amendment, (2) by identifying the amendment number and date in the space provided for this purpose on

Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the

amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified

remain unchanged.

[02-2A005-1]

AUTHORIZED AGENT (FEB 2015): All authority regarding this procurement is vested solely with

the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is

the only government official authorized to bind the government with regard to this procurement or the

resulting contract. [02-2A007-1]

AWARD NOTIFICATION (MODIFIED): Notice regarding any award, cancellation of award, or

extension of award will be posted at the location and on the date specified on the Cover Page or, if

applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a

total or potential value in excess of one hundred thousand dollars, such notice will be sent electronically

to all Offerors responding to the Solicitation and any award will not be effective until the calendar day

(including weekends and holidays) immediately following the seventh business day after such notice is

given.

BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004): By submitting Your Bid or Proposal,

You are offering to enter into a contract with the Using Governmental Unit(s). Without further action by

either party, a binding contract shall result upon final award. Any award issued will be issued to, and the

contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be

submitted by only one legal entity; “joint bids” are not allowed. [02-2A015-1]

BID ACCEPTANCE PERIOD (JAN 2004): In order to withdraw Your Offer after the minimum period

specified on the Cover Page, You must notify the Procurement Officer in writing. [02-2A020-1]

BID IN ENGLISH & DOLLARS (JAN 2004): Offers submitted in response to this solicitation shall be

in the English language and in US dollars, unless otherwise permitted by the Solicitation. [02-2A025-1]

AUTHORITY AS PROCUREMENT AGENT (DEC 2015): The Procurement Officer is an employee

of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated

Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and

the Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent

that the Authority is a using governmental unit, and bears no liability for any party’s losses arising out of

or relating in any way to the contract. [02-2A030-3]

Page | 5

IFB 26007-JD

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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