Project Information

Bid Title

Real Estate Legal Services

Issuing Agency

City of Greenville

Location

North Carolina

Published Date

Dec 8, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-26-28

Original Source

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Bid Documents

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Project Description

Real Estate Legal Services

• Department: Neighborhood and Business Services
• Category: Request for Proposal
• RFP Number: 25-26-28
• Start Date: 12/08/2025
• Close Date: 12/19/2025 9:00 AM

Real Estate Legal Services

Closing Date: December 19, 2025 at 9:00 a.m.

The Neighborhood & Business Services Department which is composed of Community Development, Code Enforcement, and Business Development Division is requesting proposals from legal firms to conduct title searches and recording of Deeds of Trust for each division including but not limited to Housing Rehabilitation activities, as related to the CDBG and HOME Investment Partnership Funding Programs and Code Enforcement funds in accordance with North Carolina Real Estate law. Firms owned by women and minorities are encouraged to submit proposal. Questions about this proposal should be directed to Lori Ellyn Guttman, Program Coordinator at (252) 329-4607 or by email at lguttman@greenvillenc.gov .

Attachment Preview

Real Estate Legal Services RFP# 25-26-28

Real Estate Legal Service

January 1, 2026 – December 31, 2027

Request for Proposals

RFP# 25-26-28

Proposal Due Date: 12/19/2025, 9:00 AM

Contact Person: Lori Ellyn Guttman

Title: Program Coordinator

Phone Number: 252-329-4607

Email Address: lguttman@greenvillenc.gov

Page 1 of 23

Real Estate Legal Services RFP# 25-26-28

Date: 12/8/2025

Request for Proposals

Legal Services

For City of Greenville Neighborhood & Business Services Department

January 1, 2026 – December 31, 2027

The City of Greenville Neighborhood & Business Services Department which is composed of Community

Development, Code Enforcement and Business Development Division is requesting proposals from legal firms

to conduct title searches and recording of Deeds of Trust for each division including but not limited to Housing

Rehabilitation activities, as related to the CDBG and HOME Investment Partnership Funding Programs and Code

Enforcement funds in accordance with North Carolina Real Estate Law. Firms owned by women and minorities

are encouraged to submit proposals.

Bid packages and specifications will be available at the City of Greenville Municipal Building located at 201 West

5th Street, Greenville, NC on the 3rd Floor on or after Monday, December 8, 2025. The City of Greenville reserves

the right to reject any or all proposals. Proposals must be submitted to the City of Greenville Neighborhood &

Business Services Department 201 West 5th Street, Greenville, NC, Attn: Renee Skeen no later than 9:00 a.m.,

Friday, December 19, 2025.

Bids will be opened and read promptly at 9:15 a.m. on Friday, December 19, 2025.

For more information, please contact Lori Ellyn Guttman, Program Coordinator, at (252) 329-4607.

Page 2 of 23

Real Estate Legal Services RFP# 25-26-28

SECTION ONE

GENERAL INSTRUCTIONS

1. READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document,

review all enclosures and attachments, and any addenda thereto, and comply with all requirements

specified herein, regardless of whether it appears in these Instructions to Vendors or elsewhere in this RFP

document.

2. LATE PROPOSALS: Late proposals, regardless of cause, will not be opened or considered, and will

automatically be disqualified from further consideration. It shall be the Vendor’s sole responsibility to

ensure delivery at the designated office by the designated time.

3. ACCEPTANCE AND REJECTION: The City reserves the right to reject any and all proposals, to waive

any informality in proposals and, unless otherwise specified by the Vendor, to accept any item in the

proposal.

4. WITHDRAWAL OF PROPOSAL: No proposal may be changed or withdrawn after the time of the

proposal due date. Any modifications or withdrawals requested before this time shall be acceptable only

when such a request is made in writing to the Financial Services Manager.

5. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of

Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

6. LOCAL PREFERENCE: The City of Greenville has adopted a Local Preference Policy, Resolution No.

056-13, and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to this

project. For more information, please see the City of Greenville’s webpage at

https://www.greenvillenc.gov/government/financial-services/purchasing.

7. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for

Federal Excise and Transportation tax from which the city is exempt.

8. CITY RIGHTS AND OPTIONS: The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this RFP at any time.

• To cancel this RFP with or without the substitution of another RFP.

• To take any action affecting this RFP, this RFP process, or the Services subject to this RFP that

would be in the best interests of the city.

• To issue additional requests for information or clarification from Offerors or to allow corrections

of errors or omissions.

• To require one or more Service Providers to supplement, clarify or provide additional information

for the city to evaluate the Responses submitted.

• To negotiate a contract with a Service Provider based on the information provided in response to

this RFP.

Page 3 of 23

Real Estate Legal Services RFP# 25-26-28

9. PUBLIC RECORDS: Any material submitted in response to this solicitation will become a “public

record.” Proposers must claim any applicable exemptions to disclosure provided by law in their response

to this RFP. Proposers must identify materials to be protected and must state the reasons why such

exclusion from public disclosure is necessary and legal. The City reserves the right to make all final

determination(s) of the applicability of North Carolina General Statutes § 132-1.2, Confidential

Information.

10. ACCURACY OF SOLICITATION AND RELATED DOCUMENTS: Each Company must

independently evaluate all information provided by the city. The city makes no representations or

warranties regarding any information presented in this RFP, or otherwise made available during this

procurement process, and assumes no responsibility for conclusions or interpretations derived from such

information. In addition, the City will not be bound by or be responsible for any explanation or conclusions

regarding this RFP or any related documents other than those provided by an addendum issued by the

City. Companies may not rely on any oral statement by the city or its agents, advisors, or consultants. If a

Company identifies potential errors or omissions in this RFP or any other related documents, the Company

should immediately notify the city of such potential discrepancy in writing. The City may issue a written

addendum if the City determines clarification necessary. Each Company requesting an interpretation will

be responsible for delivering such requests to the City's designated representative as directed in RFP

Section Three.

11. EXPENSE OF SUBMITTAL PREPARATION: The City accepts no liability, and Companies will have

no actionable claims, for reimbursement of any costs or expenses incurred in participating in this

solicitation process. This includes expenses and costs related to Proposal submission, submission of

written questions, attendance at pre-proposal meetings or evaluation interviews, contract negotiations, or

activities required for contract execution.

12. PROPOSAL BINDING: This proposal is binding for a period of ninety (90) days, and by submitting a

proposal, you represent that you have: (1) thoroughly examined and became familiar with the scope of

services outlined in this RFP; and (2) are capable of performing high quality work to achieve the Real

Estate Legal Services needs of The Neighborhood and Business Services Department.

13. Minority and/or Women Business Enterprise (M/WBE) Program It is the policy of the City of

Greenville to provide minorities and women equal opportunity for participating in all aspects of the

City’s contracting and procurement programs, including but not limited to, construction projects,

supplies and materials purchase, and professional and personal service contracts. In accordance with

this policy, the City has adopted a Minority and Women Business Enterprise (M/WBE) Plan and

subsequent program, outlining verifiable goal.

Questions regarding the City’s M/WBE Program should be directed to the M/WBE Office at (252) 329-

4862.

Page 4 of 23

Real Estate Legal Services RFP# 25-26-28

SECTION TWO

PROCEDURES

This is a request for sealed bids for real estate legal services for the Neighborhood & Business Services

Department in conjunction with the Community Development Block Grant, HOME Investment Partnership

federal grant programs and funding associated with Code Enforcement activities.

I. Description

The City is soliciting sealed bids for Real Estate Legal Services for acquisition, housing rehabilitation, purchase

assistance and Code Enforcement programs of owner occupied and rental properties (as applicable) within the

City limits of Greenville, NC. The Service of a North Carolina licensed attorney-at-law is required. These

services will be procured by competitive proposals subject to 24 CFR 85.36(d) (3).

II. Scope of Services

General Specifications: To provide to the City of Greenville Neighborhood & Business Services Department

legal counsel related to ownership for housing rehabilitation, purchase assistance, and code enforcement

programs. Specifically:

• 30-year title search for ownership requiring enforcement action

• 10-year title search for ownership housing rehabilitation

• Review and record deed of trust(s) and promissory note(s)

• Preparation to finalize real estate transactions

(e. all closing documents for acquisition including title insurance and disposal)

III. Subcontracting

A. Authority to provide legal services will not be transferred or sublet to any other person or firm unless

authorized by the City.

IV. Insurance

The Contractor shall carry or require that there be carried, Workmen’s Compensation Insurance for all his

or her employees and any employee of subcontractors in accordance with the State’s Workmen’s

Compensation laws and shall carry sufficient liability insurance under a contractor’s public liability

insurance policy to protect against claims arising out of performance of the contract. The Contractor will

furnish, to the City, evidence of comprehensive public liability insurance protecting the City for not less

than $300,000 in the event of bodily injury including death and $100,000 in the event of property damage

arising out of the work performed by the Contractor’s employees or the employees of any subcontractor

in accordance with State and local laws governing Workmen’s Compensation. The awarded contractor

shall provide insurance and accept full responsibility for any and all claims, liabilities and injuries to their

person and/or others as the result of the execution of the signed contract.

Page 5 of 23

Commodity Codes

• NAICS 541110Offices of Lawyers

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